HomeMy WebLinkAboutAGENDA REPORT 1991 0403 CC REG ITEM 08NPAUL W. LAWRASON JR.
Mayor
BERNARDO M. PEREZ
Mayor Pro Tern
SCOTT MONTGOMERY
Councilmember
JOHN E. WOZNIAK
Councilmember
LILLIAN KELLERMAN
City Clerk
MOORPARK ITEM 8• iv
TO: HONORABLE CITY COUNCIL
..00RPARK, CALIFORNIA
STEVEN KUENY
City Co
City Manager
:IMeefing
of 1991
CHERYL J. KANE
City Attorney
ACTION: iI
K RICHARDS, A.LC.P.
Director of
Community Development
JOHN F. KNIPE
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
FROM: RICHARD HARE, DEPUTY CITY MANGE
DATE: March 28, 1991
SUBJECT: ENROLLMENT IN SCJPIA SPECIAL
EVENT INSURANCE COVERAGE
(TENANT USER LEASE COVERAGE)
Background
The Southern California Joint Powers Insurance Authority has
developed a special event insurance program with Robert F. Driver,
Company, Inc. This program will allow the City to transfer the
risk of rentals and uses of City facilities and property to the
tenant or user and ultimately to an insurance company without
excessive costs. It will also allow the City and /or a co- sponsor
to purchase coverage for certain City sponsored or co- sponsored
activities. The additional coverage would protect the first tier
of coverage ($20,000) of the City's self - insurance fund.
Each event or activity would be reviewed for levels of risk and
special event coverage could be obtained where it was warranted.
For an example, Cinco de Mayo, Labor Day in the Park and similar
events receive some degree of City sponsorship. In the event the
other co- sponsors lacked the required insurance, the City or the
co- sponsor could obtain a million dollars of coverage through this
program at affordable rates. (see Cinco de Mayo report this agenda)
Traditional sports uses of the parks which are open at all times to
the public may not be included, however, in the case of tournaments
or organized activities it may be advantageous to cover them as
well. The inclusion of sports activities will be investigated
further by staff.
The City currently requires insurance for most rentals or uses of
the Community Center. No insurance coverage is currently required
for private instructors using City facilities to conduct classes.
The City, however, does attempt to transfer risk by requiring a
hold harmless agreement in which the tenant or user agrees to
indemnify the City in either case.
799 Moorpark Avenue Moorpark, California 93021
(805) 529 -6864
The special events program presented by the Authority allows the
City to assist tenants in obtaining an affordable personal injury
and property insurance coverage. The tenant or user will now have
a choice between securing a commercial policy on his /her own or
using the Authority program.
The rates charged vary by the type of event, duration, number of
participants, use of alcohol, presence of exhibitors,
concessionaires, or food sales. In all cases a million dollars of
coverage still applies. A simple one day meeting or class with loo
or fewer participants will cost $45.18. A wedding reception with
101 - 500 guests would cost $60.25. If alcohol was served another
$50.25 would be added to the insurance cost.
The City contracts with individual private instructors ,,to conduct
classes at City facilities. These instructors indemnify the City,
but most do not carry insurance. This program will allow the
instructor to protect him /herself. Liability insurance coverage
for a one day class of fifty (50) participants would cost $45.18
(90 cents per participant). If the class ran one day a week for
ten weeks, it would cost $60.25 ($1.25 per participant).
One of the important aspects of this program is that it is
optional. It establishes a minimum level of obtainable liability
insurance ($1,000,000), and allows the tenant or user to secure
coverage through their own means or through the Authority's
program. In either case the City of Moorpark would be endorsed as
an additional insured thereby protecting the public from unantici-
pated losses due to an unforseen occurrence.
Recommendation
Authorize the City Manager to enroll the City of Moorpark in the
Southern California Joint Powers Insurance Authority's special
event insurance program.
Further, authorize staff to amend the Community Center rental
contract, recreation instructor's contract and all future lease or
use agreements to establish the minimum level of insurance coverage
available through the SCJPIA special events program and to offer
the Authority program as an option to tenants or users of City
owned facilities or property.
Attachment A
SPECIAL EVENT COVERAGE
(TENANT USER LEASE INSURANCE)
Individuals or groups wishing to lease, rent, or use City of
Moorpark facilities including, but not limited to, the Community
Center, park pavilions, playing fields, picnic areas, playgrounds,
meeting rooms, streets, or rights of way must obtain appropriate
insurance coverage and hold the city of Moorpark harmless of any
liability.
INSURANCE MINIMUM REQUIREMENTS
BEST'S GUIDE RATING•
CALIFORNIA STATUS:
COVERAGE:
LIMITS•
DEDUCTIBLE
B, GOOD; IX
Admitted
Commercial General Liability
including:
- Lessees as Named Insured
-City as Additional Insured
- Premises & Products /Completed
Operations
- Personal & Advertising Injury
- Liquor Legal Liability
-Fire Damage Legal Liability
- Medical Expenses
$1,000,000 General Aggregate Limit
(other than Products/
Completed Operations)
$1,000,000 Products /Completed
Operations Aggregate
Limit
$1,000,000 Personal & Advertising
Injury Limit
$1,000,000 Each Occurrence Limit
$50,000 Fire Damage Legal Limit
$5,000 Medical Expense Limit
General Aggregate applies separately
to each event.
None
NOTE: The individual or group may secure their own coverage which
meets or exceeds these standards or may apply to the Robert F.
Driver Company, Inc. An application form may be obtained from the
Community Services Department.
CITY OF MOORPARK 4/1/91