HomeMy WebLinkAboutAGENDA REPORT 1991 0807 CC REG ITEM 08MTO:
FROM:
DATE:
SUBJECT:
BACKGROUND
MOORPARK
799 Moorpark Avenue Moorpark, Calitornia 93021
M E M O R A N D U M
The Honorable City Counci
Lillian E. Kellerman, Cite Clerk X
July 30, 1991
ITEM 8• _M,
(805) 529 -6864
•`.00RPARK, CAUFORNIA
City Council Meeting
of �1
ACTION:
CONSIDER AN ADDITIONAL APPROPRIATION FOR THE MARCH 5,
1991 SPECIAL ELECTION
On November 21, 1990, the Council approved an appropriation of
$15,000 from the General Fund Reser.✓es to fund the March 4, 1991
Special Election. That appropriation was based on the best
estimate Ventura County Elections Di is:ion could provide regarding
the costs for the Special Election..
Attached is a copy of the billing fDr election services received
from Ventura County for the Special Election. The final cost is
$20,573.11 -- exceeding the County': estimate by $5,573.11. With
1,912 ballots cast, the cost per vote for the election is $10.76.
The March 27, 1988 Special Election was the last unconsolidated,
single purpose election with which <:, cost comparison can be made.
The election services charge from t}_ County, for the 1988 Special
Election was $9,156.00.
The major cost difference between tl;e March 1988 Special Election
and the March 1991 Special Election s the addition of a "Clerical
in Direct Support" charge of $9,,58.54 for the 1991 Special
Election. Ms. Schepler, the Assist,,nt Registrar of Voters, said
direct clerical costing is new to tl - -> Elections Division although
other County Divisions have use +a the charge in billing for
services. The $9,158.54 "Cler.ic:a in Direct Support" charge
represents the cost of 456 man hours Spent by the County Elections
Division on the March 5, 1991 Spec_ < Etec -ir)n.
PAUL W LAWRASON JR BERNARDO M PEREZ SCOTT MONT k,, i R ` ROY E TALLEY JR JOHN E WOZNIAK
Mayor Mayor Pro Tem Councilme• nt C.ouncilmember Counciimember
The Honorable City Council
July 30, 1991
Page 2
Attached is a letter from the County Clerk, Richard Dean
apologizing for the "erroneous" cost estimate which the City
received for the Special Election. However, Mr. Dean continues by
saying that the Election Division's most recent billings "reflect
a more accurate accounting of actua costs i-ncurred."
An additional appropriation of $5,6)o.00 i..; necessary in order to
pay the County for election service r)rovided to the City.
STAFF RECOMMENDATION - ROLL CALL. , V'T!
Authorize the appropriation of ar idd it.ional $5,600.00 from the
General Fund Reserves to Election F:pe.rnse Account #01.04.113.649.
Attachments: 1) Letter from Richar( Dean
2) County billing for the March 5, 1991 election
OFFICE OF THE COUNTY
CLERK AND RECORDER:
County Clerk
Clerk, Board of Supervisors
Registrar of Voters
Recorder
(sos) 654 -2781 RICHARD D. DEAN
COUNTY( I.t �� 04 REC(,RDER
TELEPHONE
Ms. Lillian Kellerman, City Clerk
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Dear Lillian:
ELECTIONS DIVISION
BRUCE A. BRADLEY
Assistant Registrar of Voters
Hall of Administration
Lower Plaza
800 South Victoria Avenue
Ventura, CA 93009
July 11 r _._9 g1___ _ -_
DATE
Please accept my apology and that of :he Election office for any problems
that you may have experienced because. of the erroneous cost estimate you
received for the March 5, 1991 election. An error of over $5,000 is a bit
unsettling and I'm sure future estima es wi1L be much more accurate.
As you know, most local government agencies are reviewing their accounting
procedures to insure that they are tieing fully compensated for services
performed. The Election Division i:: nc exception, and our most recent
billings reflect a more accurate accounting of actual costs incurred. The
only missing item is profit. We continue to bill local agencies only for
the actual costs we incur in conducing elections and our billings are
significantly lower than any private, ender.
Our estimate is not a bid for servic( -s as such, but rather a forecast of
costs we may incur in conducting yot.r election. I have instructed the
Election Division to try to more car(fully calculate expenses and inform
all agencies of any unexpected cost.:. is they occur.
Again, let me apologize for our est.i;iat_ing error. I hope this incident
will not jeopardize the cordial and m_,tually, beneficial relationship that
we have enjoyed with the City of Moorpark F,ver since we conducted your
incorporation election in 1983.
Cordially,
�j
Richard D. Dean
County Clerk and Recorder
/jm
"REGISTER TO V01 'HEN VOTE'
RECEIVED --
J U L 1 5 1991
City of Moorpark
RICHARD D DEAN
COUNTY :LEA -,,,-ND RE ORDER
Col )F - Ni(-,k',
STATE �_ �Al. FORN k
300
April 03, 19 9l
TO:
Lillian Kellerman City lerk In re:
Y Special Municipal Election
City of Moorpark March 5, 1991
P.O. Box 701
Moorpark, CA 93021
Make checks payable to: Richard D. Dean, County Clerk
Attention: Elections Division
Election Officers
Polling Place Rental
Polling Place Delivery and Pickip
Clerical in Direct Support
Sample Ballot Booklets
Official, Absentee and Test Bal. ot:s
Postage
Data Processing
Printing of Rosters
Legal Publications
Graphics and Miscellaneous CI)ar(_,es
Total:
Pavment received
ED -305B (Rev 9/83)'
226 1 16
$20,5731 11
RICHARD D. DEAN, Countv Clerk
6EPUTVCOUNTVCLERK
2,093
00
300
00
636
75
9,158
54
3,182
44
1,597
57
1,910
71
1,307
87
70
07
90
00
226 1 16
$20,5731 11
RICHARD D. DEAN, Countv Clerk
6EPUTVCOUNTVCLERK