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Home My WebLink AboutAGENDA REPORT 2013 0717 CCSA REG ITEM 10M ITEM 10.M. MOORPARK CITY COUNCIL AGENDA REPORT AC MO W� TO: The Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director z�v DATE: July 1, 2013 (CC Meeting July 17, 2013) SUBJECT: Consider Amendment No. 1 to the Agreement with Sterndahl Enterprises, Inc.; and Resolution Amending the Fiscal Year 2013/14 Budget by Appropriating $16,088 from the General Fund Reserve BACKGROUND On May 15, 2013, the City Council authorized the City Manager to execute an Agreement with Sterndahl Enterprises, Inc. to re-stripe roadway markings at various City locations. This project was initiated by the Public Works Department, as the roadway markings have faded over time and are in need of replacement. The Parks, Recreation and Community Services Department is currently preparing the contract documents and bid specifications for a project to repair the asphalt parking lots at the Civic Center and several City parks. This project will be scheduled later in 2013. However, a portion of this work includes roadway and parking lot striping at Arroyo Vista Community Park. Staff feels that the low striping costs recently obtained by the Public Works Department, would result in cost savings to the City by completing this work under the current contract. Typically, asphalt contractors do not perform striping and will sub-contract this portion of a project. Staff anticipates a cost savings of approximately 20%, due to the fact that the City can bypass overhead fees and contract for this work directly with a striping contractor at this time. DISCUSSION The parking lots at Arroyo Vista Community Park are in need of re-striping, as the striping, arrows and other miscellaneous markings in parking lots B, C and D have faded over time. In addition, staff feels that stop signs should be added at the exit locations of parking lots B and D, and a center line added along the length of the access road from the median island adjacent to parking lot A, to the entrance of parking lot C. Traffic along the access road can be very high during large events and staff feels that a double yellow centerline would help slow down and direct traffic, as well as 179 Honorable City Council July 17, 2013 Page 2 alleviate some congestion. Parking lot A is not included at this time, as the repairs required at this location are extensive and will need to be included in the repaving work planned for later this year. FISCAL IMPACT The total cost to complete this work is $16,088, which includes a 10% contingency in the amount of $1,463. Funding for this work was not included in the Fiscal Year 2013/14 spending plan. Staff is requesting an additional appropriation from the General Fund reserve in the amount $16,088 to the Parks Division (7800) to complete this work. STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Approve Amendment No. 1 to the Agreement with Sterndahl Enterprises, Inc. for striping at Arroyo Vista Community Park, and authorize the City Manager to execute the Amendment in the amount of $16,088: and 2. Adopt Resolution No. 2013 - amending the FY 2013/14 budget to appropriate $16,088 from the General Fund (1000) to fund this project. Attachments: 1. Resolution 2013 - 2. Amendment No. 1 to Agreement with Sterndahl Enterprises, Inc. 180 Honorable City Council July 17, 2013 Page 3 RESOLUTION NO. 2013 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2013/14 BUDGET TO ALLOCATE $16,088 FROM THE GENERAL FUND (1000) TO THE PARKS DIVISION (7800), FOR ROADWAY AND PARKING LOT STRIPING AT ARROYO VISTA COMMUNITY PARK WHEREAS, on May 15, 2013, the City Council approved staff's recommendation to award the construction contract for the 2013 Pavement Markings Project to Sterndahl Enterprises, Incorporated (Sterndahl); and WHEREAS, on June 19, 2013, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2013/14; and WHEREAS, a staff report has been presented to City Council discussing the need to re-stripe parking lots B, C and D, and stripe the access road at Arroyo Vista Community Park and the potential cost savings of completing this work under Sterndahl's current agreement, and WHEREAS, an additional appropriation of $16,088 is requested from the General Fund (1000) to the Parks Division (7800) to fund this work; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $16,088 from the General Fund (1000) for roadway and parking lot striping at Arroyo Vista Community Park, as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. 181 Honorable City Council July 17, 2013 Page 4 PASSED AND ADOPTED this 17th day of July, 2013. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachment: Exhibit A— Budget Amendment 182 Honorable City Council July 17, 2013 Page 5 EXHIBIT A BUDGET AMENDMENT FOR THE GENERAL FUND FOR ROADWAY AND PARKING LOT STRIPING AT ARROYO VISTA COMMUNITY PARK FY 2013/14 FUND ALLOCATION FROM: FUND TITLE FUND ACCOUNT NUMBER AMOUNT General Fund 1000-5500 $16,088 Total $16,088 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET 1000-7800-7803-9252 $73,100 $16,088 $89,188 Total $73,100 $16,088 $89,188 Finance approval: l 183 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND STERNDAHL ENTERPRISES, INC., FOR STRIPING SERVICES AT ARROYO VISTA COMMUNITY PARK This Amendment to Agreement, made and entered into this day of 2013, between the City of Moorpark, a California municipal corporation, hereinafter referred to as "City" and Sterndahl Enterprises, Inc., a corporation, hereinafter referred to as "Contractor." Whereas, on June 7, 2013, the City and Contractor entered into an Agreement for certain roadway striping services to be provided to City by Contractor; and Whereas, the City now desires to amend the Agreement to include additional striping services at Arroyo Vista Community Park. Now, therefore, in consideration of the mutual covenants, benefits, and premises herein stated, the parties hereto agree to amend the aforesaid Agreement as follows: I. Section 2, Scope of Services, of the Agreement is amended to read, in its entirety, as follows: "City does hereby retain Contractor in a contractual capacity to provide construction services related to striping services, as set forth in Exhibits B and C: Contractor's Bid Proposal(s), dated May 1, 2013 and June 2, 2013, which exhibits are attached hereto and incorporated herein by this reference as though set forth in full and hereinafter referred to as the "Proposal" and as set forth in Exhibits B and C, which include (i) Standard Specifications; (ii) Special Provisions; (iii) Workers' Compensation Insurance Certificate (Labor Code 1860 and 1861); (iv) Payment and Performance Bonds; and (v) Insurance Certificate for General Liability and Automobile Liability, attached hereto and incorporated herein by this reference as though set forth in full and hereinafter referred to as Exhibits B and C. Where said Scope of Services is modified by this Agreement, or in the event there is a conflict between the provisions of said Scope of Services and this Agreement, the language contained in this Agreement shall take precedence. Contractor shall perform the tasks described and set forth in Exhibits B and C, both of which are attached hereto and incorporated herein by this reference as though set forth in full. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibits B and C. Compensation for the services to be performed by Contractor shall be in accordance with Exhibits B and C, attached hereto and incorporated herein by this reference as though set forth in full. Compensation shall not exceed the rates or total value of one hundred eleven thousand three hundred nineteen dollars and ninety cents 184 ($111,319.90) as stated in Exhibits B and C, including a ten percent (10%) contingency for the striping at Arroyo Vista Community Park in the amount of one thousand four hundred sixty-three dollars ($1,463.00) for a total amount of one hundred twelve thousand seven hundred eighty-two dollars and ninety cents ($112,782.90) without the written authorization of the City Manager. Payment by City to Contractor shall be as referred to in this Agreement." City and Contractor acknowledge that this project is a public work to which prevailing wages apply. Contractor agrees to comply with and be bound by all the terms, rules and regulations described in (a) Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of industrial Relations implementing such statutes, as though set forth in full herein, including any applicable amendments made thereto during the term of this Agreement. For every subcontractor who will perform work on this project, Contractor shall be responsible for subcontractor's compliance with (a) and (b), and Contractor shall take all necessary actions to ensure subcontractor's compliance. 11. Paragraph 1 of Section 5, Payment, of the Agreement is amended to read as follows: "The City agrees to pay Contractor monthly, in accordance with the terms and the schedule of payment as set forth in Exhibits B and C, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed one hundred eleven thousand three hundred nineteen dollars and ninety cents ($111,319.90), including a contingency in the amount of one thousand four hundred sixty-three dollars ($1,463.00) for a total amount of one hundred twelve thousand seven hundred eighty-two dollars and ninety cents ($112,782.90) for the total term of the Agreement unless additional payment is approved as provided in this Agreement." III. Remaining Provisions All other provisions of the aforesaid Agreement shall remain in full force and effect. In witness whereof, the parties hereto have executed this Amendment on the date and year first above written. CITY OF MOORPARK STERNDAHL ENTERPRISES, INC. Steven Kueny, City Manager Dennis Sterndahl, Vice President Sterndahl Enterprises, Inc. Amendment No. 1 18; Attest: Maureen Benson, City Clerk Sterndahl Enterprises, Inc. Amendment No. 1 18� Exhibit B CITY OF MOORPARK DEPARTMENT OF PUBLIC WORKS PROPOSAL FOR 2.013 Pavement Makings -- REVISED April 29, 2013 -- Specification No. MPK 12-00, including 1 sheet of plans Revised Bids (pages 1 and 2) must be received by 5:00 a.m. on May 3. 2013 Completion Time: ISConsecutive Working Daysafter Receipt of Notice to Proceed Liquidated Damages:$500 per Calendar Day Working Hours: 7:00 a.m. to 4:00 p.m. r c. Contractor Name Street Address Ci b1 .�[ f�tZ`� 5T , city " State CA Zip Code it Telephone No.k f pq —`t;lit J Email: kPA-! Licensed in accordance with a act providing for the registration of Contractor's License No. LA-A-0-3 Class r c 3! Expiration Date 9-3L�-tj Federal Tax Identification Number: 37;E-7 3S The undersigned declares that he/she has carefully examined the location of the proposed work, that he/she has examined the Plans and Specification's and read the accompanying instructions to bidders, and hereby proposes to furnish all materials and to do all the work required to complete such work in accordance with such.Plans and Specifications for the prices set forth in this Proposal. The undersigned has carefully checked all the figures in this Proposal:and understands that City will not be responsible for any error or omission on the part of the undersigned in preparing this bid nor will City release the undersigned on account of such error or omission. The undersigned swears or affirms under ty of perjury that the information regarding the Contractor's License is true and correct. Signature.of Bidder l�� Title Signature of Bidder Date of Submittal: Title 2013 Pavement Markings 187 PROPOSED SCHEDULE OF WORK AND PRICES 2013 Pavement Markings -- REVISED April 29, 2013 — Item Payment QTY Unit No. Reference Description Unit Price Cost 1 703-7 Edge Line (solid) Detail No. 39 34,000 LF Thermoplastic 2 703-7 Edge Line(broken) Detail No. 39A 14,600 LF v�� L� �.CO. Thermoplastic Turn and Channelizing Line Detail 5,400 LF 3 703-7 No. 38 Thermoplastic 4 703-7 12" Crosswalk Line 3,209 LF (yellow or white) Thermoplastic 5 703-7 Edge line Detail 24 Thermoplastic 15,100 LF 6 703-7 Edge line Detail 24 Paint2 coats 11,600 LF , 3`�r 4 Centerline Detail 21 (paint 3' black _ 7 703-7 separation line 2 coats) 5,550 LF I.OD S/5�-O, CO, Thermoplastic Centerline Detail 22 (paint 3" black 8 703-7 separation line 2 coats) 16,000 LF Thermoplastic Median Island on Pavement 9 703-7 Detail 29(paint 3" black separation 2,200 LF 3o) ��J,c-D line,2 coats) Thermoplastic 10 703-7 "KEEP CLEAR"Legend 2 OD O03,Including Limit Lines Thermoplastic �� "SIGNAL AHEAD'Legend 2 EA 35D(1) 7LO.cz 11 703-7 Thermoplastic "STOP AHEAD" Legend 12 703-7 3 Thermoplastic 36D,`� 0D.cz3 13 703-7 "STOP" Legend 17 EA (4r?.v> a�376,cD Including Limit LineThermoplastic Arrow Type 1, IV and V 50 EA 14 703-7 Thermoplastic ' 15 704-2 Release on Contract 1 LS $1 $1 Total Amount of Bid $ Contractor's Name pqjW ckj�, 2013 Pavement Markings 188 Exhibit C June 2, 2013 PROPOSED SCHEDULE OF WORK AND PRICES 2013 Pavement Marking Spec No. MPK 13-02 Striping for AVRC Parking lots B, C and D Item Description QTY Unit Unit Price Cost Stalls (Paint) 500 EA $ 11.00 $5,500 HC Stalls (Paint) 25 EA $ 85.00 $2,125 Base Line (Paint) 500 LF $ 1.00 $500 STOP Legend including limit line (Paint) 2 EA $ 100.00 $200 EXIT Legend (Paint) 3 EA $ 100.00 $300 NO EXIT Legend (Paint) 2 EA $ 150.00 $300 Center Line - Detail 21 (Paint) 2200 LF $ 1.00 $2,200 Roadway edge -4" white (Paint) 4400 LF $ 0.50 $2,200 Painted Island 4" white line (Paint) 200 LF $ 1.00 $200 Arrows Type I, IV, and V (Paint) 20 EA $ 55.00 $1,100 TOTAL COST $14,625 189