HomeMy WebLinkAboutAGENDA REPORT 2015 1216 CCSA REG ITEM 10C ITEM 10.C.
MOORPARK CITY COUNCIL C•ITV OFMOORPARK.CALIFORNIA
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TO: Honorable City Council ,014-- 34L
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FROM: Ron Ahlers, Finance Director '
DATE: November 30, 2015 (City Council Meeting of December 16, 2015)
SUBJECT: Consider Resolution Amending the Fiscal Year 2015-16 Budget to
Purchase Financial and Permitting Software
SUMMARY
On May 6, 2015, the City Council authorized the award of a contract for software
licensing to Tyler Technologies, subject to final language approval by the City Manager.
The City Council also appropriated $350,000 in fiscal year (FY) 2014-15 to implement
the software. The final language of the agreement was reached and the agreement
became effective on September 23, 2015. Since the agreement was not signed as of
June 30, 2015, the appropriation did not carry forward into the current FY 2015-16.
Staff is requesting the City Council to re-appropriate the $350,000 in FY 2015-16 to fund
the software implementation.
BACKGROUND
The City Council awarded the contract to Tyler Technologies for finance software and
community development software. The software includes the "Energov Product Suite":
Permitting and Land Management, License and Regulatory Management, Customer
Relationship Management and Reporting. The total contract price is $301,650. An
additional amount of $48,350 is requested to allow for contract accounting services. No
money was spent in FY 2014-15 for this project.
FISCAL IMPACT
The money for this purchase will come from the General Fund reserves in the amount of
$350,000. The Tyler Technologies software price is $301,650, the remainder of
$48,350 will be for contracting with a staffing agency for accounting services during the
implementation phase of the project.
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Honorable City Council
December 16, 2015
Page 2
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2015- to appropriate $350,000 from the General
Fund (1000) for the purchase and installation of Tyler Technologies software and
to provide for contractual accounting services.
Attachments:
Resolution No. 2015 -
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Attachment 1
RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2015/16 BUDGET TO APPROPRIATE $350,000 FROM THE
GENERAL FUND (1000) FOR THE PURCHASE AND
INSTALLATION OF TYLER TECHNOLOGIES SOFTWARE AND
TO PROVIDE FOR CONTRACTUAL ACCOUNTING SERVICES
WHEREAS, on June 17, 2015, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2015/16; and
WHEREAS, a staff report has been presented to City Council discussing the
purchase and implementation of Tyler Technologies software for a new financial
software, permitting, planning and business registration software; and
WHEREAS, a budget amendment line item transfer of $350,000 from the
General Fund (1000) to the Finance department operating accounts is required to fund
this purchase; and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment from the General Fund (1000) and increase
appropriations by $350,000, as more particularly described in Exhibit "A" attached
hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 16th day of December, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A — Budget Amendment
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EXHIBIT A
BUDGET AMENDMENT FOR GENERAL FUND (100) TO PURCHASE TYLER
TECHNOLOGIES SOFTWARE AND CONTRACTUAL ACCOUNTING SERVICES
FY 2015/16
FUND ALLOCATION FROM:
FUND TITLE FUND ACCOUNT NUMBER AMOUNT
General Fund 1000-5500 $ 350,000
Total $ 350,000
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET
1000-5110-0000-9102 $ 106,600 $ 48,350 $ 154,950
1000-5110-0000-9503 $ 0 $ 301 ,650 $ 301 ,650
Total $ 106,600 $ 350,000 $ 456,600
Finance approval: 0-znA
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