Loading...
HomeMy WebLinkAboutAGENDA REPORT 1991 0807 CC REG ITEM 08C,�M MOORPARK as C. 799 Moorpark Avenue Moorpark, Cal,fornia 93021 (805) 529 -6864 MOORPARK, CALIFORNIA CItY Council Meef [V of--� =—_ 199-1 ACTION: TO: HONORABLE CITY COUNCIL FROM: RICHARD HARE, DEPUTY CITY MANAGER - 1` DATE: August 1, 1991 SUBJECT: AWARD OF BID FOR THE RENOVATION OF THE COMMUNITY CENTER TO NORTH STAR CONSTRUCTION Background The fiscal year 1991/1992 budget has appropriated funds for the renovation of the Community Center, which includes the air conditioning of the meeting rooms, mechanical, electrical, lighting, and surface alterations to the rooms. As noted in the report to the City Council regarding proposals for a video /cable system, these two projects have been coordinated and to some extent integrated to avoid conflicts between the Eacility's basic systems. Five bids were received on the pry J ect . The two lowest bidders have submitted protests against each other. Staff has reviewed the bid of the lowest bidder and considered the protest against that bidder. The City Attorney has also reviewed the protest and the bid submittal. The protest by the second low bidder was based on two points. First, that a subcontractor for the audio portion was not listed and second, that the bidder had misrepresented his qualifieations to do the project:. Staff has concluded that North Star Construction in listing three jobs for reference which were performed by different companies, but were supervised by the owner of North Star Construction meets the intent of the bid documents in provi::iing information concerning the qualifications of the individual propc;:;,1ng to :supervise the project. Staff has also followed up by calling the owners of other projects who have had direct experience in dealing with the lowest bidder. All of the owners have been very positive references citing the ability of the lowest bidder and his commitment to good workmanship on their projects. PAUL W LAWRASON JR_ BERNARDO M PEREZ SCOTT MONTGOKiFRY ROY E TALLEY JR JOHN E WOZNlAK In the event there are problems with the audio /visual equipment the bidder is required to have an audio) /visual specialist respond to the problem within twenty -four hours. There was some concern on the part of staff regarding the ability of the audio /visual subcontractor to meet this requirement of the bid. Staff has received confirmation that the audio /visual specialist will agree to this requirement. Further, staff suggests the attachment of a. $1,000 performance bond for this purpose. Based on the staff's review of the hLds and the review of the filed protest with consultation from the City Attorney, it is recommended that North Star Construction's base bid be accepted for a total of $289,443. Additionally, remaining architectural fees ($25,069), project management fees ($7,200) asbestos survey laboratory charges ($1,995), and a contingency ($1.4,000) must be added to the project cost. The total project cc,:t.`: therefore is $337,707. Project Funding There is $188,500 remaining in the Community Center budget (Gann Fund $150,000 & General Fund $43,6:7) for this project. Another $100,000 has been budgeted from the Community Portion of the Park Improvement Fund. The current climate in the construction field has been favorable to bidding public projects. It is very doubtful that a rebidding of this project would result in any reduction in the bids, therefore it is suggested that we proceed with the project this summer. The Publi:: Works Committee and staff recommend the appropriation of an additional $49,207 from the General Fund undesignated reserve to t..he Community Center budget for this project. Recommendation (Roll Call Vote RecquLred) Staff recommends the award of the renovation contract to North Star Construction for $289,443. Furthei, the Public Works/ Facilities Committee and staff recommend the :appropriation of an additional $44,080-from the General Fund undesi,anated reserve to the Community Center budget (01.4.149.903) to fu-id the total project costs of $337,707 as outlined above. PUBLIC INFORMATION VIDEO & GOVERNMENT CHANNEL HOFFMAN VIDEO SYSTEMS Wl ALT TWO 217,373.00 FUNDING VCC FUND 39 100,000.00 COM CTR - GEN FUND 117,373.00 TOTAL FUNDING 217,373.00 SURPLUS(DEFICIT) o w COMMUNITY CENTER AIR CONDITIONING AND RENOVATION NORTH STAR CONSTRUCTION 289,443.00 contingency 14,000.00 ARCHITECT REMAINING CHARGES 25,069.00 ASBESTOS SURVEY 1,995 00 PROJECT MANAGEMENT 7,200.00 337, 707.00 COM CTR - GEN FUND 43,627.00 COM CTR - GANN 150,000.00 PARK IMPROVEMENT FUND 100,000.00 TOTAL FUNDING ?93,627.00 SURPLUS(DEFICIT) (44,080.00) BID OPENING FOR COMMUNITY CENTER RENOVATION JULY 8 �,_ 1991 3:00 P.M-. CONTRACTOR BASE BID DEDUCT -1 DEDUCT.2 BID BOND 3 ADDENDA Coffman $332,000 $2000 -0- Yes Not Acknowledged Construction Holmes $353,200 $3500 -0- Yes Yes Construction McCarthy $304,236 $3200 Yes Yes Construction North Star $289,443 $3023 372 Yes Yes Construction