HomeMy WebLinkAboutAGENDA REPORT 1991 0807 CC REG ITEM 08C,�M
MOORPARK as C.
799 Moorpark Avenue Moorpark, Cal,fornia 93021 (805) 529 -6864
MOORPARK, CALIFORNIA
CItY Council Meef [V
of--� =—_ 199-1
ACTION:
TO: HONORABLE CITY COUNCIL
FROM: RICHARD HARE, DEPUTY CITY MANAGER -
1`
DATE: August 1, 1991
SUBJECT: AWARD OF BID FOR THE RENOVATION
OF THE COMMUNITY CENTER TO NORTH STAR CONSTRUCTION
Background
The fiscal year 1991/1992 budget has appropriated funds for the
renovation of the Community Center, which includes the air
conditioning of the meeting rooms, mechanical, electrical,
lighting, and surface alterations to the rooms. As noted in the
report to the City Council regarding proposals for a video /cable
system, these two projects have been coordinated and to some extent
integrated to avoid conflicts between the Eacility's basic systems.
Five bids were received on the pry J ect . The two lowest bidders
have submitted protests against each other. Staff has reviewed the
bid of the lowest bidder and considered the protest against that
bidder. The City Attorney has also reviewed the protest and the
bid submittal. The protest by the second low bidder was based on
two points. First, that a subcontractor for the audio portion was
not listed and second, that the bidder had misrepresented his
qualifieations to do the project:.
Staff has concluded that North Star Construction in listing three
jobs for reference which were performed by different companies, but
were supervised by the owner of North Star Construction meets the
intent of the bid documents in provi::iing information concerning the
qualifications of the individual propc;:;,1ng to :supervise the
project.
Staff has also followed up by calling the owners of other projects
who have had direct experience in dealing with the lowest bidder.
All of the owners have been very positive references citing the
ability of the lowest bidder and his commitment to good workmanship
on their projects.
PAUL W LAWRASON JR_ BERNARDO M PEREZ SCOTT MONTGOKiFRY
ROY E TALLEY JR JOHN E WOZNlAK
In the event there are problems with the audio /visual equipment the
bidder is required to have an audio) /visual specialist respond to
the problem within twenty -four hours. There was some concern on
the part of staff regarding the ability of the audio /visual
subcontractor to meet this requirement of the bid. Staff has
received confirmation that the audio /visual specialist will agree
to this requirement. Further, staff suggests the attachment of a.
$1,000 performance bond for this purpose.
Based on the staff's review of the hLds and the review of the filed
protest with consultation from the City Attorney, it is recommended
that North Star Construction's base bid be accepted for a total of
$289,443. Additionally, remaining architectural fees ($25,069),
project management fees ($7,200) asbestos survey laboratory
charges ($1,995), and a contingency ($1.4,000) must be added to the
project cost. The total project cc,:t.`: therefore is $337,707.
Project Funding
There is $188,500 remaining in the Community Center budget (Gann
Fund $150,000 & General Fund $43,6:7) for this project. Another
$100,000 has been budgeted from the Community Portion of the Park
Improvement Fund. The current climate in the construction field
has been favorable to bidding public projects. It is very doubtful
that a rebidding of this project would result in any reduction in
the bids, therefore it is suggested that we proceed with the
project this summer. The Publi:: Works Committee and staff
recommend the appropriation of an additional $49,207 from the
General Fund undesignated reserve to t..he Community Center budget
for this project.
Recommendation (Roll Call Vote RecquLred)
Staff recommends the award of the renovation contract to North Star
Construction for $289,443. Furthei, the Public Works/ Facilities
Committee and staff recommend the :appropriation of an additional
$44,080-from the General Fund undesi,anated reserve to the Community
Center budget (01.4.149.903) to fu-id the total project costs of
$337,707 as outlined above.
PUBLIC INFORMATION VIDEO & GOVERNMENT CHANNEL
HOFFMAN VIDEO SYSTEMS Wl ALT TWO 217,373.00
FUNDING
VCC FUND 39 100,000.00
COM CTR - GEN FUND 117,373.00
TOTAL FUNDING 217,373.00
SURPLUS(DEFICIT)
o w
COMMUNITY CENTER AIR CONDITIONING AND RENOVATION
NORTH STAR CONSTRUCTION
289,443.00
contingency
14,000.00
ARCHITECT REMAINING CHARGES
25,069.00
ASBESTOS SURVEY
1,995 00
PROJECT MANAGEMENT
7,200.00
337, 707.00
COM CTR - GEN FUND 43,627.00
COM CTR - GANN 150,000.00
PARK IMPROVEMENT FUND 100,000.00
TOTAL FUNDING ?93,627.00
SURPLUS(DEFICIT) (44,080.00)
BID OPENING FOR COMMUNITY CENTER RENOVATION
JULY 8 �,_ 1991
3:00 P.M-.
CONTRACTOR BASE BID DEDUCT -1 DEDUCT.2 BID BOND 3 ADDENDA
Coffman $332,000 $2000 -0- Yes Not Acknowledged
Construction
Holmes $353,200 $3500 -0- Yes Yes
Construction
McCarthy $304,236 $3200 Yes Yes
Construction
North Star $289,443 $3023 372 Yes Yes
Construction