HomeMy WebLinkAboutAGENDA REPORT 1991 0918 CC REG ITEM 08N io , 13
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£° MOORPARK
o.v '� 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
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City Council Meeting
of � 1991
ACTION:
MEMORANDUM
By4eZd/&y,Aakt,,___,
TO: The Honorable City Council
FROM: Lillian E. Kellerman, City Clerk
DATE: September 11, 1991
SUBJECT: MISSION STATEMENT, GOALS, AND OBJECTIVES
BACKGROUND
Discussion of the "Objectives" in the document "Mission Statement,
Goals, and Objectives" was deferred during the budget process. The
Council reviewed this document at the August 14, 1991 Adjourned
City Council meeting, the minutes of which are included in the
agenda packet for the September 18th.
The attached revised document is being provided with the amendments
determined by the Council at the August 14 , 1991 meeting. An
unlined copy with hi-lighting removed will be provided to the
Council after the meeting.
STAFF RECOMMENDATION
Receive and file the report.
PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY91/92
City Manager
Management
Oversee and coordinate activities of all City departments
consistent with City Council approved policies and priorities;
provide courteous and responsive public service.
1. Conduct monthly in-house management staff development
meetings.
2. Prepare timely, informative news releases about City
activities on a weekly basis.
3 . Work with Urty State and Federal lcgiolatoro ss
to ensure that Moorpark's legislative interests and
concerns are addressed.
heads and the: ; sistant. to the Citi !tam e
Redevelopment and Economic Development
Provide necessary staff support that facilitates the revitalization
of the redevelopment project area, expands the tax base, increases
revenues and encourages greater diversity of businesses and
services.
1. Assist in the resolution of pending legal actions and
negotiation of tax share agreements.
Special Proiects
Provide responsive staff support for special projects.
1. Assist with the establishment of paramedic service in the
City.
2 . Provide staff support in the development of at-risk youth
programs.
3 . Assist with resolving lawsuits and planning and bidding
processes for Tierra Rejada Road widening.
4 . Assist in the development of a downtown park.
Mission Statement, Goals, Objectives
FY91/92
Page 2
5. Assist in the relocation of the Post Office to the High
Street area.
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Emergency Preparedness
Ensure that City properly anticipates and is prepared to respond to
natural and manmade disasters.
1. Identify and purchase basic supplies to assist staff in
responding to emergencies.
2 . Train staff in emergency plan' s contents.
3 . Develop a program to regularly inform the public about
the need to adequately prepare themselves for
emergencies.
4. Resubmit emergency plan in time for State adoption by
December 31, 1991.
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Public Transit
Provide a safe, efficient alternative to single-passenger
automobile travel in Moorpark.
1. Evaluate route and service level to determine if local
transit needs are being met.
2 . Pursue a marketing program to increase ridership.
3. Continue to work with other transportation agencies to
bring commuter rail to Moorpark.
Solid Waste
Ensure that solid waste is disposed of in accordance with the
adopted State hierarchy of "reducing, reusing, recycling, and
landfilling. "
Mission Statement, Goals, Objectives
FY91/92
Page 3
1. Manage preparation of City's Source Reduction and
Recycling Element and Household Hazardous Waste Element
and submit Elements to State by established deadline.
2 . Work with refuse haulers to implement recycling at all
multi-family locations.
3 . Work with refuse haulers to implement recycling at all
commercial and industrial locations.
4 . Organize and implement two community-wide clean-up days,
with an emphasis on recycling and diversion of waste.
5. Organize and implement a Christmas tree recycling
program.
6. Issue permits for temporary bin and drop box services.
7. Review markets for recyclables to determine if changes to
the City's recycling programs are justified.
8. To encourage participation, regularly publicize curbside
recycling program.
9. Identify a funding source and determine feasibility of
providing at least one household hazardous waste
collection event by June 30, 1992.
10. Develop and implement a pilot program that encourages the
reduction and reuse of green waste.
City Attorney
Provide sound and timely legal advice to the City Council and staff
which encourages solutions and discourages litigation.
1. Assist with preparation of ordinances and draft documents
for Community Development special projects including
General Plan Update and subdivision ordinance.
2 . Assist in resolving City aRedevelopment Agency
lawsuits.
3 . Develop an ordinance to address overcrowding in
residential units.
City Clerk
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
Mission Statement, Goals, Objectives
FY91/92
Page 4
Records Management
Provide responsive service and support to City Council, staff, and
public through efficient recording, storage, and retrieval of City
records.
1. Complete City Council meeting minutes no later than four
weeks after meeting date.
2 . Index current legislative history.
3 . Index legislative history prior to 1989 no later than
June 30, 1992 .
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4. Implement Anal::. z:e<::<feasibil :' :>:>OO lease:1 urcha e::::pt ons
fot an optical disk systeri "for storage" and" retrieval of
information.
..........................
5. Implement an off-sitestorage program for vital records.
6. Continue codification of City ordinances on a quarterly
basis.
7 . Develop and implement an on-line system for agendas and
other information.
8. Work with contract City Engineer and Building Official to
achieve cross-reference of files.
9. Institute formal records management program including
formal records retention scheduling and destruction.
10. Develop and disseminate s sl < < <€>fir°"; ri § written
procedures t-e ti*. all departments.
11. Create data base for developer performance guarantees.
Elections and Required Filings
Ensure timely compliance with the Political Reform Act and
Elections Code.
Administrative Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Purchase and install emergency generator for City
Hall/Community Center.
2 . Coordinate Community Center improvements.
Mission Statement, Goals, Objectives
FY91/92
Page 5
3 . Coordinate architectural services contract for design of
City Hall expansion.
4 . Administer law enforcement services contract.
Budget, Accounting and Finance
Plan and account for City revenues and expenditures and invest
funds safely while maximizing yields in accordance with priorities
established by the City Council.
1. Coordinate the FY92/93 budget preparation process with
submittal of City Manager' s recommended budget to City
Council no later than June 9, 1992 .
2 . Complete the annual financial report and single audit
report for FY90/91 no later than December 1, 1991.
3 . Complete monthly financial reports on the City's
. . .... ....................
financial condition by the 10th day fourth week of the
next month.
4 . Prepare and submit required State Controller's Report of
Financial Transactions and Gas Tax Report to State no
later than September 30, 1991 .
5. Invest public funds in a manner that maximizes yield and
preserves the safety and liquidity of the funds while
meeting the return objective cztabliohed for the City.
with the s te. `..og..p7 incipal::as the fo e $t o1 e. ti `.e
the . nvestm n'k' `program and a'ilowing u en li i d'
to meet
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6. Complete monthly investment reports describing the
investment activity and the returns obtained by the City
by the 30th day of the next month.
Data Processing
Improve workload efficiency by planning, acquiring, and maintaining
hardware and software systems and training personnel in their use.
1. Prepare a five-year strategic plan for the data
processing system which includes hardware, software, and
training requirements of any new system.
2 . Acquire personal computer work stations for all
managerial, supervisory, and administrative personnel.
Mission Statement, Goals, Objectives
FY91/92
Page 6
3 . Install standardized word processing, spreadsheet,
calendar, and database software programs for all
personnel.
4. Develop specialized desktop publishing work stations and
train personnel in the specialty applications.
5. Provide all users with training to the intermediate
levels for assigned software.
6. Provide all management personnel and administrative
secretaries with networks to the financial management
system.
Risk Management
Minimize losses caused by unforeseen occurrences in all phases of
city operations.
.................................
1. Prepare Implement an employee injury preventionmanual
program.
2 . Develop standardized language which transfers risk or
liability to other parties and away from the City.
3 . Develop procedures<< in<»>>conjunction with the SCJPIA
programs which assist in meeting operational objectives
of the divioion each department while transferring risk
w exxeve ><possible.
4 . Conduct an annual survey to identify and mitigate
potentially hazardous conditions.
5. Evaluate options for self-insurance or commercial
insurance coverage.
Personnel
Provide a recruitment and selection process which fairly evaluates
abilities of applicants consistent with the Equal Employment
Opportunity Act; oversee staff development and training to maximize
employee potential; and manage benefit program to facilitate
employee use while minimizing cost.
1. Revise personnel rules to address to reflect actual
operating conditions and approved MOA with employee
group.
2 . Evaluate comparability with neighboring cities of salary
scales and benefit programs.
Mission Statement, Goals, Objectives
FY91/92
Page 7
Purchasing
Ensure that all expenditures conform to established purchasing
procedures.
1. Revise purchasing ordinance and develop purchasing
manual.
Cable Television
Provide a variety of quality programming on the City's public
access channel.
1. Prepare operational plan for cable television no later
than October 1, 1991.
2 . Complete installation of cable television equipment in
Apricot Room no later than January 1, 1992 .
3 . Prepare for live broadcast of City Council, Parks and
Recreation Commission and Planning Commission meetings by
January 1, 1992 .
Community Development Block Grant (CDBG)
Administer the application and allocation processes of the CDBG
program consistent with the program's objectives of assisting low
and moderate income persons.
1. Complete City's participation in Boys and Girls Club
agreement by July 10, 1991.
2 . Complete street improvements in the Virginia Colony area
and on Charles Street.
3 . Provide financial assistance to select social service
agencies.
Public Safety
Administration
Provide coordination and the leadership necessary to introduce new
programs, enhance existing services, public support, and respond
courteously to the public.
1. Create computerized traffic collision/enforcement data
base.
2 . Identify new revenue sources to support police
activities.
3 . Develop an alarm ordinance.
Mission Statement, Goals, Objectives
FY91/92
Page 8
4 . Conduct annual community awareness presentations.
5. Update traffic bail schedule.
6. Acquire computer equipment for police staff.
Community Services Officer
Provide public education and crime prevention programs to general
public, students, and businesses.
1. Establish citywide Neighborhood Watch Council.
2 . Establish Block Parent Program.
3 . Enhance interaction with local youth through youth
service providers.
4 . Attend Environmental design/Planning Course to review
proposed development projects for impacts on the
Department and public safety.
5. Meet semi-annually with each active Neighborhood Watch
group and create at least six additional Neighborhood
Watch groups.
6. Provide drug awareness education at middle and high
schools.
7. Provide public information about the danger of drinking
and driving.
8. Adapt DARE program to two school locations.
9. Coordinate Moorpark's introduction of the Crime Stoppers
Program.
Patrol Services
Provide a safe environment, timely response to calls for service,
visible presence and proactive approach to identified problems, and
1. Improve officer involvement with citizens within
individual beat areas.
2 . Reduce response times to calls for service.
3 . Proactively rc3pond to address local youth gang problems.
4 . Develop and maintain familiarity with gang "culture" and
local membership.
Mission Statement, Goals, Objectives
FY91/92
Page 9
Investigation
Promptly investigate all crimes and apprehend criminal suspects.
1. Close no fewer than 60 percent of criminal
investigations.
2 . Maintain patrol/detective team concept through the
sharing of criminal investigation information.
3. Initiate criminal investigation follow-up within 24 hours
of receiving citizen report of crime.
Traffic Enforcement
Encourage vehicle code compliance and provide a visible presence on
City streets and State highways.
1. Train two additional officers in commercial vehicle
enforcement and Commit an u:000.e of eight: # .)` ::rioi rs:: :r
*e'eXos this *Gt00y.
2 . Recertify all officers in radar traffic enforcement.
3 . Ensure that no less than sixty percent of shift is
expended in available patrol time.
4 . Introduce a train safety program for school-aged
children.
Community Development
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Implement an automated financial accounting system to
track entitlement projects ' billing.
2 . Create a cross reference/index of approved and denied
entitlement projects.
3 . Establish a procedures manual gotg06440gwitaiwoit
.ct1v .t1e5 ari de ►art:me�ta . s ata a a1. ;:`poa :o s to
assist existing and future staff iri their work.
Mission Statement, Goals, Objectives
FY91/92
Page 10
Current Planning
Ensure that entitlement requests are consistent with the General
Plan's goals and policies; mitigate all impacts; and are processed
within prescribed time limits.
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2. Complete an update of all City base maps.
..............................
3 . Create standard development project conditions fore
type °f>>>e le ter >
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information .
and application materials for all tYPes of construction
and development entitlements with a report to the City
council.
..............................
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5. Update the subdivision ordinance.
6. Prepare an adult business ordinance.
7. Revise the zoning code after the General Plan Update is
completed.
8 . Implement updated General Plan Environmental Impact
Report (EIR) mitigation measures.
9. Create landscape design standards for development
projects.
10. Complete Los Angeles Avenue streetscape design.
Advance Planning
Monitor the General Plan for consistency with State law; monitor
projects, plans, environmental documents, and activities of other
agencies for potential impacts to Moorpark.
..............................
1. Sct ConClUde City Council public hearing on the update to
the Land Use and Circulation Elements of the General Plan
by Octobcr 16, 1991 Februa 29$ 1992.;
2 . Update City's procedures for implementation of the
California Environmental Quality Act (CEQA) and the State
CEQA guidelines.
3 . Create a design manual for the downtown area.
4. Create a hillside development ordinance.
Mission Statement, Goals, Objectives
FY91/92
Page 11
5. Create a noise ordinance.
..............................
6. Sct 044010# City Council public hearing on the Sphere of
InfluenceInfliieii&e-Study by October 16, 1991. esbruar> < 3>::::`:_:292.'
7. Upon adoption of updated Land Use and Circulation
Elements develop work plan to address necessary changes
to other elements of the General Plan.
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(moved from
•
administration)
General >.' <;';"',,..',;>.'<.':";.,>, '<><:::;.;<::;. ;<: :
(moved
from Current Planning)
Code Enforcement
Encourage timely compliance with the municipal code.
1. Develop procedures for code enforcement activities
pertaining to use of radio, issuing a citation, use of
City vehicles, taking a complaint, and other related
matters.
2. In conjunction with City Attorney develop ordinance to
address overcrowding in residential units.
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Housing
Provide safe and varied housing stock to accommodate all economic
and social groups, with an emphasis on affordable housing.
1. Within six months after adoption of the General Plan
Update, develop an ordinance regulating the provision of
density bonuses to developers of qualifying affordable
housing projects consistent with State law.
2. Work with developers of approved projects with low, lower
..................
and moderate housing units to ensure timely Y# + t5 e
occupancy e€ low, lower and moderate units r
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Building and Safety
Ensure that development conforms to adopted building codes and
standards.
1. Develop and implement permanent storage of construction
plans and related records.
Mission Statement, Goals, Objectives
FY91/92
Page 12
2 . Develop a plan to integrate Building and Safety
operations with City Engineer to improve operational
efficiency.
3 . Evaluate moving Building and Safety Office to City Hall
complex.
Community Services
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Assume responsibility for landscaping portion of AD84-2 .
2 . After adoption of General Plan Update revise park
dedication ordinance.
3 . Maintain "Citizens' Request for Service"
and uftergency Notif .cation F listings.
4 . After adoption of General Plan Update review Open space
Conservation and Recreation (OSCAR) element.
Recreation
Enhance and expand quality, recreational opportunities for all
Moorpark residents, and effectively coordinate recreational
activities with other organizations.
1. Assist with developing recreational programs for at-risk
youth.
2. Assist Senior Citizens in developing programs and
activities.
3 . Expand youth programs to include preschool activities.
4 . Work with community teen support groups to provide
programming and/or evaluate feasibility of establishing
a teen center.
5. Provide activities for physically challenged persons.
Mission Statement, Goals, Objectives
FY91/92
Page 13
Parks
Provide well-maintained, safe general purpose parks in all areas of
the City and construct budgeted improvements in a timely manner.
1. Upgrade existing parks facilities to enhance use by
completing budgeted improvements by June 30, 1992 .
2 . Revise landscape maintenance contract to reflect changing
needs with regard to water use and waste generation.
3 . Acquire land and open a park in Virginia Colony.
4. Complete acquisition and begin developing Casey Road site
for a downtown neighborhood park.
5. Open South Meadows Park to public no later than March 1,
1992 .
6. Assess feasibility of performing selected maintenance in-
house.
7. Coordinate and complete architectural design of multi-
functional Community Center.
8. Complete Capital Improvement Program Rep r for Parks no
later than June 30, 1992 .
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Facilities
Efficiently maintain Community Center, City Hall, and other
facilities in a clean and safe condition.
1. Install new air-conditioning, lights, and ceiling in the
Community Center.
2 . Improve illumination of Community Center parking lot.
3 . Complete Civic Center Master Plan.
Mission Statement, Goals, Objectives
FY91/92
Page 14
Public Works
Administration
Effectively organize, coordinate, and manage departmental
activities and provide courteous and responsive public service.
1. Continue aggressive graffiti abatement program.
2 . Hire and orient a full-time Administrative Secretary.
3 . Determine site and complete plans for Public Works yard.
4 . Develop data bases for street signs, pavement markings,
rights-of-way improvements and various Public Works
functions to track and schedule maintenance.
5. Develop and implement Underground Service Alert response
capability.
6. Compile a storm drain maintenance atlas.
7 . Develop handouts for the public on encroachment permits
and tree removal.
8. Assume primary responsibility for contract City Engineer.
9. Coordinate revisions of Los Angeles Area of Contribution
(AOC) and Gabbert and Casey Roads Areas of Contribution
upon adoption of General Plan Update.
1O . Work to improve.;relationships with anc project: process, r g
by Cal< Trans.;
11. Conduct study on street ' ight glare reduct on d;:report
tt City' Council by April l5 1992.
Capital Projects
Coordinate the economical design and construction of budgeted
capital improvements in a timely manner.
1. Develop a seven-year capital improvement program as
required by the Congestion Management Plan.
2 . Administer the design and construction of the `-lowing
budgeted capital improvement projects to be completed by
June 3b;-1992 .
Mission Statement, Goals, Objectives
FY91/92
Page 15
3 . Locate, establish and implement one or more underground
utility districts utilizing Rule 20A funds.
Complete plans dor Arroyr mi. Pedestrian 1ridde
.;:
Streets Maintenance
Ensure proper and timely maintenance of streets and installation of
traffic control devices and pavement markings for safe and adequate
traffic flow.
1. Review existing maintenance practices and determine if
any changes are required.
2 . Assess feasibility for City to assume responsibility for
application/installation of street markings and legends.
3 . Develop an annual storm drain maintenance program.
4. Develop a schedule to restripe streets and reapply
pavement markings.
5. Develop a Pavement Maintenance Program to improve
maintenance of City streets.
Fleet Maintenance
Ensure that well-maintained, fuel-efficient vehicles are available
as needed for City purposes.
1. Develop program for routine maintenance.
2 . Ensure that City vehicles adhere to State smog check
program requirements.
Crossing Guards
Provide a safe crossing at designated intersections for children
walking to and from school.
1. Implement annual training program.
2 . Update Training/Instructors manual.
3 . Establish performance evaluation program.
Mission Statement, Goals, Objectives
FY91/92
Page 16
City Engineer
Develop civil and traffic engineering conditions for proposed
developments; provide timely plan checking, inspection, and traffic
engineering services; ensure appropriate design standards for
capital improvement projects; and provide courteous and responsive
public service.
1. Develop policies for the issuance and administration of
annual permits to utilities and special purpose
districts.
2 . Assist Public Works Department in the development of a
Pavement Maintenance Program.
3 . Assist Public Works Department in the development of
computerized inventories to manage street maintenance.
4 . Determine the feasibility of developing engineering
standards.
5. Create standard engineering conditions for proposed
developments for each tYPe> of entitlement-
6.
n .tleJc a ii .6. Provide engineering support of the Sphere of Influence
study.
7 . After adoption of General Plan Update assist with Areas
of Contribution updates.
8. After adoption of General Plan Update develop citywide
traffic mitigation fee program.
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