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HomeMy WebLinkAboutAGENDA REPORT 1991 0417 CC REG ITEM 08CPAUL W. LAWRASON JR. Mayor BERNARDO M.PEREZ Mayor Pr-- Tem SCOTT MONTGOMERY Councilmember JOHN E. WOZNIAK Councilmember LILLIAN KELLERMAN City Cie.* TO: FROM: DATE: MOORPARK HONORABLE CITY COUNCIL RICHARD HARE, DEPUTY CITY APRIL 11, 1991 MANAG R SUBJECT: AUTHORIZATION FOR BIDDING COMMUNITY CENTER RENOVATION PROJECT Background 1TEM81 --sC-* STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development JOHN F. KNIPE City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer MOORPARK, CAUFORNI , City it Meeting of / 7 1991, / AC?ION: `f ' The City Council has appropriated in the current budget $217,980 for the renovation of the Community Center. The funds for this project are from the Community portion of the parks improvement fund. The unaudited remaining available balance-of this portion of the parks improvement fund is over $390,000. The original scope of work for this project included air conditioning the entire facility, and improvements in the council meeting room to make it conducive to live cablecasts of meetings and other activities held in the room. The enhancements required to improve the quality of cablecasts have added significantly to the cost of the project. As part of their franchise agreement, Ventura County Cablevision (VCC) has agreed to contribute $137,500 to the installation of cablecast equipment. The initial contribution of $50,000 has been received and another $50,000 will be received this fiscal year. The final payment of $37,500 will be received in the fifth year of the franchise. The City is scheduled to begin cablecasting July 1, 1991. The renovation is divided into two phases. The first phase includes the installation of air conditioning, heating, lighting, electrical, mechanical, and acoustical modifications along with conversion of a storage room to the left of the stage into a cablecast control room. The second phase includes the purchase and installation of special lights, cameras, and control room equipment for the actual cablecasting. Moorpark, California 93021 (805) 529 -6864 X04 Mrxxïż½aark Avenue P _ The architectural firm for the project is Wolfe, Lang, Christopher Inc. The architect assigned is Dale Lang. Mr. Lang will be present at the April 17, 1991 meeting of the City Council to elaborate on some of the reasons for the increased costs of the project over the original estimates. Project Budget The new budget estimate for the actual construction of phase one of the project including contingency is $389,396. The additional costs related to phase two of the project which is the purchase and the installation of the cable cameras, controls and special lights would be approximately $150,000. The total project costs therefore would be $539,396. This leaves an unfunded project cost of $222,406. Costs yet to be determined are related to the f loor tiles and a survey of the building for asbestos building materials. It has been determined that the floor tiles do contain asbestos. They are not dangerous in their present form, however, they can not be cut and if they are to be disposed of, it must be in an approved manner. In that, asbestos materials were used in the floor tiles it.is possible that other building materials containing asbestos were used in the original construction. Staff is interviewing firms which specialize in surveying buildings for asbestos to determine if any special precautions or steps need to be taken prior to beginning the renovation project. Any work required to identify or remove asbestos building materials would be handled as a separate contract with an licensed inspection and removal contractor. Construction Schedule The exact construction schedule will vary dependent upon the need to remove building materials containing asbestos, the availability of the contractors, and the use of the Community Center. It is estimated that work will begin in June. The fewer interruptions faced by the contractor, due to Community Center use, the quicker the project can be completed and the lower the cost of the project. The temporary annex could be used to hold meetings of the City Council, Planning Commission, and Parks and Recreation Commission during construction. It may also be used to hold some recreation classes and senior center activities which may be interrupted by the construction. The use of this building would delay moving staff into the facility for approximately two months, but this inconvenience is outweighed by the improved safety and cost effectiveness of continuing classes and meetings in a location away from the construction. Recommendation Staff recommends City Council authorize the architect and staff to obtain bids related to phase one and proposals related to phase two of this project noting in the bid documents that portions of the building will not be in use during the construction and that meetings and classes will be relocated to the annex or other available locations. Further, staff recommends that the bids and proposals received for these two phases of renovation be referred to the Public Works /Facilities Committee and that the committee be assigned to review the submittals and return to the full council with award and funding recommendations.