HomeMy WebLinkAboutAGENDA REPORT 2013 0417 CCSA REG ITEM 10G ITEM 10.G.
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council -
FROM: Hugh R. Riley, Assistant City Manager' r �_
DATE: April 9, 2013 (CC Meeting of(4117113)
SUBJECT: Consider Authorization for Recordation of a Notice of
Completion for City of Moorpark Contract # 2011-96; Bid
Package # 14 — Specialties- John Pence Building Specialties,
Inc. for the Ruben Castro Human Services Center
BACKGROUND & DISCUSSION
The Ruben Castro Human Services Center (RCHSC) was constructed as a multiple-
prime contract project with construction management provided by Barnhart Balfour
Beatty Construction (Balfour Beatty). Bids were solicited from trades in September 2010,
opened on October 21, 2010 and construction contracts awarded by the City Council on
January 19, 2011. John Pence Building Specialties, Inc. was selected as the lowest
responsive and responsible bidder for the Specialties bid package (Bid Package #14)
and a construction agreement was executed on April 12, 2011.
As of April 3, 2013, all contract installation and administrative requirements have been
satisfied by John Pence Building Specialties, Inc. All requirements have been reviewed
and found acceptable by staff and Balfour Beatty and their recommendation is, attached.
Staff is requesting that the City Council authorize the recordation of a Notice of
Completion and release the Surety Bond # 7900676177 at the expiration of the warranty
period.
Upon City Council authorization to City Staff, the City Clerk shall file and record the
Notice of Completion with the County of Ventura. The City shall allow the required
statutory time to elapse, before releasing the final retention to John Pence Building
Specialties, Inc. and release the project bonds in accordance with the contract provisions
as follows-
• Payment Bond No. 7900676177 shall be released one (1) year after the
recordation of the Notice of Completion
• Performance Bond No. 7900676177 shall be null and void one year after the
recordation of the Notice of Completion
Concurrence by the County of Ventura, as an obligee on these bonds, will also be
required before the bonds can be exonerated.
289
Honorable City Council
Regular Meeting of April 17, 2013
Page 2
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Authorize the City Clerk to file a Notice of Completion for the specified work, and
authorize the release of the project bonds as described in the staff report.
ATTACHMENTS:
1. Recommendation Letter from Balfour Beatty Construction
2. Notice of Completion
290
Balfoup Beatty
Construction
Hugh R. Riley April 8, 2013
Assistant City Manager
799 Moorpark Ave.
Moorpark CA 93021
Project: Ruben Castro Human Services Center, City of Moorpark
Re; Recommendation to issue a Notice of Completion
Bid Package# 14—Specialties
John Pence Building Specialties, Inc.
City of Moorpark Contract#2011-096
Dear Mr. Riley,
Please accept this letter as recommendation to request City Council approval for issuance of a
Bid Package Notice of Completion for work related to Bid Package # 14 — Specialties. All
contract installation and administrative requirements have been satisfied by John Pence
Building Specialties, Inc. All requirements have been reviewed and found acceptable by Balfour
Beatty Construction.
Upon City Council authorization to City Staff to issue a Notice of Completion, the City shall file
and record the Notice of Completion with the County of Ventura. Following recordation of a
Notice of Completion with the County of Ventura, the city shall allow the statutorily required time
elapse, following which the City will release final retention to the trade contractor. A full and
complete final retention Pay Application package is included as an attachment to this
Recommendation.
Should you have any questions, please contact me at any time.
Respectfully,
Dennis Kuykendall
Senior Project Manager, Balfour Beatty Construction
Attachment(s); John Pence Building Specialties, Inc. Pay Application #6 FINAL
Cc;
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291
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a)acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the
property hereinafter described:
2. The full name of the owner is: City of Moorpark
3. The full address of the owner is: 799 Moorpark Avenue, Moorpark California 93021
4. The nature of the interest or estate of the owner is: in fee
5. The owner retained a contractor to perform a work of improvement as follows: Specialties- Ruben
Castro Human Services Center
The name and address of the contractor, if any, for such work of improvement was: John Pence
Building Specialties, Inc., 2259-A Portola Rd., Ventura, CA 93003
The date of the contract was: April 12, 2011
6. The name and address of the surety, if any, was: Nationwide Mutual Insurance Company, P.O. Box
1820 7159, Oxnard, CA 93031-7159; Bond#7900676177
7. The name and address of the construction lender, if any, for such work of improvement was: None
8. The property on which the work of improvement was constructed is in the City of Moorpark, County of
Ventura, State of California, and is described as follows: APN: 512-0-171-235 and 245
9. The street address of said property is: 612 Spring Road
10. Date labor ceased on the work of improvement: September 28, 2012
11. The work of improvement was completed on: April 17, 2013
Dated: Signed:
Steven Kueny,City Manager,City of Moorpark,799 Moorpark Ave., Moorpark,California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this
verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this
Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I
declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on 2013, at Moorpark, California.
Signed:
Steven Kueny,City Manager, City of Moorpark,799 Moorpark Avenue, Moorpark, California 93021
Form Issued February 15,2013 292