HomeMy WebLinkAboutAGENDA REPORT 2013 0116 CCSA REG ITEM 10C ITEM 10.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
Prepared by: Ashraf Rostom, Public Works Superintendent/ Inspector
DATE: January 4, 2013 (CC Meeting of 01/16/13)
SUBJECT: Consider Notice of Completion for the 2012 Sidewalk Reconstruction
Project (Project 8001) and Authorization for Release of Project Bonds
in Accordance with Contract Provisions
BACKGROUND
On September 19, 2012, the City Council approved the award of a contract for the
construction of the 2012 Sidewalk Reconstruction Project to Toro Enterprises, Inc. The
Notice to Proceed for construction was effective on November 14, 2012, with a contract
completion date of January 7, 2013. The project was completed ahead of schedule.
The scope of work for this project included replacement of damaged sections of sidewalk
to remove tripping hazards as well as the replacement of damaged sections of curb and
gutter at various locations throughout the City. This project also included the
replacement of sidewalk and curb on Poindexter Avenue in front of Chaparral Middle
School. These locations were damaged by the roots of trees that were removed prior to
the sidewalk reconstruction project. New concrete in the parkway was added leaving
spaces for approximately twenty-four new trees to be planted by the Parks, Recreation
and Community Services Department.
The work on Poindexter Avenue was completed during the school Thanksgiving break
which avoided inconveniences to the normally heavy vehicle and pedestrian traffic
during student drop-off and pick-up times. Prior to the City receiving bids for
construction, the project originally included the replacement of the middle driveway
approach to the main school parking lot, the cost of which would have been reimbursed
to the City by the Moorpark Unified School District (MUSD). MUSD decided not to have
the driveway replaced based on the construction bid to replace this driveway.
S:\Public Works\Everyone\Reports\Staff Reports\2013\January\01-16-13(Toro NOC 2012 Sidewalk Reconstruction Project 8001).doc 98
Honorable City Council
January 16, 2013
Page 2
The project design, contract administration and construction inspection was performed by
City staff, which along with competitive bids, resulted in the project being completed
under budget and ahead of the project schedule.
DISCUSSION
One contract change order was approved for the project to replace an additional 1,152
square feet of damaged sidewalks at a unit cost of $9.90 per square foot, an increase of
$2.00 per square foot above the original $7.90 per square foot bid price. The increase in
price was due to the sidewalk locations being added after the contractor had completed
the original sidewalk replacements and had moved the construction operations out of the
vicinity of the additional locations. The total increase in cost for the additional locations
was $2,304.00, but the original contract amount was not increased since other locations
of replacement work were not performed such as the school driveway on Poindexter
Avenue.
Final inspection has been completed and the work has been found to be acceptable. At
this time it would be appropriate for the City Council to accept Project 8001 as complete
so that the City Clerk may record the Notice of Completion (attached). If no Stop Notices
are received from subcontractors or suppliers, the five percent retention will be released
thirty-five (35) days after the date of the recordation of that notice. Additionally, the City
Clerk's Office will be authorized to release Project 8001's bonds in accordance with the
contract provisions:
• Faithful Performance Bond No. 105773794 and Material Suppliers and Laborer
Bond No. 105773794 shall be released one year after the date of recordation of the
Notice of Completion.
FISCAL IMPACT
Total Project Cost and Funding Source: The total project cost is summarized below.
Description Budget ($) Total Cost($)
Design - City Staff $ - $ -
Construction - Fund 2603 TDA Article 8A $ 125,000.00 $ 124,539.15
Inspection - City Staff $ - $ -
Project Total $ 125,000.00 $ 124,539.15
Amount Under Budget $ 460.85
SAPublic Works\Everyone\Reports\Staff Reports\2013\January\01-16-13(Toro NOC 2012 Sidewalk Reconstruction Project 8001).doc 99
Honorable City Council
January 16, 2013
Page 3
STAFF RECOMMENDATION
Authorize the City Clerk to file the Notice of Completion for the project, and authorize the
release of the project bonds as outlined above.
Attachment: Notice of Completion (Toro Enterprises, Inc.)
S:\Public Works\Everyone\Reports\Staff Reports\2013\January\01-16-13(Toro NOC 2012 Sidewalk Reconstruction Project 8001).doc 100
(
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
(NAME City of Moorpark i
STREET
ADDRESS 799 Moorpark Avenue
CITY Moorpark, CA 93021
STATE
`ZIP Attn: City Clerk
No Fee Required(Govt Code Sec 6103&27383)
SPACE ABOVE THIS LINE FOR RECORDER'S USE _
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Moorpark
3. The full address of the owner is 799 Moorpark Avenue Moorpark CA 93021
4. The nature of the interest or estate of the owner is:In fee.
Purchaser under contract of purchase
(if other then Fee,strike'In fee'and insen,for exarnple.'purchaser urder contract of purchase;or'Leased)
5. The full names and full addresses of all persons, if any,who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on Janua[y 16, 2013 The work done was:
repair of damaged sidewalks curb&gutters throughout City.
8. The names of the contractor,if any, for such work of improvement was _Toro Enterprises. Inc.
November 14 2012
(If no contractor for work of improvement as s whole,insert'None') (Date of Contract)
9. The property on which said work of improvement was completed is in the City of Moorpark
County of Ventura State of CA , and is described as follows:
10. The street address of said property is none
IM no street address has Men oftieiasy assigned,insert'nons'.)
Dated
(Signature of Owner or corporate officer of Owner named in paragraph 2,or his spent)
Steven Kueny,City Manager,City of Moorpark
VERIFICATION
I,the undersigned, say:I am the C Manager the declarant of the foregoing Notice of Completion;
gent of, agor snow of, weer
OT_etc.l
I have read said Notice of Completion and know the contents thereof;the same is true to my own knowledge.I declare under penalty of
perjury that the foregoing is true and correct.
Executed on 2013 at Moorpark California
(personal signature of the individual who is swearing that the contents of the Notice of Completion are true)
Steven Kueny.City Manaaer.City of Moorpark
Before you use this form,fill in al Wanks,and make whatever chanpas are
approprialle and neoessaiy to your particular transaction.Consult a lawyer
WOLCOTTS FORM 1 114-(Price class 3B) d you doubt the form's fitness for your purpose and use.WoWts makes
NOTICE OF COMPLETION-Rev.7-99 no representation or warranty,express Or implied,with respect to the
•1999 WOLCOTTS FORMS,INC. merchantability or fitness of thia form for an intended use or purpose. 7 P77715"31911111411 5
101