HomeMy WebLinkAboutAGENDA REPORT 1991 1002 CC REG ITEM 08I y '
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M E M O R A N D U M ACTION: p�
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr. , Management Analyst -
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DATE: September 24, 1991
SUBJECT: Consider Approval of Agreement Establishing City
Community Development Block Grant, (°CDBG°) , Sponsorship
of the Food Share, Inc. , warehouse Acquisition
The following report will present for the Council's consideration,
an agreement drafted for the purpose of executing the City's $2 ,000
CDBG contribution to Food Share, Inc. , ("agency") . This agreement
is presented in Attachment "A. "
Discussion
Food Share has successfully completed its fund raising campaign to
buy the warehouse facility that they currently lease in the City of
San Buenaventura. The agency plans to open escrow on the property
in October or November, and the City must act now to complete an
agreement in time to meet the agency's need. When escrow closes,
Food Share, Inc. will no longer have to pay rent at this site.
On April 3, 1991, the Council appropriated $2,000 of the annual
CDBG allocation to be combined with a prior City appropriation of
$5,000, (for a total contribution of $7,000) , from the 1990/91 CDBG
program year. The $5,000 grant was eligible for joint powers
administration by the County of Ventura and a Joint Powers
Agreement has been executed by the City for this purpose. As a
result of this arrangement, the County has broadened the scope of
the environmental clearance for the project to include the 1991/92
City grant, but because the County did not fund the proposal
request this year, the City must enter into an exclusive agreement
in order to grant the agency the balance of the funds appropriated
by the Council. This is why assistance to Food Share is listed
twice in the City's budget; once as a "Contract Service, " (18-131-
642, $5,000) and again as "Buildings," (18-131-902 , $2 ,000) .
The contract presented by staff is a combination of three existing
City agreements; Boys and Girls Club Site Acquisition, the Model
Public Service Agreement for CDBG programs, and the County's
1990/91 Agreement for the execution of the joint powers
arrangement. The basis for the contract is the model public
service agreement which has been (or will be) executed for all City
CDBG public services performed by a third party. From the County's
PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
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agreement with Food Share, Inc. , (which totals a $24,500
contribution from the cities of Moorpark, Ojai and Camarillo) , the
term has been copied which ends June 30, 1992. From the City's
Boys and Girls Club Acquisition agreement, staff has included the
following: a provision to insure that the regulations pertaining to
the procurement of real property are adhered to, (Section 4.02,
Uniform Relocation and Real Property Assistance Policies Act of
1970) ; a property insurance provision, (Section 7.02) , and; deleted
the possibility of the agency to purchase equipment, (Section
7.06) .
The draft agreement will be sent to Food Share, Inc. , for their
first review and comment prior to the October 2 , 1991 , Council
meeting. Representatives from the agency have stated that the
City's second contribution of $2 ,000 can be used by Food Share
Inc. , on a reimbursement basis, but it is staff's understanding
that no reimbursements can be made unless this agreement is in
place prior to the funds being spent, (because this would
constitute a retroactive reimbursement request) .
Staff is presenting the agreement to the Council to be approved in
concept, subject to minor changes that may be deemed necessary upon
further review by Food Share, Inc. , and agreed to by the City
Manager and the City Attorney.
Recommendation
That the City Council:
1) Approve the agreement presented in Attachment "A" for the
purpose of granting Food Share Inc. , $2,000 of the 1991/92
CDBG program year appropriation to purchase a warehouse for
their services subject to final language approved by the City
Manager and City Attorney; and,
2) Authorize the City Manager to execute this agreement on
behalf of the City Council.
Attachment "A" - Draft Agreement