HomeMy WebLinkAboutAGENDA REPORT 2013 0515 CCSA REG ITEM 10J MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
ITEM 10.J.
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FROM: Ron Ahlers, Finance Director
Prepared by: Laura Ritchie-Rojas, Sr. Account Technician
DATE: April 12, 2013 (City Council meeting of May 15, 2013)
SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to Fiscal
Year 2012/2013 Budget
BACKGROUND
The City Council adopted a budget for fiscal year 2012/2013 on June 20, 2012, and
periodically has amended it by resolution for various projects and programs. After a
review of the current budget status, in anticipation of developing a budget
recommendation for the new fiscal year, staff has compiled additional recommended
budget amendments for the City Council's consideration.
DISCUSSION
The attached resolution makes several revenue and expenditure adjustments to the
currently adopted 2012/2013 fiscal year budget, with an explanation for each item.
Exhibit "A" summarizes the projected changes to revenues and expenditures and the
net fiscal impact by fund. Revenue adjustments (Exhibit B) reflect increases and
decreases, mainly in the General Fund but also to the Successor Agency funds.
Expenditure adjustments (Exhibit C) are cost increases, omissions, or items that will not
be needed this fiscal year. Total projected revenue will increase by $4,687,870 and
total projected expenditures will decrease by ($529,583). The net impact across all
funds is an increase of$5,217,453 to the available fund balance.
Revenues
General Fund revenues show an overall decrease of $128,000. Those revenues that
increased are: real property transfer tax, other property taxes, franchise fees-cable,
municipal code fines and motor vehicle in lieu. The decreased revenues are: current
secured property tax, property taxes-VLF, sales tax, franchise fee-Edison, franchise fee-
Gas, community services impact fee and household hazardous waste (HHW)
community maintenance fee. The increase of $600,000 for Tax Increment is to match
the Successor Agency request from the Recognized Obligation Payment Schedule
(ROPS). The reduction in the transfers for the Successor Agency Economic
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Honorable City Council
May 15, 2013
Page 2
Development Fund is to approximate actual expenditures. The largest revenue
increase is due to the sale of Ruben Castro Human Services Center, Building A to
Ventura County in the amount of $5.6 million.
Expenditures
The General Fund increases reflect increased costs for human resources consulting
services and attorney services by Human Resources, along with an increase to pay the
parking bail surcharges to the State and County. The other increases are for fuel
expense in transit operations. The sole decrease is for a contract in public works
engineering. The Ruben Castro Human Services Center currently has appropriations in
both the Special Projects Fund and the 2006 MRA Bond Proceeds Fund. We are
reducing the appropriation in the Special Projects Fund to zero. With the sale of
building A to the County there is sufficient cash in the 2006 MRA Bond Proceeds Fund
to pay for the Ruben Castro Human Services Center. This results in a reduction in
expenses of ($529,583).
STAFF RECOMMENDATION (Roll Call Vote Required)
Adopt Resolution No. 2013- amending the fiscal year 2012/2013 budget as
noted in Exhibits "A", "B" and "C" to the attached resolution.
Attachment: Resolution No. 2013-
322
Attachment
RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT
TO THE FISCAL YEAR 2012/2013 ADOPTED OPERATING
AND CAPITAL IMPROVEMENTS BUDGET
WHEREAS, on June 20, 2012 the City Council adopted the Operating and
Capital Improvements Budget for fiscal year 2012/2013; and
WHEREAS, certain additions and adjustments to the budget are proposed to
allow for effective service delivery for the balance of the fiscal year; and
WHEREAS, the City Council now wishes to amend the 2012/2013 fiscal year
budget as noted in Exhibits "A", "B" and "C".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as more particularly described in Exhibits
"A", "B" and "C" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of May, 2013.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibits "A", "B" and "C" — Mid Year Budget Amendment
323
Exhibit "A"
CITY OF MOORPARK
Mid Year Budget Amendment for the 2012/2013 Fiscal Year
Summary by Fund
324
Projected
Projected
Net Fund
Revenue
Expenditure
Impact
Increase
Increase
Increase
Fund
(Decrease)
(Decrease)
(Decrease)
1000
- General Fund
($ 128,000)
$ 75,700
($ 203,700)
2001
- Traffic System
46,400
(46,400)
2603
- Local Transportation 8A
9,817
9,817
2620
- Engineering/Public Works
(21,400)
21,400
4004
- Special Projects Fund
(2,690,830)
2,690,830
5000
- Local Transpiration 8C
5,600
19,000
(13,400)
5001
- Solid Waste
3,000
(3,000)
9100
- RDA Retirement Obligation
600,000
600,000
9101
- Successor Agency-Econ Devel
(1,399,547)
(1,399,547)
9104
- 2006 MRA Bond Proceeds
5,600,000
2,038,547
3,561,453
$ 4,687,870
($ 529,583)
$ 5,217,453
324
Exhibit"B"
City of Moorpark
Mid Year Budget Amendment FY 2012/13
Current Amended
Fund A/C Fund/Division Name Description Budget Actual Revision Budget Explanation
REVENUE:
1000 3010 General Fund Current Secured $3,270,000 $2,096,131 ($ 190,000) $3,080,000 Secured property taxes adjusted
1000 3014 General Fund Real Property Transfer Tax 120,000 95,993 20,000 140,000 Real property taxes adjusted
1000 3017 General Fund Property Taxes-VLF 2,880,000 1,419,274 (42,000) 2,838,000 Actual amount known
1000 3018 General Fund Other Property Taxes - 282,990 340,000 340,000 Library pass-thru from County catch-up
1000 3030 General Fund Sales and Use Tax 2,750,000 1,298,059 (20,000) 2,730,000 Sales taxes adjusted per latest estimates
1000 3040 General Fund Franchise Fee-Cable 400,000 214,093 25,000 425,000 Adjusted per current trend
1000 3042 General Fund Franchise Fee-Edison 300,000 - (18,000) 282,000 Actual amount known
1000 3043 General Fund Franchise Fee-Gas 100,000 (21,000) 79,000 Actual amount known
1000 3049 General Fund Comm Svc Impact Fee 155,000 - (155,000) - Fee not implemented
1000 3301 General Fund Municipal Code Fines 200,000 169,482 50,000 250,000 Adjusted per current trend
1000 3504 General Fund Motor Vehicle in Lieu - 19,262 20,000 20,000 One payment from the State
1000 3877 General Fund HHW Community Maint Fee 137,000 - (137,000) - Fee not implemented
(128,000)
2603 3510 Local Transportation 8A Article 8a-Transit/Streets 728,000 184,454 9,817 737,817 Addition TDA 8a funding available FY12/13
9,817
5000 3612 Local Transportation 8C FTA 5307 Federal Grant 384,561 - 5,600 390,161 Additional reimbursement for Para transit expenses
5,600
9100 3020 RDA Retirement Obligation Tax Increment Secured 3,500,000 2,285,124 600,000 4,100,000 Adjustment to equal the ROPS
600,000
9101 3720 Successor Agency-Econ Devel Transfer from Other Funds 1,599,547 - (1,399,547) 200,000 Adjust to equal the estimated expenses
(1,399,547)
9104 3702 2006 MRA Bond Proceeds Sale of RDA Property - 5,040,000 5,600,000 5,600,000 Ruben Castro building sale to Ventura County
5,600,000
Total Revenue Revision $4,687,870
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Exhibit"C"
City of Moorpark
Mid Year Budget Amendment FY 2012/13
Current Amended
Budget Unit A/C Fund/Division Name Description Budget Actual Revision Budget Explanation
EXPENDITURES:
1000.3110.0000 9103 Human Resources Special Professional Services $0 $4,302 $ 10,000 $10,000 HR consulting services
1000.3110.0000 9122 Human Resources Legal Services/Non retainer 18,300 29,013 21,700 40,000 Increased use of attorneys
1000.8330.0000 9273 General/Parking Enforcement Parking Bail Surcharges 0 3,732 44,000 44,000 Parking Bail Surcharges to State and County
75,700
2001.8510.8071 9102 Traffic System Mgmt Contractual Services 226,566 212,130 10,000 236,566 Increased usage of CNG buses vs. diesel
2001.8510.8071 9416 Traffic System Mgmt Natural Gas 15,600 16,570 36,400 52,000 CNG fuel costs higher than expected
46,400
2620.8410.0000 9103 Engineering/Public Works Contractual Services 71,400 21,400 (21,400) 50,000 Prior year encumbrance rolled is not needed
(21,400)
4004.2410.5020 9620 Ruben Castro HSC Construction Buildings 2,690,830 0 (2,690,830) 0 Ruben Castro funded by MRA bonds
(2,690,830)
5000.8510.8070 9102 Local Transit Programs Contractual Services 37,500 37,500 7,000 44,500 Ridership increased beginning of FY12/13
5000.8510.8070 9254 Local Transit Programs Vehicle Maintenance 37,500 37,500 7,000 44,500 Ridership increased beginning of FY12/13
5000.8510.8070 9255 Local Transit Programs Gasoline/Diesel 0 0 5,000 5,000 Fuel expenditures for diesel buses
19,000
5001.3140.3006 9205 Solid Waste AB939 Special Department Supplies 1,500 0 (1,500) 0 Used oil containers will not be purchased
5001.3140.3006 9234 Solid Waste AB939 Advertising 2,600 2,500 4,500 7,100 Increase advertising for used oil containers
3,000
9104.2411.5020 9234 Ruben Castro HSC Advertising 0 743 1,000 1,000 Ruben Castro funded by MRA bonds
9104.2411.5020 9601 Ruben Castro HSC Design Engineering (58,980) 33,327 93,980 35,000 Ruben Castro funded by MRA bonds
9104.2411.5020 9603 Ruben Castro HSC Construction Permits Licenses 18,152 2,292 (15,152) 3,000 Ruben Castro funded by MRA bonds
9104.2411.5020 9620 Ruben Castro HSC Construction Buildings 175,458 2,278,797 2,374,542 2,550,000 Ruben Castro funded by MRA bonds
9104.2411.5020 9625 Ruben Castro HSC Construction Management 58,372 1,469 (3,372) 55,000 Ruben Castro funded by MRA bonds
9104.2411.5020 9632 Ruben Castro HSC Improvements Other than Building 10,451 21,462 14,549 25,000 Ruben Castro funded by MRA bonds
9104.2411.5020 9650 Ruben Castro HSC Construction Inspection 427,000 0 (427,000) 0 Ruben Castro funded by MRA bonds
2,038,547
Total Expenditure Revision ($ 529,583)
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