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HomeMy WebLinkAboutAGENDA REPORT 1991 0605 CC REG ITEM 09EITEM 9• E MOORPARK 799 Moorpark Avenu« Moorpark, California 9Ly QRPARK � jam_ 8QW9864 `'`% Meefing of 199 M E M O g A N D U M ACTION: c, TO: The Honorable City Council BY FROM: Kenneth C. Gilbert, Director of Public Works DATE: May 30, 1991 (Council Meeting 6 -5 -91) SUBJECT: Final Draft Budget for Assessment District 84 -2 for Fiscal Year 1991/9' This presents for consideration the final draft budget for Assessment District 84 -2 for Fi�.cal Year 1991/92. BACKGROUND The Budget is summarized in the text of this staff report. These budget figures have been deri.vec from certain charts attached and identified as follows: P -ge Subject 5 Fund Summary and Assessment Summary 6-7 Fiscal Year 1990,%91 Landscaping Costs 8 -11 Fiscal Year 1991,,92 Landscaping Costs 12 Street Lighting Eost 13 Administration & Overhead DISCUSSION Some of the assumptions, method: and criteria used in developing these budget figures are listed is follows: A. New Zone A new proposed Zone of Benefi,.; [identified as Zone 7] has been added to the Assessment District. This Zone consists of the industrial property northeast of the intersection of Los Angeles Avenue and Gabbert Road. Assessments generated in this zone will offset the cost of maintaining certain landscaping determined to be of benefit to that zone -- including the parkway landscaping on the north side of Los Angeles Avenue east of Gabbert Road. Since the leveloper is responsible for the first year of maintenance, the assessment amount for FY 1991/92 represents estimated costs for only the last two months of the Fiscal Year. PAUL W_P,AWRASON JR BERNARDO M PEREZ SCJT' NTGUMfI;Y ROY E TALLEY JR Mayor JOHN E. WOZNIAK y Mayor Pro 'ern memr „e Councilmember Councilmember AD 84 -2 June 5, 1991 Page 2 The FY 1990/91 Carry Over for each Zone of Benefit (page 6) has been deducted (page 8) from FY 1991/92 anticipated costs, reducing the proposed FY 1991/92 zone assessments accordingly. This practice of accounting for maintenance cost -by Zone and carrying over the year -end surplus ( or deficit ) for each zone to the next year, will be followed in computing the assessments in future years. C. ether Carry Ove Certain other assessments and other revenues from prior years have also been carried over, reducing the Citywide Maintenance Assessment accordingly. These Citywide carry overs include: 1) Citywide maintenance costs of $23,240 (page 6); 2) a portion ($20,000) of the fund surplus from prior years; and, 3) assessments and other revenue sources identified for certain Miscellaneous Improvements [see the next section for details]. A number of Miscellaneous Improvement Projects are identified on page 10 of this report. These projects fall into four general categories identified as foll=ows:. I. Projects which have been identified in previous budgets but not yet constructed ($38,6F.2). 2. Projects to be (partia:ly) funded by deposits from developers, including: a) the construction of parkway improvements on the south side Of Poindexter Avenue to be funded by a $17,000 payment recently received from a developer as compensation for certain trees removed in error; and, b) the construction of parkway improvements on the south side of Los Angeles Avenue between Tierra Rejada Road and Beltramo Road to be funded by a $7,153 payment from Griffin Homes. 3. The construction of parkway .improvements on the north side of Tierra Rejada Road (Pacifica Development) to be funded by the remaining surplus from the Median improvement assessments ($54,640). 4. The construction of a number of landscaping improvement projects recommended to be funded by a surplus from prior year assessments ($100,000) AD 84 -2 June 5, 1991 Page 3 E. Water Conservation Although water conservation efforts are expected to reduce the amount of water purchased, total costs are anticipated to be higher due to recent rate increases. The Administrative costs (page 13) include $4,000 to retain consulting services to perform water audits to recommend additional water conservation measures. L"� Total Cost 583,602 Less Carry Overs Citywide Maintenance (23,240) Miscellaneous Improvements (38,662) Less Project Costs From Sources (61,902) Other than Maintnance Assessments (178,793) Less Prior Year Surplus (20,000) TOTAL ASSESSMENTS 322,907 Less Zone of Benefit .Assessment: ( 42 , 600,E Net City Wide Assessment 280,307 FY 1991/92 Item __.... Budget Administration Personnel 18,526 Engineering 4,978 Other O & M 11,100 Contingency 3,460 Street Lights 38,064 200,000 Maintenance Zones of Benefit 42,600 City Wide Benefit 85,483 Misc Improvements 128,083 217,455 TOTAL 583,602 Total Cost 583,602 Less Carry Overs Citywide Maintenance (23,240) Miscellaneous Improvements (38,662) Less Project Costs From Sources (61,902) Other than Maintnance Assessments (178,793) Less Prior Year Surplus (20,000) TOTAL ASSESSMENTS 322,907 Less Zone of Benefit .Assessment: ( 42 , 600,E Net City Wide Assessment 280,307 AD 84 -2 June 5, 1991 Page 4 Staff recommends that the City Council take the following actions: 1. Approve the establishment of a new Zone of Benefit for the Industrial area northeast of the intersection of Los Angeles Avenue and Gabbert Road; and,. 2. Open the Public Hearing and defer action on the proposed assessments until the Budget for FY 1991/92 is considered. Page 5 05/31/91 Fund 23: 084-2 Revenue / Expenditure History FY 1990/91 FY 1991/92 FY FY -------------------------- - - - - -- Preliminary Description 1988/89 1989/90 Budget Proj Act ACTUAL Budget Notes BEGINNING BALANCE 50,330 234,410 195,053 288,631 267,825 REVENUE 457,793 354,054 367,350 370,330 322,907 Less Refunds (22,100~ Plus Fund Transfer 7,153 Griffin . Total Revenue --- - - - - -- 331,954 377,483 AVAILABLE FUNDS 508,123 ----- -.._.. 566,364 --- - - - - -- 562,403 --- - - - - -- 666,114 ---- - - - - -- 590,732 EXPENSES Administration Street Lights 26,337 22,923 38,064 See Pg 13 Landscape Maintainence 200,000 190,707 200,000 See Pg 12 Contract Services 117,808 N/A N/A Irrigation Utilities 32,000 N/A N/A Zones of Benefit City Wide Benefit NIA 58,884 42,600 See PO, 8 NIA 26,984 51,483 See Pq 8 Tierra Rejada Rd Medians 136,948 82,308 Misc Maintenance 16,000 34,000 Misc Improvements --------- 39,145 --- - - - - -- 483 --- 217,455 See Pg 11 Less TOTAL EXPENSES -- 273,713 - - - - -- 277,7 33 --- 552,238 === - - - - -- 398,289 --- - - - ---- -� - - -- 583,602 YEAR YEAR END BALANCE 234,410 - - - - -- 288,631 = = = = == 10,165 - -- ---- - - - - -- --------- ---- - - - - -- 267,825 ---------- 7,130 ASSESSMENT SUMMARY --------------- - - - -- Total Annual Expenses 552 238 583,602 Less gal. Tierra Rejada Med. Impr. Assmnts 136.948k N/A Less Assessment Carry Overs City Wide Maintenance Miscellaneous Improvements (43,675) (23,240) From Pq 6 7 1451 (38,662) From Pg 11 Less Projects Funded by Other Sources From Developer Deposits From Surplus Improvement Assesments (24,153) From Pq 11 From Prior Year Surplus (54,640) From Pg 11 (100,000) From Pq 11 Less Prior Year Surplus (20,000) Total Assessments 364,470 322,907 Less Zone of Benefit Assessment (90,911'1 (42,600) Net Citywide Assessment 273,559 280,307 Added Areas Page 6 Landscape Maintenance Costs Analysis Fiscal Year 1990/91 No. Description ZONES OF BENEFIT 1 Tract 2851 2 Tract 2865 3 'Tract 3032 4 T3274 Williams Ranch Rd 5 Tracts 3019/3025 6 T3306 Glenhaven PY1990/91 Budget 10,183 49,622 2,465 4,275 23,360 1,006 Sub -Total Zones of Benefit 90,911 CITY WIDE BENEFIT 1 Cop Pk Med 4 Collins (T2851) 3,704 2 Cop Pk Median (T4170) 1,520 3 Cmp Pk Ned (Marg. to Jul'rd) 6,296 4 Parkways: Both sides of Princeton 0 5 Medians: Princeton 0 6 Parkways: Los Angeles / Shasta ? 0 7 Parkways: Poindexter / Sierra 0 8 Spring 6 Peach Hill 1,470 9 T. R. Medians (N /O Harvester) 2,242 10 T. R. Meds (Harvester to Bridge) 1,643 11 T. R. Xeds (Bridge to Mt. Meadow) 0 100 atow Edison) 0 13 T. R. Neds (Edison PeachHil Hill) 6,787 14 T. R. Meds (Pch H1 to W/0 Sprg) 5,562 15 T. R. Meds (W /0 Sprg to Spring) 0 16 Parkway: E/S Peach Hill N/0 Park 0 17 Pepper Tree Spraying I 4,000 18 Tree Removal / Replacement 12,000 j 19 Tree Trimming 15,000 j 20 Weed Abatement 6,000 Sub -Total Misc. Maintenance 66,224 21 Miscellaneous Improvements 39,145 Sub -Total Citywide Benefit 105,369 05/31/91 FY1990/91 anticipated Year End Expenses Contract Water Electr. Replacment Carry Costs Costs Costs Costs Total Over Notes 3,121 400 440 60 4,021 6,162 22,656 2,740 k,320 1,000 27,716 21,906 1,501 400 0 300 2,201 264 2,976 200 220 400 3,796 479 18,360 400 440 1,000 20,200 3,160 540 150 160 100 950 56 49,154 4,290 1,580 2,860 58,884 32,027 To Page 8 3,394 800 874 400 4,368 800 874 400 1,909 800 270 600 1,860 800 3,5401 1500 2,000 4,000 8,000 2,000 33,08'9 483 33,572 220 100 220 80 220 1000 220 80 220 75 220 100 420 100 420 100 4,514 1,574 6,388 0 0 0 0 1,574 3,004 1,190 0 0 3,180 5,560 0 0 2,000 4,000 8,000 2,000 42,984 483 33,572 GRAND TOTAL 196,280 82,726 4,29(+ 2,580 2,860 102,351 (810) (54) (92) 0 0 0 0 (104) (762) 453 Six Mos. 0 0 3,607 Six Mos. 2 Six Mos. 0 0 2,000 8,000 7,000 4,000 23,240 To Page 5 38,662 Detail Pq 7 22 Tierra Rejada Road Improvements 1 136,948 f 82,308 82,308 54,640 Detail Pq 7 Page 7 Landscape Maintenance Costs Analysis Fiscal Year 1990/91 FY1990/91 No. Description Budget ZONES OF BENEFIT -- COST DETAIL 1 T2851: Bambi /Benwood /Pecan T2851: Flood Control (channel 2 T. R. Slope /Streeet (Pacifica) T. R. Slope /Streeet (Pardee) N/S T. R. Prkway (Pardee) Peach Hill (East Side) Christian Barrett & Spring CB /Spring 3 T 3032: Buttercreek Entry T 3032: Peppermill 4 T3274 Williams Ranch Rd 5 T 3019/T3025 (T. R. Slope /St.scap T 3019/T3025 (Peach Hill - W /S) 6 T3306: Inglewood (Glenhaven) 6,164 4,019 10,183 20,400 2045 2,380 1,475 4,742 49,622 1,300 1,165 2,465 4,275 22,100 1,260 23,360 1,006 FY1990/91 No. Description Budget CITY LTMV BENEFI T -- COST DETAIL ------------------------------- 21 Misc Improvements Princeton Parkway 15,000 L A Ave @ Shasta 8,500 Poindexter @ Sierra 8,500 Peach Hill Parkway Sub -Total 32 000 05/31/91 FY1990/91 Anticipated Year End Expenses - Contract Water Electr. Replacment Carry Costs Costs Costs Costs Total Over Notes 3,121 200 220 30 3,571 2,593 0 200 220 30 450 3,569 - --- - 3,121 400 440 60 4,0216,162 5,200 600 220 50 6,070 14,330 5,000 600 220 50 5,870 14,755 1,190 600 220 50 2,060 320 2,520 400 220 50 3,190 (1,715) 1,120 340 220 50 1,730 3,012 7626 200 220 100 8,146 (8,146) 22,656 2,740 1,320 350 27,066 22,556 876 200 0 150 1,226 74 625 200 0 150 975 190 - --- - - - - -- --- - - - - -- 1,501 400 0 300 2,201 264 2,976 200 220 100 3,496 779 18,360 200 220 120 18,900 3,200 0 200 220 120 540 720 18,360 400 440 240 19,440- 3,920- 540 150 160 0 850 156 Plus This Yr. - - - -- -- Other Prior Yr. Avail. Total Carry >ources Carryover Funds Expended Over Notes 15,000 0 8,500 483 8,500 0 ,145 7,145 0 22 Major Improvements I 3 ,145 39,145 483 - Tierra Rejada Road 136,948 82,308 15,000 8,017 8,500 7,145 38,662 54,640 To Page 11 To Page 11 Page 8 Landscape Maintenance Costs Projection FY 1991/92 Recommended Budget Fiscal Year 1991/92 -------._.__».----..--------------------------------------------- Contract Utility Replant Less No. Description Costs Costs Costs TOTAL Carry Over TOTAL I. ZONES OF BENEFIT i Tract 2851: Interior Parkways i FCC 2 Tract 2865: Pacifica 6 Pardee 3 Tract 3032: Buttercreek & Peppermill 4 'Tract 3274: Williams Ranch Rd 5 Tract 3019 i Tract 3025: Warmington 6 Tract 3306: Glenhaven (Inglewood) 7 N/S Los Angeles Ave [West] Parkways 8 Peach Hill Drain Linear Park SUB -TOTAL ZONES OF BENEFIT II. CITY WIDE BENEFIT 1 Tract 2851: Campus Park & Collins 2 Tract 4170: Campus Park Median 3 Campus Park Ned (Narq to Jul) 4 Parkways: Princeton 5 Medians: Princeton 6 Parkways: Poindexter / Sierra 7 Community Center Parkway 8 S/W Corner Spring Rd 4 Peach Hill 9 Parkway: E/S Peach Hill N/0 Park 10 Parkway: Peach Hill E/0 Mesa Verde 11 T. R. Meds (N /0 Harvester) 12 Williams Ranch Road Barrier 13 T. R. Meds (Harvester to Bridge) 14 T. R. Meds (Bridge to Mt. Meadow) 15 T. R. Meds (Mt. Mdw - Edsn Esmnt) 16 T. R. Meds (Edsn Esnt to P. H.) 17 T. R. Meds (Pch Hill to W/0 Spg) 18 T. R. Mods (W /0 Spring to Spring) SUB -TOTAL MAINTAINED AREAS 19 Pepper Tree Spraying 20 Tree Removal / Replacement 21 Tree Trimming 22 Weed Abatement SUB -TOTAL MISC MAINTENANCE * Miscellaneous Improvements SUB -TOTAL CITYWIDE BENEFIT GRAND TOTAL 5,143 25,519 1,558 3,690 19,095 562 500 56,067 3,530 909 4,543 3,000 2,500 900 806 900 0 1,986 2,400 540 0 0 3,720 7,080 0 32,823 4,000 12,000 15,000 3,000 34,000 217,455 284,278 === = = =_ = == 340,345 1,180 4,600 1,120 1,740 4,360 840 220 0 14,060 1,676 1,145 1,842 1,576 2,163 371 150 650 a 1,127 1,240 400 0 Cl 1,720 2,100 3� 16,160 450 2,300 300 500 50 0 0 4,500 6,773 32,419 2,978 5,930 24,355 1,452 720 74,627 74,627 250 5,456 100 2,154 500 6,885 200 4,776 100 4,763 100 1,371 200 j 1,156 50 1,609 0 a 0 j 0 100 3,213 200 3,840 50 990 0 0 CI 0 150 5,590 500 9,680 0 0 2,500 51,483 r 16,160 2,500 1 30,220 7,000 4,000 12,000 15,000 3,000 34,000 24,153 109,636 184,263 (6,162) (21,906) (264) (479) (3,160) (56) 0 0 (32,027) 611 10,513 2,714 5,451 21,195 1,3% 720 0 42,600 J 05/31/91 Notes Detail Page 9 R R R R Detail Page 10 R n Detail Page 10 R n Detail Page 10 n Detail Page 10 M n n Detail Page 11 Page 9 Landscape Maintenance Costs Projection Fis 1 Y ca ear 1991/92 FY 1991/92 Recommended Budget - ------------------------------------------------ Contract Water Electrical Replcmnt Total No. Description Costs Costs Costs Costs Cost I. ZONES OF BENEFIT -- COST DETAIL 1 Tract 2851: Bambi /Benwood /Pecan Flood Control Channel 2 Tract 2865: S/S T. R. Slope /Streeet (Pacifica) S/S T. R. Slope /Streeet (Pardee) N/S T. R. Parkway (Pardee) N/S T. R. E/0 Southampton Planter N/S T. R. Parkway (Pacifica) Christian Barrett 4 Spring E/S Peach Hill Prkwy (C. B. to T. R.) 3 Tract 3032: Buttercreek Entry S/E Peppermill Parkway 4 Tract 3274: Williams Ranch Rd N/S Parkway S/S Parkway Landscape Barrier 100 x 6 5 Tract 3019 6 Tract 3025: Warmington W/S Peach Hill Rd (Wm Rnch to T. R.) S/S T. R. Slope /Streeet HIS T. R. Parkway 6 Tract 3306: Glenhaven (Inglewood) 7 Los Angeles Avenue Parkways (2 Mos.) 8 Peach Hill Drain Linear Park 4,743 500 240 400 200 240 5,143 700 480 5,304 800 240 5,304 800 240 1,680 600 240 8,930 200 0 0 C 0 1,680 400 240 2,621 600 240 25,519 400 1,200 909 560 0 649 560 0 1,558 1,120 0 600 220 0 2,490 1080 240 600 200 0 3,640 1,500 240 920 480 240 10,000 1,800 240 8,175 1,600 0 19,095 3.860 480 562 6100 240 500 1.10 100 300 150 450 600 600 200 100 0 500 300 2,300 100 200 300 100 400 500 100 450 350 900 50 0 5,783 990 6,773 6,944 6,944 2,720 9,230 0 2,820 3,761 32,419 1,569 1,409 2,978 920 4,210 800 5,930 1,740 12,490 10,125 24,355 1,452 720 05/31/91 Notes Page 10 Landscape Maintenance Costs Projection Fiscal Year 1991/92 No. Description II. CITY WIDE BENEFIT: COST DETAIL (1 OF 2) A. Maintained Areas ------------------- 1 'Tract 2851: Campus Park & Collins Parkway: W/S Collins (Benwood to C. P.) Parkway: N/S Campus Par (Collins to FCC) Median: Campus Park (Collins to Pecan) 2 Tract 4170: Campus Park Median Princeton to Julliard 3 Campus Park Median (Marquette to Julliad) 4 Parkways: Both sides of Princeton (6 Mos.) * 5 Medians: Princeton (6 Mos.) * 6 Parkways: Poindexter / Sierra (6 Mos.) * 7 Community Center Parkway 8 S/W Corner Spring Rd & Peach Hill 9 Parkway: E/S Peach Hill N/0 Park 10 Parkway: Peach Hill E/0 Mesa Verde 11 Tierra Rejada Medians (N /O Harvester) 12 Williams Ranch Road Barrier 13 Tierra Rejada Medians (Harvester to Bridge) 14 Tierra Rejada Medians (Bridge to Mt. Meadow) 15 Tierra Rejada Ned (Mt. Meadow to Edison Esmnt) 16 Tierra Rejada Ned (Edison Esmnt to Peach Hill) 17 Tierra Rejada Ned (Peach Hill to W/0 Spring) 18 Tierra Rejada Ned (W 10 Spring to Spring) Sub -Total Maintained Areas FY 1991/92 Recommended Budget ------__.._..--------------------------------------------- Contract Water Electrical Replcmnt Costs Costs Costs Costs Total 3,530 1,243 433 250 909 756 389 100 4,543 1,521 321 500 3,000 1,325 251 200 2,500 1952 211 100 QOO 251 120 100 806 150 0 200 909 'i0() 150 50 1,986 977 150 100 2,400 1,140 100 200 540 ?50 150 50 3,720 1,620 100 7,080 111000 100 32,823 13,685 2,,475 5,456 2,154 6,885 4,776 4,763 1,371 1,156 1,609 3,213 3,840 990 150 5,590 500 9,680 --- - - - - -- 2,500 ---- - - - - -- 51,483 05/31/91 Notes Page 11 Landscape Maintenance Costs Projection Fiscal Year 1991/92 FY 1991/92 Recommended Budget No. Description CITY WIDE BENEFIT: COST DETAIL (2 OF 2) B. Miscellaneous Maintenance 19 Pepper Tree Spraying 20 Tree Removal / Replacement 21 Tree Trimming 22 Weed Abatement Sub -Total Misc. Maintenance C. Miscellaneous Improvements 23 Improvement Projects Parkway: Shasta /Los Angeles Ave Parkway: Princeton Parkway: Peach Hill (Park to Mesa Verde) Parkway: Poindexter E/0 & W10 Sierra Parkway: S/S L. A. E/0 Tierra Rejada Parkway: Peach Hill (Mesa Verde /Rolling Knoll) Parkway: S/S Campus Park E/0 Princeton Parkway: N/S & S/S Campus Park W/0 Princeton Parkway Mod: Tierra Rejada S/0 L. A. Ave Parkway Mod: W/S Spring Road S/0 Peach Hill Rd Median: Princeton High Street Landscaping Improvements Sub -Total 24 Tierra Rejada Median Carry Over Parkway: N/S T.R. Pch Hill to Spg Total Misc. Improvement Projects Less Amount Funded by Total Prior Yr. Developer Carry TOTAL Costs Surplus Deposits Over ASSESSMENT 4,000 12,000 15,000 3,000 34,00? 10,000 15,000 15,000 25,500 17,315 20,000 20,000 0 0 0 20,000 20,000 162,815 1,983 8,017 15,000 7,855 7,145 17,000 8,500 10,162 7,153 20,000 20,000 0 20,000 20,000 100,000 24,153 38,662 54,640 54,640 217,455 100,000 24,153 93,302 4,000 12,000 15,000 3,000 34,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Notes 05/31/91 Page 12 Street Light Cost Analysis FY 1990/91 Summary Street Traffic Signal Date Lights Safety Lighting 03/22/91 346.27 19,122.11 19,468.38 170 02/26/91 346.27 14,321.22 14,667.49 170.00 01/28/91 375.00 14,686.70 15,061.70 170.00 01/19/91 375.00 14,686.70 15,061.70 170.00 11/28/90 375.00 14,686.70 15,061.70 170.00 11/07/90 372.81 14,659.63 15,032.44 170 Six Month Tot 94,353.41 1,020.00 12 Mo. Est. 188,706.82 2,040.00 Total 190,746.82 05/31/91 FY 1991 /92 Estimate Description Per NO Per Yr Total 1. Street Lights 15,100.00 181,200.00 2. Safety Lights 170 2,040.00 = = = =_ = = = =_= 183,240.00 Plus Fstimated Cost for new lights ...................................... 3,000.00 Contingency for unanticipated rate . ............................... 12,000 _ = = = = = = = =_= 198,240.00 Say .. ..................... 200,000.00 Page 13 Adainistration and Overhead Code Description PERSONNEL MAINTENANCE & OPERATIONS 623 Supplies 624 Postage 637 Travel & Cage 641 Consultants Assessment Engineering [$ 9,956 / 2 ] Water Conservation 654 Vehicle Maint 655 Fuel 658 Maint & Repair 661 Equip Rental M &O Total Personnel Detail Annual Position Salary Director 45,084 Maintenance Supervisor 30,516 Maintenance Worker 21,652 Personnel Total Sub -Tot,a Continge,v,-y 05/31/91 FY 89/90 FY 90/91 FY 90/91 FY 91/92 ACTUAL BUDGET EST ACT BUDGET 14,924 15,023 18,526 TOTAL 933 1,000 600 800 970 2,300 1,000 2,100 307 200 200 200 4,000 4,000 4,978 0 0 4,000 15G 1,000 500 1,000 629 500 1,400 500 1,.35, 2,800 200 2,500 83• 0 0 0 5 1,14 11,800 7,900 M16,078 --- - - - - -- 22,923 ---- - - - - -- 34,604 3,460 38,064 Fringe Rate: Amount 0.4^ 20,288 0.4' 13,732 0.4' 9 '74: S & F Useage Total Factor Total 65,372 0.1 6,537 44,248 0.2 8,850 31,395 0.1 3,140 18,526 MOORPARK 799 Moorpark Avenue vAooroark, California 93021 M E M O R A N D 11 M TO: The Honorable City Counc:° i_1 FROM: Kenneth C. Gilbert, Director of Public Works DATE: June 4, 1991 (Council Meeting 6 -5 -91) _i-Lem >ff yh SUPPLEMENT (805) 529 -6864 SUBJECT: SUPPLEMENTAL REPORT PERTAINING TO: Final Draft Budget for Assessment District 84 -2 for Fiscal Year 1991/92 OVERVIEW 1, This purpose of this report ,s to provide some additional information pertaining to Item 9 E:. DISCUSSION A. Monument Signs Staff has received requests from representatives of Homeowners Association that the City broaden the scope of Assessment District maintenance to include the maintenance of entry monument signs. The following discussion identifies and clarifies alternatives in thiE regard. The locations of tract entry monument signs located within a Zone of Benefit are listed and discussed as follows: 1) Christian Barrett Dr. & Spring Road (Tract 2865, Steeple Hill) -- There is no viable HOA established to perform this work. The City currently provides landscape maintenance for this and several other parkway areas via AD84 -2 Zone of Benefit N. ?. Recommended Action: add the maintenance of this sign to the scope of maintenance for Zone 2. It is anticipated that this additional maintenance should cost no more than $10(j per year. The budgeted figures for Zone 2 can accomr,- ' >date these additional costs. PAUL W. LAWRASON JR BERNARDO M PEREZ SCOT1 h, NT(,OMEuY ROY E TALLEY JR JOHN E WOZNIAK Mayor Mayor Pro T�'rr' C, "e- "r r Counalmember Councilmember AD84 -2 Report Supplement Page 2 A. Monument Signs 2) Buttercreek Drive & Los Angeles Avenue (Tract 3032, Buttercreek) -- There is no HOA established to perform this work. The landscaping at this location was installed after the Tract was accepted. The City agreed to establish a Zone of Benefit for landscape maintenance ONLY. When the entry sign became under disrepair, the letters on the wall were removed by the City. To my knowledge, only one or two people have made inquiries about the signs. Recommended Action: Elect to not replace the entry sign letters thus eliminating any future entry sign maintenance. 3) Pheasant Run Street & Tierra Rejada Rd (Tract 3019/3525, Pheasant Run) -- This entry sign is maintained by the HOA. This method of maintenance was :identified during project development. Recommended Action: -.eave the responsibility of entry sign maintenance witl the HOA. It is recommended that the question of entry sign maintenance continue to be addressed on a case -by -case basis. Examples of such future consideration includes the entry signs along Tierra Rejada Road in the Mountain Meadows area. As shown on Exhibit 1, the construction of Tract 3274 by Urban West Communities (UWC), included the construction of certain parkway landscaping on Williams Ranch Road. These improvements were not included in the HOA for the area east of Walnut Creek Road (hereinafter "HOA- East ")„ [Please note the area of Tract 3274 situated west of Walnut Creek Road was a later phase of construction with a completely separate HOA, hereinafter "HOA- West".] UWC maintained these areas at its own expense even after HOA -East became independent of UWC. UWC subsequently approached the City to assume this maintenance rather than amending the scope of the maintenance responsibilities for HOA- East. It was decided by the City Council to add these maintenance responsibilities to the Assessment District by establishing a Zone of Benefit (Zone No. 4) having boundaries co- terminus with the boundariE+ of HOA -East. AD84 -2 Report Supplement Page 3 It has recently come to the attention of staff that the former Assessment Engineer incorrectly established the boundaries for Zone 4 to include all of Tract 3274 (see Exhibit 2), including the area east of Walnut Creek Road outside the boundaries of HOA -East. It is recommended that the boundaries of Zone 4 be amended to reflect the intent of the initial action by the City Council. The recommended revised boundaries for Zone 4 are shown on Exhibit 3. Staff recommends that the City Council take the following additional actions: 1. Approve a change in the Scope of Maintenance for Zone No. 2 to include the maintenance of the entry monument signs. 2. Direct the boundaries of Zone No. 4 to be amended as shown on Exhibit 3. Ex'At 'LtT l 9 N �q - �� cov+T •+e c I r�l � f +) a-� a-� r "ems ©'• 2 Rll< `yam +!- REEK � - r y � ' �c r Zl •; - a StREET ROAD o + A SRN i�)x F\�PINC, fV�*f. ' P" I Nlt -a V, v �\l RA 2 i m P N N G r c tA N L � ..1 G m P N N G r c tA N f r m S 0 It wl lid CA Z r a � f co o