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HomeMy WebLinkAboutAGENDA REPORT 1991 0717 CC REG ITEM 08NiTEu n, No MOORPARK 799 Moorpark Avenue Mo� rpark, Cali+ornia 93021 M E M O R A N D U M TO: The Honorable City Counci_, FROM: Lillian E. Kellerman, City Clerk DATE: July 10, 1991 (CC Meeting 7/19/91) SUBJECT: RULES OF PROCEDURE BACKGROUND (805) 529 -6864 OORPARK, CALIFORNIA City Co ncfl Meefing of - -2-- 199 By W At the City Council meeting of .Tune 19, 1991, the Council considered changes to the current Ruses of Procedure as well as the implementation of certain practices with the objective of shortening the length of Council meetings. Council direction was to bring back a resolution amendin,ai the Rules of Procedure for adoption at this meeting. The existing Rules of Procedure with the proposed amendments is attached. Amendments encompass the :hanges, and certain practices which could be appropriately added to the Rules of Procedure, discussed and receiving Council c(.,ncurrence at the June 19th meeting. Additionally, amendments have been included that reflect the changes to the Rules of Procedure necessitated by the new Elected Mayor's position and certain "housekeeping" amendments needed to reflect current practice or to correct typos. Text proposed for addition to the Rules c,' Procedure is hi- lighted and deletions are lined through. The added first paragraph under 10.2 of the Rules of Procedure will be reviewed by the City Attorney. 'This language conforms to the current practice of routing mall addressed to an individual Councilmember and /or the Mayor. RECOMMENDATION Adopt the proposed Rules of Procedur, Resolution No. 91—,-'/-V. Attachments: 1) Proposed resolution. 2 ) Excerpt from draft minutes of ,71 tle 1 c) , 1991. PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONT(;OMi HOY E. T LLEY JR JOHN E WOZNIAK Mayor Mayor Pro Tem Councilmembe Cou nc- �r-iember Cou nc it membe r RESOLUTION NC. A RESOLUTION OF THE CIT) COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES AND RESCINDING RESOLUTION Nf, 87 -47.2. WHEREAS, Section 2.04.040 of the Moorpark Municipal Code requires that the City Council adopt Rules of Procedure to govern the conduct of its meetings and any of its other functions and activities; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Moorpark that RulE•s of Procedure for City Council Meetings and Related Functions and Activities are hereby adopted, to read as follow: SECTION ONE. The Procedures of the City Council shall be as follows: SECTION 1. GENERAL PROVISIONS 1.1 Purpose: The purpose and intent c.f the City Council in adopting the within rules shall L,e to provide directory guidelines relating to the conduct of the public business by the Council. In the event of and non - compliance with, or violation of, any provision herein, such shall not be deemed to affect the validity of any act ion taken, unless otherwise specifically provided by law. 1.2 Procedures in Absence of Rules: In the absence of a rule herein to govern a point or procedure, Robert's Rules of Ct-der, Newly Revised, shall be used as a guide. SECTION 2. ORDER OF BU,'-]--NESS 2.1 Agenda: The Order of Business of each meeting shall be as contained in the Agenda prepared by the City Clerk. The Agenda shall be a listing by topi, of the items of business which shall be transacted or disc-,issed in the following order: 1. Call to Order 2. Pledge of Allegiar �e 3. Roll Call 4. Proclamations, Com,nendatians and Special Presentations 5. Reordering of, anc- Additions to, the Agenda 6. Public Comments 7. Committee Reports 8. Consent Calendar 9. Public Hearings 10. Comments from Coun,�ilmembers 11. Discussion /Action tems 12. Ordinances 13. Future Agenda Item 14. Closed Session (If none are scheduled to be held prior to the Agenda deadline, tYen Agenda shall so indicate) 15. Adjournment Items which require a roll call vote shall be so noted on the agenda. Discussion /action items which are judged by the City Manager to be Of high priority shall be indicated by an asterisk. 2.2 Delivery of Ayendaa Barring insurmountable difficulties, the Agenda shall be delivered ordinarily to :ouncilmembers each Friday preceding the meeting to which it pertains. The Agenda shall also be available to the general public at -t -he --tie it is delivered -te the ���l after ti.. _1. 2.3 Call to Order: The meeting of the Council shall be called to order by the Mayor or, in his or her absence, by the Mayor Pro Tem who shall serve until the arriva of the Mayor. In the absence of both the Mayor and the-= Mayor Pro Tem, the meeting shall be called to order by the ('ity Clerk. The City Clerk shall immediately call for the selection of a temporary Presiding officer who shall serves until the arrival of the Mayor or Mayor Pro Tem or until adjournment. 2.4 Roll Call/ uorumr� Before pro ing with t:.he business of the Council, the City Clerk shal ce the roll of the Councilmembers and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Mayor called last. Unless otherwise provided for by law, a majority of the Council shall constitute, a quorum sufficient to do business. 2.5 Reordering of, and Additions to, the Agenda. Except with majority consent of the Councilmembers present and voting, items may not be taken out of order. Any Councilmember, the {ity Manager, the City Attorney or the City Clerk may bring to the attention of the Council new items of business for discussion and action in the event of an emergency situat'on or when the need to take action arose subsequent to the pasting of the agenda, as specified in Government Code Section 54954.2. In addition to having tt�e opportunity to reorder the agenda as order of business number 5, the Mayor shall suspend the item under discussion at 31, p.m. in order that the agenda may be reordered by majority vote of e Councilmembers present and votina. Tfi 2.6 Committee Reports,: Reports to the City Council from committees of the Council n t 4 V� shall be placed under this topic 2.7 Public Comments: Any member of the public may address the Council on any subject within the jurisdiction of the City Council which is not listed on the Agenda as a public hearing item. Speakers will be heard in the order that their speaker cards are received by the City Clerk prior to the Call to Order of the meeting. A limitation of 3 minutes shall be imposed upon each speaker. By majority vote of the Councilmembers present and voting, the number of speakers shall be limited at any single meeting. The speaker shall be governed by the rules of Sections 6.1, 6.2 and t�.3. Councilmembers shall reserve their comments and responses until the end of the public comments period. Speakers may be heard cat greater length at the end of the agenda by majority vote c;f the Councilmembers present and voting. The City Clerk shall hold over to the next adjourned regular or regular meeting, timely submitted speaker cards of speakers who were not heard during the public comments period, and those speakers shall be given priority in the order that their speaker cards were originally received during the yublic comments period of the next meeting. 2.8 Consent Calendar: Minutes of previous City Council meetings, items of a routine nature and items recommended to be received and filed shall be placed on the consent calendar. All items may be approved by one blanket motion by unanimous vote of those present and voting. However, a Councilmember ma abstain from voting on any consent calendar item withouy t requesting its withdrawal, and the City Clerk shall record any such abstention in the minutes. An abstention shall be considered to be a vote in favor of the motion for purposes of determining unanimous consent Prior to a motion on the consent calendar, any Councilmember may request that any item be withdrawn from the consent agenda for separate consideration. Items withdrawn from the consent calendar shall be considered immediately in the order that they were withdrawn, provided that the Councilmember who requested that an item be withdrawn may also request that jt, be considered under the Discussion /Action Items portion ot: the Agenda. All such items shall be considered at the -end of Discussion /Action Items in the order that they were withdrawn from-the consent calendar. 2.9 Public Hearings: Items shall be placed under this topic if (i) a public hearing is required by law; (ii) the item is the consideration of an application <:r an appeal; or (iii) the item has been set for public heating by the City Council. Public hearings shall h#� conducted in the following order: Staff review Questions of Staff by C<- unc i l Hearing Opened by Mayor Testimony by Applicant. Other Public Testimony Rebuttal by Applicant Questions by Council Hearing Closed by Mayor Discussion by Council Action by Council Any public hearing which is continued from one meeting to another shall be placed first on the Agenda under Public Hearings, and if more than one, shall appear in the same order as shown on the previous Agenda. The order of the Agenda under Public Hearings may not be changed, except with the unanimous consent of the Councilmembers present. Questions or comments from the public shall be limited to the item under consideration and the speaker shall be governed by the provisions of Sections 6.1 and 6.2. Depending upon the extent of the Agenda and the number of persons desiring to speak of an item, the Mayor may, at the beginning of the hearing, limit testimony, but in no event to less than 3 minutes per individual. Any per-son may speak -5 conducted in accordance with the principles of due process, and the City Attorney shall adv;se the City Council in this regard of any modification of, rr addition to, the conduct of the hearing set forth in thi.! subseiz- t:ion. 2.10 Comments from Councilmembers: Any Councilmember may (_omment on any matter that is not on the Agenda. 2.11 Discussion /Actiori_Items Items that involve the establishment of City policy and items of a non - routine natul shall. be placed under this topic. 2.12 Future Agenda Items Any Councilmember who h.is not previously requested during the meeting to have an it -m placed on a future agenda may do so under this topic. ...:..::...: Clone a A..= SECTION 3. PRESIDING__ O}, F ICER 3.1 Selection and Term The Mayor shall be the Presiding Officer at all meetings of the Council, except as otherwise provided in Section 2.3 - ThG ` l�f faun r F �- �'�.�.� `• _ __ » .:;:- _ ... ,- .:,_ .- . In accordance with Goveryxment Code Section 36801, the Council shall meet on the Tuesday after certification of the results of each general munic:pal election (even numbered years) and shall also me('t at the last regular meeting in November of each odd numbered year to choose one Of its number as Mayor Pro Tem. Each selection shall be by three (3) of more affirmative votes, and a failure to achieve such tot, -1 of affirmative votes shall be deemed a selection of tho incumbent to remain in office. Each person so selecte(I laa l l !: rve ;inti 1 a -6 successor is chosen (at any rim.) by three (3) or more affirmative votes. 3.2 Participation of iresiding Officer: The Presiding Officer may move, second and debate from the chair, subject only to such limitations of debate as are imposed on all councilmembers. He shall be accorded all of the rights and privilege:: of a councilmember. 3.3 Maintenance of Orcier: The Presiding Officer is responsible for the maintenance of order and decorum at all times. The head of the City's police agency or his Designee shall be ex- officio sergeant -at -arms of the Council. He shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining c­der and decorum in the Council Chambers. 3.4 Rulings Final Unless-Overruled: The Presiding Officer sriaii decide all questions of interpretation of these rules, p,Ants of order, maintenance of order or other questions of pr*ocedure requiring rulings. Any such decision shall be final and shall be binding and legally effective (even though cnearly erroneous) for purposes of the item under consideration, unless overridden by a majority vote of the Counci members present and voting. Any Councilmember may seek to ha,,,e the Presiding Officer's decision overridden by moving th" question "Shall the decision of the Presiding Office be sustained ?" SECTION 4. CONDUCT OF c'OUNCILMEMBERS 4.1 Decorum and Order Ii A 3.2 Participation of iresiding Officer: The Presiding Officer may move, second and debate from the chair, subject only to such limitations of debate as are imposed on all councilmembers. He shall be accorded all of the rights and privilege:: of a councilmember. 3.3 Maintenance of Orcier: The Presiding Officer is responsible for the maintenance of order and decorum at all times. The head of the City's police agency or his Designee shall be ex- officio sergeant -at -arms of the Council. He shall carry out all orders and instructions given him by the Presiding Officer for the purpose of maintaining c­der and decorum in the Council Chambers. 3.4 Rulings Final Unless-Overruled: The Presiding Officer sriaii decide all questions of interpretation of these rules, p,Ants of order, maintenance of order or other questions of pr*ocedure requiring rulings. Any such decision shall be final and shall be binding and legally effective (even though cnearly erroneous) for purposes of the item under consideration, unless overridden by a majority vote of the Counci members present and voting. Any Councilmember may seek to ha,,,e the Presiding Officer's decision overridden by moving th" question "Shall the decision of the Presiding Office be sustained ?" SECTION 4. CONDUCT OF c'OUNCILMEMBERS 4.1 Decorum and Order (a) Any Councilmember desiring to speak shall address the chair and, upon recognition by the Presiding Officer, shall confine himself to the item under debate. (b) A Councilmember desiring to question the staff shall address his question to the City Manager, City Attorney or Department head, as appropriate, who shall be entitled either to answer the inquiry himself or to designate some member Of his staff for that purpose. (c) A Councilmember, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer, a point of order is raised by another Councilmember pursuant to Section 3..4 or the speaker chooses to yield to questions from anothe=r Councilmember. (d) Any Councilmember .`alled to order while he is speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order he shall be permitted to proceed. If ruled out of order he shall remain silent or shall alter his remark: so as to comply with the rules. (e) Councilmember shalj accord the utmost courtesy to each other, to City employees, and to the public appearing before the Council. They shall refrain at all times from rude and derogatory remarks, abusive comments and statements as to integrity, motives or personalities. (f) The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which his integrity, :.haracter_, or motives are assailed, questioned or impugned (g) Any Councilmember may move to require the Presiding Officer to enforce the rules. The affirmative vote of a majority of the Council present and voting shall require him to so act. 4.2 Limitation of Debat¢.�: A Councilmember should n «..)t speak upon any one item until every other member thereon has spoken. No member shall speak than 5 minutes each time he has the floor, approval of a majority vote of tht Council voting. 4.3 Dissents and Protests: more than once choosing to speak for a longer time without the present and Any Councilmember shall have the right to express dissent from, or protest to, any action of the Council and to have the reason entered in the minutes. If such dissent or protest is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reasons. ." 4.4 Conflict of Intere:E; -t: Any Councilmember prevented from voting on an item because of a conflict of interest shall refrain from the discussion and vote. Such member should leave the Council dais immediately after announcing the conflict. SECTION 5. CONDUCT OF EMPLOYEES 5.1 Decorum and Order: (a) Members of the staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the Council. (b) The City Manager shall insure that all staff members and employees observe such decorum. (c) Any staff member or employee, including the City Manager, desiring to address the Council or members of the public shall first be recognized by the Chair. All remarks shall be addressed to the Chair and not to any one individual Councilmember or member of the public. SECTION 6. CONDUCT OF THE PUBLIC 6.1 Decorum and Order: (a) Members of the public attending Council meetings shall observe the same riles of order and decorum applicable to the Council pursuan to Section 4.1. (b) Wilful conduct that is disruptive, including but not limited to, unauthorized aemarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall be prohibited by the Presiding Officer. Any person who becomes wilfully disruptive while addressing the Council or while attending the Council meeting shall be removed from the room if the sergeant -at -arms s so directed by the Presiding Officer. Aggravated ca; ;es shall be prosecuted on appropriate complaint signed by the Presiding Officer. 6.2 Manner of Addressinii_ the Council: IRE No person shall address. the Council without being recognized by the Presiding Officer. Any member of the public desiring to address the Council shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, the speaker shall state his name and address for the record. All remarks and questions shall be addressed to the Chair and not to any individual Councilmember, staff member or ether person. 6.3 Limitations on Addressinct the Council: The making of oral communications to the Council by any member of the public during the "Public Comments" portion of the Agenda shall be - ibject to the following limitations: (a) No speaker shall bty permitted to address the Council on a public hearing item which is not on the Agenda but which has been scheduled or s under submission for a public hearing before the Counci (b) No speaker shall be permitted to address the Council on an item which is currently before or is under submission for consideration by a City commission, board, committee or officer before which the speaker should make his presentation, until that bode has completed its deliberations and taken its final action. In case the speaker should have followed an otherwise available appeal procedure, the Presiding Officer shall not allow oral communication to the Council out -,Ae that procedure. (c) No speaker shall bE permitted to include charges or complaints against any employee of the City, or any employee of a private firm or public: agency providing a contract service to the City, regardless of whether such employee is identified in the pre. : : ;entation by name or by any other reference which tends to identify the employee. All charges or complaints against an !Mployee shall be submitted to the City Manager for appropria-:e action, and may also be submitted to members of the Counc: L. by written communication. (d) If it appears that r,everal speakers desire to speak regarding any item on the Ac4enda, the Presiding Officer may reasonably limit the rumber of speakers on each side of the issue. In this regar,, preference may be given to speakers who represent groups persons who have designated a spokesperson. —10- SECTION 7. MOTIONS 7.1 Processing of Motions: When a motion is made and seconded, it shall be stated by the Presiding Officer or, at the request of the Presiding Officer, by the City Clerk before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it. 7.2 Division of Motion; If the motion contains two or more divisible propositions, the Presiding Officer may, and upon request of any Councilmember shall, divide the same, unless a majority of the Councilmembers present anc votinq votes not to do so. 7.3 Precedence of Motions: When a motion is before the Council, no motion shall be entertained except the following, which shall have precedence in the following order The ordinary motions rank as follows, and any of them (except to amend) can be made while one of a lower order is pending, but none can supersede one of a higher order. Motions to limit: discussion, to call the question and tc; suspend the rules require a two- thir.ls vote; all other motions require care y i majority vote: Not _Debatable: To Fix the Time of Adjournment ) To Adjourn (when unqualified) ) Cannot To Table ) be To Limit Discussion (23 vote) ) Amended To Call the Question (2/3 vote) ) To Suspend the Rule (2/3 vote) ) Debatable: To Postpone to a Ceitain Time ) To Commit or Refer «o Committee ) Can be To Amend ) Amended To Postpone Indefin tely ) -1] - The Motion to Reconsid(�r: the motion can be made when any other motion is before the assembly, but cannc,t be acted upon until the business then before the assembly is disposed ot; when called up, it takes precedence over a11. r?ther motions, except to adjourn, and to fix the time to which to aciourn. Motions incidental to those before the assembly take precedence over them and must be acted upon firs *:. 7.4 Motion to Fix Hour of Adjournment: Such a motion shall be ra.o set a definite time at which to adjourn and may be amenled by unanimous vote. 7.5 Motion to Adjourn: Such a motion shall be n carder at any time, except as follows: (a) When repeated withf)ut intervening business or discussion; (b) When made as an inlerruptz.on of another Councilmember while speaking; (c) When discussion ha, been ended and vote on the motion is pending; or (d) While a vote is being taken. A motion to adjourn "to another time" shall be debatable, but only as to the t:i_r< tD which the meeting is adjourned. 7.6 Motion to Table: Such a motion shall be used to temporarily bypass the subject and shall preclude ali amendments or debate of the subject under consideration. If the motion prevails, the item may be "taken from the t,tble'l at any time prior to the end of the next regular meeting, 7.7 Motion to Limit .)is(: °ussion Such a motion shall be u:;.ed to limit the time allowed each Councilmember to peal' to, or to appoint a time at which discussion shall clos( tho -, -;uestion of the main -14 motion and any previously made amendment to the main motion. If a motion to limit the time al ':owed each member to speak passes, no member shall thereafter speak more than two times to the question nor longer than the time allowed at either time and no member shall speak the second time until every member choosing to speak has spo�er.. 7.8 Motion to Call the Question: Such a motion shall be rased to close debate on, and further amendment to, the main motion. If the motion fails, debate shall be reopened; if the motion passes, a vote shall next be taken on any previously made amendments to the main motion and finally on the main mrtiom. 7.9 Motion to Suspend the Rules: Such a motion shall be ..sed to suspend these rules of procedure and shall include a statement of the purpose of the suspension. If the motion fc-lils, the motion shall not be renewed for the same purpose ;t the same meeting, but it may be renewed for the same purpose at �n adjourned meeting of that meeting. 7.10 Motion to Postponf..to a Certain Time: Such a motion shall be .;mendable and debatable only as to propriety of postponement nd time set. 7.11 Motion to Amend Such a motion shall be debatable only as to the amendment. A motion to amend an amendment shall be in order, but a motion to amend an amendment to an amendment shall not be in order. An amendment modifying the intention of a motion shall be in order, btit an amendment relating to a different matter shall not be �n order. A substitute motion on the same subject shall be acceptable, and voted on before a vote on the amendment. Amendments shall be voted first, then the main motion as amended. 7.12 Motion Reconsideration: Any Councilmember who vcP'::.ed with move a reconsideration of any vot- at the the next regular meeting. After g motion reconsideration has once been actad upon, for a reconsideration thereof sha 1 he may unanimous consent of the Council -1 � .. the majority may same meeting or at for no other motion le without SECTION 8. VOTING: 8.1 Restatement of .th,, Motion: Upon the request of and Councilmember, the Presiding Officer shall verbally restate each motion immediately prior to calling for the vote. 8.2 Votin Procedure: In acting upon every motion, the vote shall be taken by voice, roll call or any other method by which the vote of each Councilmember present can be clearly ascertained. The vote on each motion shall then be entered in full upon the record. The order of voting shall be the maker of the motion, the second and then the remaining Councilmembers alphabetically, = :. >:::: The Clerk shall call the names of allhmembers seated when•a roll call vote is ordered or required. Members shall respond 'aye', 'no' or 'abstain' provided that when a vote is collectively taken by voice or- when a method of voting other than by voice or roll call is used, any Councilmember not audibly and clearly responding 'no' or 'abstain' or otherwise registering an objecti(,n shall have his vote recorded as 'aye'. Following the vote, the Presiding Officer shall verbally announce whether the motion carried or was defeated. The Presiding Officer may also publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business Any member may change h -. vote before the next item of business is called. 8.3 Roll Call Voting- The following matters require three affirmative votes: a) adoption of ordinances, b) resolutions granting franchises and c) resolutions and orders for payment of money or appropriation of fund; a roll call vote shall be used for these items. A roll cal_R vote shall not be used for any other item before the Council unless demanded by any Councilmember. It shall not be it order for members to explain their vote during roll -a t. 8.4 Failure to Vote: Every Councilmember should vote unless disqualified for cause. A Councilmember who ak stains from voting on an -14- item because of being disqualif`i�d shall be considered as if absent. 8.5 Tie Votes: When no Councilmember abstains from voting, the motion shall be lost on a tie vote. Any member who abstains and is not considered absent sha;..l be deemed to have acquiesced to the motion and the motion shall be passed on a tie vote. When all Councilmembers are present, a tie vote on whether to grant an appeal from official action or on a quasi - judicial matter shall be considered a denial of such appeal or matter, unless the Council takes other action to further consider the appeal or matter. If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the council, SECTION 9. ORDINANCES AND RESOLUTIONS 9.1 Definition: The legislative acts of the Council (rules of public conduct for long -term app ication) are taken by ordinance. Routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by "resolution ", "minute order" or "motion" (thereafter recorded by minute entry)., Technically, all three are equally as legally effective and binding; they just vary in the formality of respective memorial ization. The most formal is referred to as a "resolution ", which will be recorded by a separate document, numbered in sequence and preserved in a separate set of books, in addition to being referenced in the minutes. Such "resolutions" are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document. The "motion" or "minute order" is a Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, and no separate document is made to memorialize it. The City Clerk is empowered by State law to furnish certified excerpts of the minutes in order to facilitate the administrative process to which �i par.ticul.ar action pertains. �l 9.2 When Prepared in ,�dvanCE> All ordinances shall b- read Ln full either at the time of introduction or passage unless, after reading the title, further reading is wa:ivei by unanimous vote of the Councilmembers present and vot:i q. When a resolution has been prepared in advance, it need not be read in full or by title, except to identify it. Any Councilmember may require that the resolution be read in full . 9.3 When Not Prepared n_,Advgnce: When an ordinance of resolution has not been prepared in advance, the Counci.1,, by majority vote of the members present and voting, shaai instruct the City Manager or the City Attorney to prepare it for presentation at a specified later time in the samr meeting or at a future Council meeting. 9.4 Urgency Resolutions: A resolution may be presented verbally in motion form, together with instructions for written preparation for later execution, in an emergency situation or when the need to take action arose subsequent ':.o the posting of the agenda, as specified in Government Code Section 54954.2. Such resolutions shall not be presented when resolutions are required by law, in improvement.,,jcts, zoning matters, or force account work on public pra ects. SECTION 10. WRITTEN_COMMUNICATIONS 10.1 Addressed to Coun�:. ilas a Whole: The City Manager or dOsighee is authorized to receive and open all written communications addressed to the Council as a whole and give it immediate attention to the end that all administrative busi:,,ess referred to in said communications, and not necessar:�l_y requiring Council action, may be disposed of betwee�t Council meetings. The City Manager shall cause a copy (:)l'. such communication to be sent to each Councilmember. 10.2 All Other Wi tt n _ommunications: ✓ � ������t c� f,� ,;� ?: ' � �''� cG � �.� Vic' ���� i1 17 X , Any Councilmember who receives any written communication on any subject related to the business of the City, whether or not received at city Hall, shall cause a Any such communication which relates to an item pending or to be brought before the Council shall be included in the agenda packet fore the meeting at which such item is to be considered. TO :. :v:i ..... .: .:. .....i...,i'r - -::: .... ::•:.�.;:: ::: ki: . i:: r.:..:.;'::.::-::'..;-: ny v:._- :.::::::'.i:.i::::::i:.... ::i: "ryi: iii: ^:.:::•: i:: ". iii:.::::-::::.:'.:: isi- .- :�:- +- :- :,::.�:::- }::...::. �: :: :.:::: -:. Letters of appeal from administrative or commission decisions shall be processed under applicable provisions of the Municipal Code or other ordinance. SECTION 11. STANDING COMMITTEES 11.1 Budget and Finance Committee: There shall be a standing committee of the Council known as the Budget and Finance Committee, whose duties shall be those as prescribed in t.tie Moorpark Municipal Code or as otherwise assigned by the C <:)uncil. The Committee shall consist of two members, one of whom shall be the Mayor or Mayor Pro Tem, who shall also verve as its chairperson, and the other shall be a Councilmember annointed by the 11.2 Other Standing Committees After 4:- ne -Geune l— in - Nevember -e-f — theeie or� �f t} y .'g Md .... r --v fi n':eackz :�ea� the Cit Council shall deli nate any other standing committees .t leems desirable. 11.3 Other Committees Other committees may be ippointed by the Mayor, as needed, with the eensent approval of the majority of the members of the Council. -1-/ -- COVNCT m9]kT'I NGS ... ............. �� be city repealed. SECTION TWO. Resolut is -r H,). 1t7-412 is hereby 1991. PASSED AND ADOPTED thi: _ day of � ATTEST: City Clerk -1 Mayor of the City of Moorpark, Cal fornia MINUTES -OF THE CITY COUNCIL Moorpark, California Page June 19, 1991 Mayor Lawrason alsc commented oitthe excellence of the Gang Meeting.. AT THIS POINT in the meeting a :recess was declared. The time was 9:15 p.m. The meeting reconvened a 11):35 p.m. 11. ACTION /DISCUSSION ITEMS: A. Consider a Report Regarding City Council Rules of Procedure Related to Meeting Conduct. Staff Recommendation: Direct staff as deemed appropriate. Ms. Kellerman defer r-ed the staff report. The Council concurr(-d to make the following changes to the rules of pro,7edure: Section 2.5 - Reordering of the agenda to take place at 10:30 p.m, The City Clerk to notify the Council that the } i~ e for reordering the agenda has arrived. Section 2.7 - Those persons who spoke at a regular meeting concerning :i particular item will not be allowed to address the Council at an adjourned meeting on the same item, except by a 4/5 vote of the Councilmembers resent and voting. Section 2.9 - An pplicant's presentation to be limited to 30 minut(:s with consultant participation generally limited o answering specific Council questions. Section 2.13 - losed Session held at the conclusion of a mee inc shall begin no later than 11:30 p.m. The Council conctirr-1 cn the following practices: 1) City Council reeting: to start promptly at 7:00 p.m. 2) Special meet.in(�s for Closed Session to begin at 5:45 p.m. MINUTES OF THE CITY COUNCIL Moorpark., California page 10 14 F une 19, 1991 3) Standing Courjcil committee meetings (except for Affordabljz Housing) to be scheduled for Monday afternr ions . 4) Breaks to be limited to one 15 minute break to be held at 9: 5 p.m. 5) Regardless of the source, it will take a super majority vot( of the Council to accept additional agenda material on the day of the Council meetiitq it which the item is to be considered. 6) The City Attorney to be present at 4:00 p.m. on the lst and 3rd Wednesday of the month to be available ! -or meetings with staff and /or Council committees. 7) Brief written reports from the City Attorney. and /or City Manager regarding Closed Session items for discussion will be provided to the Council prior 'o the Closed Session. 8) If upon revie�, of the agenda, the Mayor or City Manager determined that a study session is needed for 1 complex issue, such will be scheduled or, tle 4th Wednesday of the month. 9) Continue with meeting on the as needed and schedule meeti required. the practice of an adjourned second Wednesday of the month use the fourth Wednesday to igs for special purposes when MOTION_ Councilmember Montgomery moved and Mayor Lawrason seconded a motion to authorize the Mayor to work with staff to bring back ::A resolution incorporating the Council procedures as disc. ussed and concurred upon by the Council, for adoption at t:he meeting of July 17, 1991 and to institute the new procedures and practices with the next meeting. The moti.cn car.ri.ed by unanimous voice vote. B. Consider the Matter of Allowing Auto Body Repair and Painting in Commercial Zones within the City. Staff Recommendation: Direct staff as deemed appropriate. Mr. Richards gave thf staff report.