HomeMy WebLinkAboutAGENDA REPORT 2013 0206 CCSA REG ITEM 10G ITEM 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT -
TO: The Honorable City Councils''"'''
FROM: Allen Walter, Landscape and Parks Maintenance Superintendentw
DATE: January 4, 2013 (CC Meeting February 6, 2013)
SUBJECT: Consider Amendment No. 4 to Agreement with Azteca Landscape
Services, Inc., for Landscape Maintenance Services at the Ruben
Castro Human Services Center and Authorize the City Manager to
Execute the Agreement
DISSCUSSION
On June 21, 2011, the City and Azteca Landscape Services Inc. entered into an
agreement pertaining to landscape maintenance services for the Moorpark Landscape
Maintenance District Citywide Zones, Zones of Benefit, and miscellaneous City
properties.
In October 2012, construction of the Ruben Castro Human Services Center (RCHSC),
located at 612 Spring Road was completed. The site construction included landscape
and hardscape areas that require maintenance. The contractor, Balfour Beatty
Construction, was required by the City to maintain the landscaped areas for a 90-day
maintenance period. Turnover was completed on January 24, 2013.
Staff is requesting Council approve Amendment No. 4 to the Agreement with Azteca
Landscape Services Inc. to include landscape services at the Ruben Castro Human
Services Center, located at 612 Spring Road at an annual cost of $4,800, and a total
cost of $14,440 for three (3) years, which would commence from the original agreement
dated June 21, 2011, and authorize the City Manager to execute the Amendment,
subject to final language approval of the City Manager and City Attorney.
FISCAL IMPACT
$4,800 was included in the FY 2012/13 operation budget. Staff is not requesting
additional appropriation to cover this cost.
In FY 2013/14 and FY 2014/15, staff will include $4,800 to the operating budget to
cover this cost, should the City extend the service agreement for each additional year.
167
City Council Meeting
February 6, 2013
Page 2
STAFF RECOMMENDATION:
Subject to final language approval by the City Manager and the City Attorney authorize
the City Manager to Approve Amendment No. 4 to the Landscape Maintenance
Services Agreement with Azteca Landscape Services to add the provision of landscape
services at the Ruben Castro Human Services Center.
168
AMENDMENT NO. 4 TO AGREEMENT BETWEEN THE CITY OF MOORPARK
AND AZTECA LANDSCAPE SERVICES, INC., FOR LANDSCAPE MAINTENANCE
SERVICES AT THE MOORPARK LANDSCAPE MAINTENANCE DISTRICT
CITYWIDE ZONES, ZONES OF BENEFIT, AND MISCELLANEOUS PROPERTIES
THIS FOURTH AMENDMENT TO AGREEMENT, made and entered into this
day of , 2013, by and between the City of Moorpark, a municipal
corporation hereinafter referred to as "City" and Azteca Landscape Services Inc., a
corporation, hereinafter referred to as "Contractor'.
WITNESSETH
WHEREAS, on June 21, 2011, the City and Contractor entered into an Agreement
pertaining to landscape maintenance services at the Moorpark Landscape Maintenance
District Citywide Zones, Zones of Benefit, and Miscellaneous Properties; and
WHEREAS,on January.18, 2012, the City Council, authorized the City Managerto
approve Amendment No. 1 to the June 21, 2011, Agreement for additional landscape
maintenance services with a not to exceed contingency amount of fifteen percent(15%)in
the amount of$69,177.00, and weed abatement services not to exceed $4,800.00; and
WHEREAS, on June 28, 2012, the City approved Amendment No. 2 to the June 21,
2011 Agreement to extend the term of the Agreement twelve (12) months, expiring June
30, 2013; and
WHEREAS, on October 17, 2012 the City approved Amendment No. 3, providing
compensation for the Landscape Maintenance Services Agreement with Azteca Landscape
Services for three (3) additional one (1) year periods, at a total cost of $1,605,480.00,
which includes three (3) years of landscape services at a total cost of $1,383,549.00,
($535,160.00 annually), 15%contingency at a total of$207,531.00 ($69,177.00 annually)
and three (3) years of weed abatement services at a total cost of$14,400.00, ($4,800.00
annually) expiring June 30, 2015, unless sooner terminated, as provided for within the
Agreement; and
WHEREAS, at the February 6, 2013, City Council meeting Council authorized the
City Manager to amend and execute Agreement Amendment No. 4 with Azteca
Landscape Services Inc., to include landscape services at the Ruben Castro Human
Services Center located at 612 Spring Road at a total cost of $14,440.00 ($4,800.00
annually)for three (3) one (1) year periods. The City and Contractor have discussed and
agreed to said amendment as described herein, and now wish to document said
agreement by jointly approving this Amendment No. 4 to the June 21, 2011, Agreement.
169
Page 2, Azteca Amendment No. 4
NOW, THEREFORE, in consideration of the mutual convents, benefits, and
premises herein stated, that parties hereto agree and amend the aforesaid Agreement as
follows:
I. Section 2, Scope of Services, is amended to include:
Additional landscape maintenance services at the Ruben Castro Human Services
Center located at 612 Spring Road as described in the proposal dated February 27,
2012, attached hereto and incorporated herein as Exhibit G to the Agreement by
this fourth Amendment.
11. Section 5, Payment, is amended to:
The City hereby increases the compensation to the Landscape Maintenance
Services Agreement with Azteca Landscape Services to add the provision of landscape
services at the RCHSC, increasing the compensation by an additional $4,800 per year,
and thereby increasing the maximum annual compensation from $535,160 to $539,960,
or$1,619,880 for three (3) additional one (1)year periods which includes three (3) years
of landscape services at a total cost of $1,397,949, a 15% contingency at a total of
$207,531.00 and three (3)years of weed abatement services at a total cost of$14,400.00
expiring June 30, 2015, unless sooner terminated, as provided for within the Agreement.
III. Remaining Provisions:
All other terms and provisions of the original Agreement shall remain in full force
and effect.
CITY OF MOORPARK: AZTECA LANDSCAPE SERVICES:
Steven Kueny, City Manager Aurora Farias, President
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit G
170
EXHIBIT G l
Propose
DATE NUMBER
LANDSCAPE
2/27/2012 4767
1027 E.Acacia Sweet.Ontario,CA 91761
600-794-0063 Fax 909-673-9192
www a¢tecaiandscape.com
TO: .}t��:�r:r3�:,,.";.v'eiid'vv}�3?c`:uA::i.0{t�i.Yk•+..��.Y��' �.�w�+.o�:/n'h2x:;e':'.`>�'.. h poi}}:
eat
•a'�z•.R•T:�'" • .} �fi.itixsxYrr,.:r.:tk''-}~.x./:.,cecm ..'!•<:
City of Moorpark Human Services Center
Atin:Allen Walter at 612 Spring Road
799 Moorpark Ave Monthly Maintenance
Moorpark,CA 93021
','�o`x'ksw;,•3t"`�.i`•:74i?iiia�?h ,;"a,'{. ?::.5.. �.' �vS;sr.o _ %::::5a+::ut>.�'�."a✓.}�%F.or:�Yt?2%1'."rF iZLPY.R
a.�,r,,. '2••�n'�Sa''Q'kU':;a.• ;: :�3'•' ar a rs
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if H u����.•�,. •Y-:p•Y:4n� ��i%NhFfJY� do
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805 517-6283 805 532-2550
We hereby submit specifications and estimates for. Total
Monthly landscape and irrigation maintenance at Moorpark Human Services Center on
612 Spring Road
Monthly total cost 400.00
PAYMENT TERMS: Net 30 Days Total $400.00
All material is guaranteed to be as specified.All work to be completed in a professional manner _
according to slandardpractices• Any alteration or deviation from above specifications involving extra
costswfil be executed only upon written orders and will become an extra charge over and above the
estimate.An agreemenis contingent upon strikes,accidents or delays beyond our control. Owner to Authorized Signat=e
carry fire,tornado,and other necessary insurance. Our workers are fully covered by Worker's
Compensatlon insurance_ Note: This proposal may be withdrawn by us,
if not accepted withing 30 days.
-------------------------------------------------------------------------------------- -----------------------------------------
Acceptance of Proposal The above prices,specificalions and conditions are satisfactory and are hereby accepted You are authorized to do the work as
specified. Payment will be made as outlined above.
Date of Acceptance Signature
171