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Home My WebLink AboutAGENDA REPORT 1991 0619 CC REG ITEM 08E 0y7 % ;,I ) .- MOORPARK. CALIFORNIA ITEM8. City ounce Meeting �• A n"� of a l Ir 1�1 y��/ ® R yp,(� �� ACTON:4QAGP�MOOR8 ARK °o a :C�s• M..f•, ,-nue oorpark, California 93021 (805) 529-6864 MEMORANDUM TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: June 12, 1991 (Council Meeting 6-19-91) SUBJECT: Consideration of Bids for Award of a Contract for the Construction of a Traffic Signal at the Intersection of Spring Road and Peach Hill Road OVERVIEW This presents a summary of the bids received for the subject project and recommends award of a contract for said construction. pISCUSSION A. Background The intersection of Spring Road and Peach Hill Road has been identified as one of the intersections requiring the installation of a traffic signal. It is anticipated that the need for this traffic signal will become even greater with the proposed development of the property to the east of the intersection. B. Fiscal Impact 1 . Budget & Funding Source: Gann Funds have been appropriated as a loan to the Tierra Rejada/Spring Road AOC as follows: Prior Year Appropriations: 14 ,000 Fiscal Year 1990/91 : 120.000 Total Appropriations: 134,000 The Proposed Budget for FY1991/92 recommends a change in the funding for this project. It is proposed that the project be funded by a loan from the Gas Tax Fund -- not the Gann Fund. 2. Grant: This is one of the projects included in the City's grant application under Cycle I of the State / Local Partnership Program. The maximum amount of the grant is $23 ,870. Any grant proceeds received for this project will be deducted from the amount of the loan from the Gann Fund. PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Spring / Peach Hill Signal June 19, 1991 Page 2 H. Fiscal Impact (cont) 3. Cost Estimate: The following is an estimate of total project costs. Element Est Cost (S) o Design Initial Design 7,000 Re-design * 12 .800 19,800 o Construction 69,250 o Construction Engineering Contract Administration & Inspection 9.050 Sub-Total 98,100 Contingency (15% ±) 14,900 Total $113,000 Notes: * Includes the re-design of a portion of Spring Road (and resultant traffic signal design modifications) required by a reduction in the width of the street cross section. C. Grant Requirement One of the requirements for funding under Cycle I of the State/Local Partnership Program is that the contract for the project must be awarded prior to June 30, 1991 . In the event a contract is not awarded prior to June 30, the project would be eligible for funding consideration under Cycle III of the Program. It is anticipated, however, that the amount of the grant would be considerably less under Cycle III than the amount now approved. Spring / Peach Hill Signal June 19, 1991 Page 3 D. Bid Summary On June 12, bids were received, opened and tabulated. A summary comparison of the bids received is attached as Exhibit A. E. Oualification The apparent low bidder is Intersection Maintenance Services (INS) of Lancaster, California. This firm is experienced in the construction of traffic signals. Inquiries made to previous employers have been favorable. The Bidder has confirmed the prices bid to be accurate and has stated his interest in proceeding with the project. F. Schedule The specifications includes language to allow the City to delay the issuance of a Notice to Proceed with equipment procurement for a period up to four months. Next week the developer of the property at the southeast corner of the subject intersection is expected to begin construction of both on-site and street improvements. It is anticipated that the street improvements will be completed within sixty (60) days. Prior to the Pre- construction meeting, a determination will be made regarding the date of the Notice to Proceed date. RECOMMENDATION 1. Award a contract for the construction of a traffic signal at the intersection of Peach Hill Road and Spring Road to Intersection Maintenance Services (IMS) for the bid amount of $69,250.00. 2. Approve a ten per cent (10%) contingency for the project and authorize the City Manager to approve additional work, if required, for an amount not to exceed ten per cent (10%) of the contract price. 3. Authorize the Mayor to sign necessary contract documents. II It 0 y A W N — II H f)oi II II 10- CO i-If N •10 V! N d M d II x LM CI 03 . 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