HomeMy WebLinkAboutAGENDA REPORT 1991 0417 CC REG ITEM 11BMOORPARK
PAUL W. LAWRASON JR.
Mayor - MOORPARK. CAUFORNIA
BERNARDO M. PEREZ ClfyCourxllMeeffng F °
Mayor Pro Tern of ��11 0
SCOTT MONTGOMERY l\
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Counciimember ACTION
JOHN E. WOZNIAK ° 1
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Councilmember
LILLIAN KELLERMAN
City Gerk
MEMORANDUM
TO: The Honorable City Council
FROM: Philip Newhouse, Dir. of Community
DATE: April 10, 1991
q I i_i
ITEM Is
STEVEN KUENY
City Manager
CHERYLJ.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
JOHN F. KNIPE
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
Services
SUBJECT: Consider Cinco De Mayo Event Recommendations
from the Parks and Recreation Commission
At the April 3, 1991 Council meeting, this item was directed back
to the Parks and Recreation Commission for a recommendation of a
final program budget for Council's consideration. Council also
directed the Commission to consider allowing youths aged fifteen
and under free admission to this event.
BACKGROUND:
The Parks and Recreation Commission reviewed the Council's
directions at their April 8, 1991 meeting. Staff also reviewed a
status report relative to Fund 33, the Recreation Fund. Staff
informed the Commission Fund 33 has a current deficit fund balance
of $1,588.70 and is projected to have a deficit year -end balance.
Therefore, future expenses in Fund 33 should be kept to a minimum.
DISCUSSION.
7—he Commission expressed confidence revenues received for this
event will completely offset all program expenditures including
the $5,000 budgeted in Fund 33 for this event. Event revenue was
projected as follows:
Youth ticket sales $ 1,650
Adult ticket sales $ 2,500
Evening dance ticket sales $ 3,800
Coke sales $ 600
Beer sales $ 3,800
Total Projected Revenue: $12,350
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
PROGRAM BUDGET:
The proposed event budget is as follows:
1. Youth activities:
Ferris wheel
$400
Pony rides
$500
Humpty Dumpty
$335
Arts & Crafts
$165
$
1,400.00
2.
Restroom rental: 8 units @ $35
each
$
280.00
3.
Trash pickup:
Donation to Our Town Teens
$
200.00
Bins to be donated
N/C
4.
Entertainment
Mariachi Regional, 2 hours
$550
MEMO -Band, 1 hour
$100
Trio /Harocho, 2 hours
$250
Teresa Cortez, 1 hour
$100
Arrepegio, 3 hours
$300
Students -Title I
$
1,300.00
(Tour of City Hall)
5.
Police
f
$
J
3,369.92
6.
Stage /Portable Generator, lights,
sound,
round tables with umbrellas and portable
heaters
$
1,500.00
7.
Explorer Scouts - Parking
Supervision - Donation
$
200.00
8.
Miss Cinco De Mayo Pageant:
Tiaras
$150
Banners
$ 30
Plaques
$100
Queen crown
$ 40
Queen banner
$ 10
Robe rental
$ 35
Trophies
$2-9a
$
560.00
9.
Advertising
$
1,250.00
10.
Decorations
$
250.00
11.
Event Insurance
$
401.95
12. City Staff $ 440.00
13. Miscellaneous $ 848.13
TOTAL BUDGET: $12,000.00
Total funds appropriated for this event: $ 5,000.00
DEFICIT BALANCE: $(7,000.00)
Additionally, the Commission discussed the Council's request to
allow youths aged fifteen and under free admission to the event.
The Commission was not unanimous in a decision as some Commissioners
felt the prior proposed fee structure was reasonable as all
children's events, including rides, are free. However, the
Commission agreed upon the following fees recommended for Council's
consideration:
1. Advance ticket sales to daytime activities:
o Children aged 3 to 15 $ .50
o Adults to remain at $3.00
2. Ticket sales at gate:
o Children aged 0 to 2 No charge
o Children aged 3 to 15 $1.00
o Adults aged 16 and older $3.00
o Combination adult ticket to
daytime and evening dance $6.00
o Evening dance - everyone $5.00
Event Co- chairman Crockatt stated as there has not been prior
experience running an event for this period of time (11:00 a.m. to
12:00 midnight) attendance can only be estimated. However, the
Commission felt comfortable with the rate structure proposed to
preclude the possibility of going beyond the approved $5,000
expenditure for the event.
COMMISSION RECOMMENDATION:
Moved by Chairman Crockatt, seconded by Commissioner Hall, to
recommend the fee structure as agreed to by the Commission and total
event budget not to exceed $12,000.00. Unanimously approved.
STAFF RECOMMENDATION:
Because of the current deficit balance of Fund 33, appropriate
$5,000 from the General Fund reserve for the Cinco De Mayo event.
PEN:db
Attachment
PAUL W. LAWRASON JR.
Mayor
BERNARDO M.PEREZ
Mayor Pro Tem
SCOTT MONTGOMERY
Councilmember
JOHN E. WOZNIAK
Councilmember
LILLIAN KELLERMAN
City Clerk
MEMORANDUM
STEVEN KUENY
City Manager
CHERYLJ.KANE
City Attorney
PATRICK RICHARDS. A.I.C.P.
Director of
Community Development
JOHN F. KNIPE
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
TO: The Parks and Recreation Commission
FROM: Philip E. Newhouse, Director of Community
Services
DATE: April 8, 1991 1
SUBJECT: Position Report of Fund 33, Recreation Fund
(Informational Item)
This report is to inform the Commission of the current status
of Fund 33.
BACKGROUND:
?und 33 is the fund from which all recreation programs and
activities and related support necessary to provide those
programs and activities are funded. This fund is intended to
be self- supporting from the fees and charges received from
_he recreation programs offered.
--he Fund 33 budget is established by estimatinc the
expenditures needed to provide the recreation programs and
activities proposed to be held during the year. Program
expenditures assessed to Fund 33 include the following areas:
o Adult sports
o Contract classes
o Excursions
o Youth programs
o Special events
o Star Club
o Summer camp.
Program support costs assessed to Fund 33 include:
o Brochure costs
o Postage
o Printing
799 Moorparn Avenue Moorpark, California 93021 (805) 529 -6864
various program fees and charges. Staff estimates the :wo
•:,Duth dances loses will be between $600 and $1,000.
=und 33 is projected have a deficit year end balance.
7--nerefore, staff is endeavoring to keep additional Fund 33
expenses to a minimum.
_m-ditional expenditures from this time forward will require
an appropriation of general funds from the City Council. An
alternative would be for City Council approval to operate a
deficit for FY 90/91, with revenue from FY 91/92 to cover the
d_fference. Staff does not recommend the latter alternative.
STAFF RECOMMENDATION:
_. Request the City Council to appropriate $6,000 from the
general fund reserve with $5,000 for Cinco de Mayo and $1000
-or youth dances.
2. Direct staff to return to the Parks and Recreation
Commission at a special meeting on April 22, 1991 with a
recap of Fund 33 revenue and expenditures for 90/91.
PEN . t
A= tachment