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HomeMy WebLinkAboutAGENDA REPORT 1991 0918 CC REG ITEM 08I . ITEM e. O►a C't AK A MOORPARK oVW 0 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 E MEMORANDUM .�ORPARK. CALIFORNIA City Cou it Meeting TO: THE HONORABLE CITY COUNCIL of Y 199L ALI FROM: RICHARD HARE, DEPUTY CITY MANAG ACTION: „ex". DATE: September 12, 1991 SUBJECT: CONSIDER FOLLOW UP REPORT ON INDEPENDENCE DAY CELEBRATION • The Chamber of Commerce held the Independence Day celebration on July 3rd at the lower athletic fields of the old high school. The event "Concert in the Sky" included fireworks, food booths, game booths, and entertainment. The attached report from the police department discusses some of the problems associated with the event and recommends some changes to be considered if the event is planned again for next year. Law Enforcement Costs The City Council authorized the expenditure of $2 , 000 toward law enforcement costs associated with this event. The attached memorandum from the police department details the police costs incurred. The bill from the police department for these services was $3 , 143 . 40. The Chamber of Commerce is therefore responsible for $1, 143 .40 of these charges. The finance department will invoice the Chamber for this amount. Recommendation Receive and file the report. Attachment: Police Invoice & Detail Police Follow-up Report PAUL W LAWRASON JR. BERNARDO M PEREZ SCOTT MONTGOMERY ROY E TALLEY JR. JOHN E. WOZNIAK Mayor Mayor Pro Tern Councilmernber Councilmember CouncilmembeI • .RUG 15 '91 14:e3 VTR CO SHERRIFF'S P.2 f MOORPARK 6P 4 l 799 Moorpark Avenue Moorpark, California 93021 (805) 529.6864 TO: THE HONORABLE CI' 4 ,1' 4 L FROM: RICHARD RODRIGUEZ, EUTENANT DATE: JULY 18, 1991' SUBJECT: POLICE DEPARTMENT'S "CONCERT IN THE SKY" POST-ACTION REPORT BACKGROUND During June 1990, the Honorable City Council received a request from the Moorpark Chamber of Commerce for the city to assist in covering costs incurred to stage the annual fireworks show. Staff reported that policing costs would be approximately $4,000.00 and that this amount had been submitted for approval in the FY 1991-92 budget. After discussion the Council authorized the expenditure of $2,000.00 for providing police services to the event. Subsequently the Honorable City Council authorized within the current fiscal year's budget an appropriation of $4, 000. 00 of Special Event overtime for policing the city's annual July 3rd fireworks event. This appropriation was placed within the city's Administrative Services Department under the line-item Community Promotion (117. 631) . DISCUSSION The Moorpark Chamber of Commerce's "Concert In The Sky" fireworks show occurred on July 3, 1991 on the lower athletic field at Moorpark Community High School. The event occurred with only minor disruptions. Activities included stage entertainment, childrens activities and concessions booths. The evening ended with the traditional fireworks display. The entire event ran behind schedule primarily because of the stage entertainment. The fireworks , originally scheduled for 9. 00pm did not commence until approximately 10:00pm. Part of this time delay was caused by last minute Fire Department requests. Deputies remained on duty until the conclusion of all festivities, approximately 11: 15pm. PARKING/TRANSPORTATION All parking related matters were the responsibility of the Chamber 's Committee. Gisler Field was the designated parking area for the event. Ingress was off Park Lane, egress was PAUL W. L/.Wf41SfN+ ,1H. OE RNARDO M. PERE' SCOTT MONTG06.4 kY FON, E TALLEY.lA- jC)141.1 E. 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During the post-event Committee meeting the Fire Marshall stated that overall security had been inadequate because pedestrians outside the event site had been allowed to view the fireworks within the fallout area along the, railroad tracks. Staff feels that the Fire Department's concerns could have been addressed had they participated in the planning meetings, conducted an adequate site inspection prior to the event and communicated their concerns to the Committee. Staff has since addressed this issue with fire administration. SECURITY The Sheriff's Mobile Command Post (MCP) arrived on site at approximately 1: 00 pm. and was located adjacent to concessionaires, on the north side of the track. Deputies were assigned both inside the site as well as outside perimeter areas. Only a few minor incidents required formal police action. Two individuals were cited for possession of fireworks and released. Another individual that appeared to be under the influence of alcohol was escorted off the event sight after he attempted to create a disturbance. Although significant numbers of local youths attended the event, they were generally well behaved and staff was not required to take any formal action. The Committee was unable to provide the 20 security volunteers requested as the result of some no-shows. The security volunteers present appeared to handle their assignments therefore no significant problems were caused by their staff shortage. POLICE COSTS Unlike the two previous years of this event, this years festivities required a satellite parking location and shuttle buses for transportation to the event. Police staffing however remained consistent with prior years. Police costs were controlled by flexing work hours where appropriate and through the use of Sheriff 's Reserves, Cadets and Explorers. Staffing costs for the two Deputy Sheriff Explorer Advisors and Deputy staffing the Mobile Command Post were not charged to the event. • RUG 15 '91 14 06 VTR CO SHERRIFE'S .5 Page 4 CONCERT IN THE SKY - POST ACTION REPORT Total police overtime staffing costs were $3 , 143 .40. In addition, the Chamber has agreed to make a direct donation OF $200. 00 to the Sheriff's Explorer Post for their assistance. The city 's overtime police staffing costs for the event were as follows: HOURS RATE COST Deputy 57. 00 $30. 34 $1, 729.38 Senior Deputy 20.75 33 .92 703 .84 Sergeant 8.50 42 .08 357 .68 Sheriff 's Reserve 23.50 15. 00 352.50 TOTAL POLICE OVERTIME COSTS $3, 143 .40 Chargeable to Account #117. 631 COUNCIL AUTHORIZED EXPENDITURE 2, 000.00 EXCESS EXPENDITURE $1,143 .40 As stated. previously in staff report, Council approved a $4 , 000. 00 appropriation in Account #117. 631 for policing this event. At this time the appropriate action would be to direct staff to invoice the Chamber of Commerce for police services, $1, 143 .40, in excess of the Council 's original expenditure authorization. RECOMMENDATION Direct staff as deemed appropriate. postsky JO Minutes of the City Council Moorpark, California Page 5 September 18 , 1991 F. Consider Recycling Program Status Report. Staff Recommendation: Receive and file the report. G. Consider Construction of a Sidewalk on the West Side of Spring Road from Roberts Street to a Point South of Railroad Crossing. Staff Recommendation: Approve project and authorize City Manager to execute contract change order. I. Consider Follow-Up Report on Independence Day Celebration. Staff Recommendation: Receive and file the report. J. Consider Report on Final Conditions for Country Days Events. Staff Recommendation: Receive and file the report. K. Consider City Manager Approved Contracts (CDBG) . 1) Senior Nutrition 2) Adult Literacy Program 3) Legal Services Staff Recommendation: Receive and file the report. L. Consider City Manager Approved Contract - Copy Machine Service. Staff Recommendation: Receive and file the report. M. Consider City Manager Approved Contract - Super Seal and Stripe. Staff Recommendation: Receive and file the report. N. Consider Mission Statement, Goals and Objectives. Staff Recommendation: Receive and file the report. 0. Consider Rescinding Prior Action to Release $25, 000 Cash Bond (Mundee) . Staff Recommendation: Rescind action taken on July 17 , 1991 to refund cash bond. P. Consider McDonald 's Restaurant - Concurrent Processing of a General Plan Amendment, Zone Change, Parcel Map and Commercial Planned Development - Request for Consultant Assistance. Staff Recommendation: That the City Council authorize the Director of Community Development to obtain consultant assistance and return to the Council with any proposed contracts for approval .