HomeMy WebLinkAboutAGENDA REPORT 2015 1216 CCSA REG ITEM 10J ITEM 10.J.
CITY OF MOORPARK.CALIFORNIA
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Ron Coons, Interim Public Works Director
Prepared by: Shaun Kroes, Program Manade >r �
DATE: December 4, 2015 (CC Meeting of 12116115)
SUBJECT: Consider Amendment No. 13 to Agreement with David S. Hopkins
(Pacific Sweep) for Street Sweeping Services
BACKGROUND/DISCUSSION
On January 5, 2000, the City entered into an Agreement with Pacific Sweep for street
sweeping services. Pacific Sweep sweeps City-owned streets, the Metrolink parking lots,
and State-owned streets that are within the city limits (Los Angeles Avenue, Moorpark
Avenue, and Walnut Canyon Road). The City receives reimbursement from the California
Department of Transportation for State streets swept by Pacific Sweep.
The current Agreement with Pacific Sweep is set to expire on December 31, 2015. Future
street sweeping costs may be reimbursed to the City from the City's franchise solid waste
haulers. The City's existing solid waste Franchise Agreements have been extended to
March 31, 2016. Though the solid waste Franchise Agreements only have a 3-month
extension, staff is requesting to extend the street sweeping Agreement an additional six
months, to June 30, 2016, while the City's solid waste Franchise Agreements' negotiations
continue. Staff is requesting that the City Manager be authorized to extend Pacific
Sweep's Agreement an additional six months from December 31, 2015 to June 30, 2016.
FISCAL IMPACT
Amendment No. 13 will include the extension of street sweeping services until June 30,
2016. Compensation for this Amendment for services provided between December 31,
2015 and June 30, 2016 shall not exceed $58,350.00. The City's FY 2015116 budget has
sufficient funds to cover the extension of street sweeping services.
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Honorable City Council
December 16, 2015
Page 2
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 13 to the Agreement with David S.
Hopkins (Pacific Sweep)for Street Sweeping Services, extending the Agreement until June
30, 2016, subject to final language approval by the City Manager.
Attachment: Draft Amendment No. 13 for Street Sweeping Services
S:\Public Works\Everyone\Reports\Staff Reports\2015\December\12-16-15(Pacific Sweep Amendment No.13).doc 2 4 2
AMENDMENT NO. 13
TO AGREEMENT BETWEEN THE CITY OF MOORPARK
AND DAVID S. HOPKINS DOING BUSINESS AS PACIFIC SWEEP,
FOR STREET SWEEPING SERVICES
This Amendment to Agreement, made and entered into this day of
, 2015, between the City of Moorpark, a California municipal
corporation, hereinafter referred to as "City" and David S. Hopkins doing business as
Pacific Sweep, hereinafter referred to as "Contractor".
Whereas, on January 5, 2000, the City and Pacific Sweep entered into an
Agreement for certain street sweeping services to be provided to City by Pacific Sweep;
and
Whereas, Amendment No. 1 to the Agreement extended the Term to December
31, 2010; Amendment No. 2 to the Agreement changed Contractor's name from Pacific
Sweep to David S. Hopkins doing business as Pacific Sweep; Amendment No. 3 to the
Agreement permitted storage of a street sweeping vehicle on City property and
extended the Term to June 30, 2011; Amendment No. 4 to the Agreement extended the
Term to December 31, 2011, Amendment No. 5 to the Agreement extended the Term to
June 30, 2012; Amendment No. 6 to the Agreement adjusted the cost-of-living increase
formula detailed in Section 111.13.4 of the Agreement from seven percent (7%) to five
percent (5%), and extended the Term to December 31, 2012; Amendment No. 7 to the
Agreement extended the Term to June 30, 2013; Amendment No. 8 to the Agreement
extended the Term to December 31, 2013; Amendment No. 9 to the Agreement
extended the Term to June 30, 2014, and incorporated Exhibit 'C', establishing a new
curb-mile rate of $18.53; Amendment No. 10 to the Agreement extended the Term to
December 31, 2014, and incorporated Exhibit D'; Amendment No. 11 to the Agreement
extended the Term to June 30, 2015, and incorporated Exhibit 'E'; Amendment No. 12
to the Agreement extended the Term to December 31, 2015, and incorporated Exhibit
'F'; and
Whereas, the City Council declares its intention to further extend the Term of the
Agreement from December 31, 2015 to June 30, 2016 and incorporate Exhibit 'G'.
Now, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section I, TERM, is amended by replacing this section in its entirety as follows:
"The term of the Agreement shall be to June 30, 2016, unless
sooner terminated as provided in Section IV, Part 24, Termination of
Agreement."
243
II. Section III, COMPENSATION, Part A, Contract Amount, is amended by replacing
this section in its entirety as follows:
"In consideration of the performance of this Agreement, the City
agrees to pay to Contractor, and Contractor agrees to acceptfull
satisfaction for the work done hereunder, the amount of compensation set
forth in Exhibit 'A' and Exhibit `G'."
III. Remaining Provisions:
Except as revised by this Amendment No. 13, all of the provisions of the
Agreement shall remain in full force and effect.
In Witness Whereof, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK DAVID S. HOPKINS, dba PACIFIC SWEEP
By: By:
Steven Kueny, City Manager David S. Hopkins, Owner
Attest:
Maureen Benson, City Clerk
Amendment No. 13 to Agreement between City of Moorpark and David S. Hopkins doing business as
Pacific Sweep
Page 2
244
EXHIBIT G
SCOPE OF WORK
Contractor shall invoice the City a curb-mile rate of eighteen dollars and fifty-three cents
($18.53) based on the number of actual curb miles swept on a monthly basis.
Compensation shall not exceed a maximum of fifty-eight thousand three hundred fifty
dollars ($58,350.00) for the January 1, 2016 through June 30, 2016 service period,
without a written Amendment to this Agreement executed by both parties.
Amendment No. 13 to Agreement between City of Moorpark and David S. Hopkins doing business as
Pacific Sweep
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