HomeMy WebLinkAboutAGENDA REPORT 1991 0206 CC REG ITEM 08PPAUL W. LAWRASON JR.
Mayor
BERNARDO M. PEREZ
Mayor Pro Tem
SCOTT MONTGOMERY
Councilmember
JOHN E. WOZNIAK
Councilmember
LILLIAN KELLERMAN
City Clerk
TO.
FROM:
DATE:
04.2�(�)
MOORPARK ITEMS P.
MOORPARK, CALIFORNIA
CRY Council Meefing
of- 4-___.__ —4--19911
By
MEMORANDUM
The Honorable City Council
STEVEN KUENY
City Manager
CHERYL J.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
JOHN F. KNIPE
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE,
City Treasurer
Philip E. Newhouse, Director of Community
Services
January 30, 1991
SUBJECT: Consider Additional Funds for City Hall
Portable Office Trailer
BACKGROUND:
At your August 15, 1991 meeting, staff presented a report for
purchase of a 36' x 60' portable office trailer which
included a price quote from Golden Office Trailers, Inc., in
the amount of $47,039.30. Council action at that meeting
authorized the City Manager to solicit three bids for
purchase of a new 36' x 60' portable office trailer.
Bids were solicited and received from three firms:
Golden Office Trailers $52,677.44
Designed Mobile Systems, Inc. $53,003.00
Gelco Space $61,000.00
However, the low bidder's unit included a support post inside
the unit and did not include a handicap ramp. A requested re-
bid to eliminate the support post and add a handicap ramp
increased Golden Office Trailer's original bid $12,100.00,
from $52,677.44 to $64,777.44 making the low bidder Designed
Mobile Systems, Inc. in the amount of $53,003.00.
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
The Honorable City Council
Page 2
January 30, 1991
Through staff discussions with Designed Mobile Systems, Inc.,
the office trailer was modified to add the additional items:
1. Increase entry door from 36" to 48" $ 236.94
2. Seven (7) windows $1,004.06
Subtotal: $1,241.00
bringing the total purchase price to $54,244.00.
DISCUSSION:
The portable office trailer purchased is a "wide open" unit.
This means there are no office walls or partitions within the
unit, only a wide open room approximately 35' x 59' in size.
To make the unit usable for City staff, electrical power must
be provided, telephones installed, office furniture
purchased, office walls and /or wall partitions installed and
related items provided as needed.
The current funds appropriated, $64,200.00, were intended for
purchase of the unit, site preparation and setup. As the
City was in the process of acquiring bids for the related
items needed to set up the trailer, funds requested for this
phase were a best guess estimate at that time. We now have
firm costs to set up the trailer, and they are as follows:
A.
IM
Trailer electrical service
400 amp panel and hookup $11,136.00
Telephones - wiring for 10 phones
8 phones installed $_3,079.38
Subtotal: $14,215.38
Previous Funds Spent:
A. Tree removal $800.00
B. Site preparation $260.00
Total Funds Spent: $ 1,060.00
Subtotal: $15,275.38
Contingency of 7%: $ 1,069.2R
TOTAL SEJUP COSTS: $16,344.66
The Honorable City Council
Page 3
January 30, 1991
FUNDING RECAP:
Total funds appropriated $64,200.00
Less Trailer Purchase Price $54,244.00
Subtotal: $ 9,956.00
Setup costs $16,344.66
BALANCE: ($ 6,387.66)
Based upon the initial projected use of the trailer, costs
presented for Council's consideration by staff reflect the
minimum costs needed for operational setup. Should Council
concur, an additional appropriation of $6,387.66 would be
necessary.
STAFF RECOMMENDATION: ROLL CALL VOTE
1. Appropriate $6,400.00 from the General Fund Reserves.
2. Direct staff to prepare a report for the February 20,
1991 agenda for costs related to furniture, walls and
related items which are expected to cost approximately
$12,000.00.
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