HomeMy WebLinkAboutAGENDA REPORT 2013 0717 CCSA REG ITEM 10N ITEM 10.N.
<.ity Cotancii s 3aeting
AcTIOW of
MOORPARK CITY COUNCIL
AGENDA REPORT - -
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
Prepared By: Shaun Kroes, Senior Management A lyst
DATE: June 28, 2013 (CC Meeting of 07/17/13)
SUBJECT: Consider Cooperative Agreement with the Ventura County
Transportation Commission for Administration of Funds from the
Proposition 1 B Public Transportation Modernization, Improvement and
Service Enhancement Account; and, Consider Resolution Amending
the Fiscal Year 2013/14 Revenue Budget $1,091,000 to Prop 1B Local
Streets and Roads Fund (2611)
BACKGROUND/DISCUSSION
On October 5, 2012, the Ventura County Transportation Commission (VCTC) approved
two applications from the City of Moorpark (City) for Proposition 1 B (Prop 1 B) Public
Transportation Modernization, Improvement and Service Enhancement Account
(PTMISEA) for the following projects and amounts:
1. Two replacement compressed natural gas (CNG) buses ($774,000). The new
buses will replace two existing diesel buses (2005 El Dorado MST II model). The
City has an additional $90,000 in Federal Transit Administration (FTA) funds that
will be applied to this project, for a total of $864,000 available for the purchase.
Staff will return to City Council with a final cost determination at the time of
requesting authorization to purchase the two buses.
2. Expansion of the Metrolink North Parking Lot and slurry seal of the existing
Metrolink North Parking Lot ($317,000). The existing North Parking Lot is
approximately 224 feet long and 120 feet wide and provides parking for 63 parking
stalls (including 2 disabled parking stalls). The City is proposing to convert the
vacant lot west of the North Parking Lot into a formal parking lot, adding an
estimated 55 parking stalls. The vacant lot is approximately 280 feet long and 120
feet wide. The City is also proposing to slurry seal the existing North Parking Lot
(owned by VCTC)to improve the pavement surface. Staff will return to City Council
S:\Public Works\Everyone\Reports\Staff Reports\2013\July\7-17-2013(Prop1 B Grant Agreement).doc
190
Honorable City Council
July 17, 2013
Page 2
with a final cost determination at the time of requesting authorization to proceed with
design and construction of the improvements.
V
design U construction J I U V V improvements.
tl V
On June 6, 2013, VCTC staff informed City staff that Caltrans had awarded Prop 1B
funding for both of Moorpark's projects. VCTC is to act as administrator of the Prop 1 B
funding and has provided a Cooperative Agreement(Attachment 1)that the City is required
to sign prior to receiving the Prop 1 B funds. After execution of the Agreement, VCTC will
forward the $1,091,000 in Prop 1 B funds to the City after Caltrans has provided the funds
to VCTC.
FISCAL IMPACT
The City will receive $317,000 in PTMISEA grant funds for the expansion and rehabilitation
of the Metrolink North Parking Lot and $774,000 in PTMISEA grant funds for two
replacement CNG buses. Upon execution of the Agreement, VCTC will distribute the
PTMISEA funding to the City after Caltrans has provided payment to VCTC. Staff is
proposing to deposit the $1,091,000 in PTMISEA funds into the Prop 1B Local Streets
Fund (2611). Both Prop 1 B Streets and Roads funds and PTMISEA funds originate from
Proposition 1 B, the Highway Safety, Traffic Reduction,Air Quality, and Port Security Bond
Act of 2006. Interest accumulated from the grant funds must be tracked and spent only on
the designated Metrolink North Parking Lot and CNG bus purchase projects. The attached
FY 2013/14 Budget Amendment (Attachment 2) establishes revenue account
2611.8510.8020.3582 which will enable the City to effectively track interest revenue
generated by the PTMISEA funds.
STAFF RECOMMENDATIONS (ROLL CALL VOTE)
1. Authorize the Mayor to sign the Cooperative Agreement subject to final language
approval by the City Manager and City Attorney.
2. Adopt Resolution No. 2013-
Attachments:
1. Cooperative Agreement
2. Draft Resolution
191
Attachment 1
COOPERATIVE AGREEMENT
BETWEEN
VENTURA COUNTY TRANSPORTATION COMMISSION
AND
THE CITY OF MOORPARK
THIS AGREEMENT is entered into on [month][day], 2013 and is between Ventura
County Transportation Commission (VCTC) and the City of Moorpark(City) regarding the
administration of funds from the Proposition 1 B Public Transportation Modernization,
Improvement and Service Enhancement Account(PTMISEA).
WHEREAS, California voters in November, 2006, approved the Highway Safety, Traffic
Reduction, Air Quality, and Port Security Bond Act of 2006 (Proposition 1 B), which authorizes
state general obligation bonds for transportation infrastructure, including grants for transit system
safety, security, and disaster response projects; and,
WHEREAS Senate Bill 88 of the 2007 Statutes appropriates funds from Proposition 1 B to
the PTMISEA program, administered by the Department of Transportation (Caltrans); and,
WHEREAS, at its October 5, 2012, meeting the VCTC programmed $1,091,000 in
PTMISEA grant funds to the City for the following Projects: $317,000 for the expansion of the
Moorpark Metrolink North Parking Lot and $774,000 for the purchase of two replacement CNG
buses; and,
WHEREAS, it is the intention of VCTC to enter into this Cooperative Agreement with the
City regarding the administration of PTMISEA funds prior to the disbursement of funds to the City.
NOW THEREFORE THE PARTIES DO AGREE AS FOLLOWS:
I. FUNDING/PROGRAM MANAGEMENT
1. Assignments of Participants: VCTC hereby agrees to engage the City and the City
hereby agrees to carry out the work hereinafter described in connection with the
administration of PTMISEA funds. The City will be responsible for assuring that the
City meets all grant requirements placed on PTMISEA fund recipients.
2. Scope of Services:
a. Grant Administration: VCTC shall be responsible to reserve, apply for and
receive PTMISEA funds and, in addition to the City, shall also be responsible for
assuring that VCTC and the City meet all requirements placed on PTMISEA fund
recipients.
b. Project Implementation: The City shall implement the Projects, as described in
the attached grant submittals to the extent that grant funds from VCTC are
available pursuant to this Agreement.
192
3. Duration of Agreement and Authorization to Proceed: The term of this Agreement
shall commence when VCTC notifies the City that it has received the PTMISEA funds
from the State Controller, and continue until the earlier of the following events: (1) all
work on the Projects are completed and accepted, all contracts to construct a Project
are closed, and VCTC has approved and paid the final invoice, or(2)the Agreement
is terminated by either party in accordance with Section 111.1.
4. Entire Agreement and Amendments to the Agreement: The provisions of this
Agreement, together with Exhibits 1 and 2, constitute the final, complete and
exclusive statement of the terms of the agreement between the parties pertaining to
the administration of PTMISEA funds, supersede all other prior or contemporaneous
oral or written understandings and agreements of the parties, and may be amended
upon written acceptance and ratification of any such amendment by both VCTC and
the City.
5. Method of Payment: VCTC, as the grant applicant, upon receipt of the$1,091,000 of
PTMISEA funds approved by Caltrans for the Projects, shall transfer the funds to the
City. The City must keep the unexpended funds in a separate interest-bearing
account. Any interest that is accrued must be accounted for and used for the
Projects. Any Project funds received in excess of the final Project cost, or those
found to be owed back to VCTC as a result of a final review or audit, must be
refunded to VCTC within twenty(20) days of VCTC invoicing the City.
6. Costs: Under no circumstances will VCTC be responsible for funding the Project in
excess of the grant funds and the interest earned thereon.
11. CALTRANS REQUIREMENTS
The City shall note the following provisions apply to PTMISEA grants, and must take all
necessary action to ensure its compliance as though it was the grantee directly.
1. Reports: Semi-annual performance reports must be prepared and submitted to
VCTC no later than January 31st and July 31St, for the duration of the Project
performance period, or until all activities are completed and the Projects are formally
closed. VCTC will then forward the reports to Caltrans in time for the Caltrans
deadline. The semi-annual reporting cycle will start with the December 2013
reporting cycle, and must be submitted on or before January 31, 2014. Failure to
submit performance reports could result in the reduction of Project funds, termination,
or suspension.
Within five(5) months of the Projects becoming operable, the City shall provide to
VCTC a Final Project Report on actual Project performance to projected Project
performance. The City must also provide verification of Project completion as
described in the most recent edition of Caltrans' PTMISEA Guidelines available on
Caltrans'website at http://www.dot.ca.gov/hq/MassTrans/Proposition-1 B.html.Within
(11) months of the Projects becoming operable, the City shall provide to VCTC a
report regarding the long-term benefits of the Projects.
2. Department of Industrial Relations DIR Monitoring: Per Assembly Bill 436 (Chapter
378, Statutes 2011), public works projects, such as the Moorpark Metrolink North
Parking Lot Project, are subject to monitoring and enforcement by the DIR.
Monitoring activities are eligible PTMISEA expenses. The City is required to:
a. Include language in the bid invitation and public works contract that the Project is
subject to monitoring and enforcement by DIR, including the obligation to submit
certified payroll records directly to the Compliance Monitoring Unit(CMU)
through the CMU's online eCPR system at least monthly;
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193
b. Notify both the Division of Apprenticeship Standards and the Division of Labor
Standards Enforcement(DLSE)of the Project award per the online PWC 100
form available on the CMU website;
c. Post, or require the prime contractor to post, at each job site, the notice required
by 8 Cal. Code Reg. section 16451(d);
d. Cooperate with the CMU and the DLSE in any investigation of suspected
violations, which may include random onsite inspections and contractor and
worker interviews; and,
e. Comply with any notice requiring contract payments to be withheld due to
contractor's failure to submit proper certified payroll reports or in accordance with
any lawful order by DLSE.
3. Other Provisions: The City is subject to all policies and provisions as set forth by
Caltrans with regard to the PTMISEA and all applicable laws regarding public works
projects, including but not limited to, contract bid procedures and the payment of
prevailing wages.
4. Grant Performance Period: Funds allocated under this grant shall be expended by
June 30, 2017. Funds remaining unexpended thereafter shall revert to Caltrans.
III. OTHER PROVISIONS
1. Termination: Either party may terminate this Agreement pursuant to this Section 111.1.
The City may terminate this Agreement with or without cause after giving written
notice to VCTC at least thirty(30)calendar days before the termination is to be
effective. VCTC may terminate this Agreement for cause, if the City defaults under
this Agreement, and if within thirty(30) calendar days after VCTC has given the City
notice of the default, the City has not cured the default, or, if the default cannot be
reasonably cured within that time period, if the City has not commenced the cure
within that time period,diligently continued to pursue that cure, and completed it
within one hundred eight(180)calendar days after that notice. In the event VCTC
terminates this Agreement, the City may expend PTMISEA funds to pay contractors
for Project work completed through the last working day this Agreement is in effect or
committed to be spent by that date. Neither party shall have any other claim against
the other party by reason of an early termination of this Agreement.
2. Indemnification: The City shall protect, defend, indemnify, and hold harmless VCTC,
its officers, agents, servants, and employees, from any and all liability arising out of,
or caused by, any act or omission of the City or its officers, agents, or servants as a
result of any act or omission by the City in its performance pursuant to this
Agreement.
VCTC shall protect, defend, indemnify, and hold harmless the City, its officers,
agents, servants, and employees, from any and all liability arising out of, or caused
by, any act or omission of VCTC or its officers, agents, or servants as a result of any
act or omission by VCTC in its performance pursuant to this Agreement.
The obligations of the City and VCTC in these indemnity provisions survive the
expiration or earlier termination of this agreement.
3. Insurance: With respect to performance of work under the Project Agreement, the
City shall ensure that its contractors maintain insurance as described below:
Workers' Compensation Insurance—the City's contractors shall maintain, during the
life of the Projects,Workers' Compensation Insurance as required by California law
for any contractor or subcontractor employees employed at the Project sites. In case
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194
any class of employees engaged in work under this Agreement at the site of the
Project is not protected under any Workers' Compensation law, the City shall provide
or shall cause each contractor and subcontractor to provide, adequate insurance for
the protection of employees not otherwise protected. The City hereby agrees to
indemnify VCTC for any damage resulting to it from failure of any City contractor or
subcontractor to take out or maintain such insurance.
Public Liability and Property Damage Insurance. The City is self-insured and/or has
excess insurance as allowed by law at least up to the limits provided herein. The
City's contractors, if any, shall take out and maintain during the life of this Agreement
such public liability and property damage insurance as shall insure and name as an
additional insured VCTC, its elective and appointive boards, commissions, officers,
agents, and employees, and any VCTC contractor or subcontractor performing work
covered by this Agreement from claims for damages for personal injury, including
death, as well as from claims for property damage which may arise from the City's or
any contractors or subcontractors operations hereunder, or by anyone directly or
indirectly employed by any contractor or subcontractor, and the amounts of such
insurance shall be as follows:
a. Public Liability Insurance. In an amount not less than $2,000,000 for injuries,
including, but not limited to death, to any one person and, subject to the same
limit for each person, in an amount not less than $4,000,000 on account of any
one occurrence:
b. Property Damage Insurance In an amount of not less than $1,000,000 for
damage to the property of each person on account of any one occurrence.
4. Attorneys' Fees. In the event that either party to this Agreement shall commence any
legal action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of
suit, including reasonable attorneys' fees.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date stated in the introductory clause to this Agreement.
CITY OF MOORPARK VENTURA COUNTY TRANSPORTATION
COMMISSION
Janice Parvin Steve Sojka
Mayor Chair
Approved as to Form Approved as to Form
Steven Kueny Darren M. Kettle
City Manager Executive Director
Kevin G. Ennis Steven T. Mattas
City Attorney General Counsel
Page 4 of 4
195
PTMISEA Allocation Request
Rev.6/09
Exhibit 1
Public Transportation Modernization, Improvement and
Service Enhancement Program (PTMISEA)
PROJECT DESCRIPTION AND ALLOCATION REQUEST
Regional Entity: VCTC
Project ea entura ounty Transportation
Commission County: Ventura
Project Title: Moorpark City Transit Vehicles (2 CNG Buses)
I certify the scope, cost, schedule, and benefits as identified in the attached Project
Description and Allocation Request (Request) and attachments are true and accurate and
demonstrate a fully funded operable project. I understand the Request is subject to any
additional restrictions, limitations or conditions that may be enacted by the State Legislature,
including the State's budgetary process, which may effect the amount of bond proceeds
received by the project sponsor now and in the future. Project sponsors may need to
consider alternative funding sources if bond proceeds are not available. In the event the
project cannot be completed as originally scoped, scheduled and estimated, or the project is
terminated prior to completion, project sponsor shall, at its own expense, ensure that the
project is in a safe and operable condition for the public. I understand this project will be
monitored by the California Department of Transportation -- Division of Mass Transportation.
Name: Darren M. Kettle
Signature: [see signed cover letter]
Title: Executive Director
Agency: Vententura County Transportation Commission
Date: September 26, 2012
*If this project includes funding from more than one project sponsor, the project sponsor
above becomes the "recipient agency" and the additional contributing project sponsor(s)
must also sign and state the amount and type of PTMISEA funds (GC Section 8879.55(a)(2)
and/or Section 8879.55(a)(3)) contribution. Sign below or attach a separate officially
signed letter providing that information.
Name:
Signature:
Title:
Agency:
Date: Amount:
196
PTMISEA Allocation Request
Rev.6/09
PTMISEA PROJECT DESCRIPTION
AND ALLOCATION REQUEST
7/8 8/9 9/10 10/11
Request Amount per GC 8879.55(a)(2)/PUC 99313: $0 $0 $774,000 $0
Request Amount per GC 8879.55(a)(3)/PUC 99314: $0 $0 $0 $0
Total Project Allocation Request: $0 $0 $774,000 $0
Project Title: Moorpark City Transit Vehicles (2 CNG buses)
Project Location/Address: City of Moorpark, 799 Moorpark Ave., Moorpark,CA 93021
Table 1: Project Lead/Recipient Agency Information
Project Lead/ Legislative District Numbers
Recipient Agency: VCTC Assembly: 35
Contact: Peter De Haan Senate: 19
Contact Phone#: 805-642-1591_x 106 Congressional: 24
Email Address: w ,an(@goventura.org _ Amount: Fund Type:
Address: 950 County Square Drive#207 $_$774,000 GC887955(a)(2)/PUC99313
Ventura, CA 93003 $
Table 2: Contributing PTMISEA-Eligible Project Sponsor Information
PTMISEA Contributors: Amount: Fund Type:
Contact: $
Contact Phone#: $
Email Address:
Address:
Other PTMISEA Contributors (Attach sheet with contact info) Amount: Fund Type:
TOTAL $774,000
('Contributing project sponsors attach signed letters of verification as to amount and eligibility or sign cover page)
Table 3: Project Cate go
Check only 1 box that best fits the description of the project being funded.
0 Rehabilitation, Safety or Modernization Improvement =Bus Rapid Transit
Capital Service Enhancement or Expansion XRolling Stock Procurement:
_Expansion
New Capital Project _Rehabilitation
X Replacement
197
PTMISEA Allocation Request
Rev.6/09
Table 4: Project Summary
a) Describe the project(or minimum operable segment)for which you are applying for funds. Attach additional sheets if necessary. If the
application is for the purchase of vehicles or rolling stock, please include information on number of vehicles, size, passenger count, accessibility,
and fuel type:
Write here. The proposed project is for the replacement of two Moorpark City Transit buses. The two new buses will be 32-foot buses and will have the carrying capacity of
27 passengers per bus. The buses will also come equipped with the ability to seat three wheelchair positions. The buses will be compressed natural gas and have a 12-year
life cycle. The two CNG buses will replace two 28-foot diesel buses that seat 25 passengers.
From Table 5(b)below.
Projected ridership increase is calculated based on passenger carrying capacity of 27 passenger CNG compared to current 25 passenger carrying capacity.
Operation/maintenance expenditures is based on past reduction of contractor service rates from diesel to CNG. Due to new contractor and payment system,actual savings
won't be known until buses are put into service. Projected pollution reduction is based on review of general literature detailing pollution related to diesel and CNG vehicles-
Actual pollution reduction varies depending on specific vehicle,grade of fuel,and pollutant of concern. System reliability is based on projected reduction of vehicle
breakdown reports given the newer technology.
b) Useful Life of the Project: 12 years
Table 5: Description of Major Benefits/Outcomes
a) Please check appropriate Benefit/Outcome:
X Increase Ridership by 8
X Reduce Operating/Maintenance Cost by 16%
X Reduce Emissions by 20
X Increase System Reliability by 10%
b) Please summarize and describe any other benefits:
Please see details provided above under Table 4.
Table 6: Project Schedule
Date
Begin Project Approval&Environmental Document Phase _
CEQA/Environmental Compliance
End Pro[ect Approval&Environmental Document Phase
Begin Plans, Specifications& Estimates Phase
End Plans, Specifications&Estimates Phase
Begin Right of Way Phase
---- -------
End Ri_gh of Way Phase
Begin Construction Phase(Contract Award)
End Construction Phase(Contract Acceptance)
Begin Vehicle/Equipment Order(Contract Award) Jul-13
End Vehicle/Equipment Order(Contract Acceptance) _ Jul-14
Begin Closeout Phase
End Closeout Phase
Table 7: Tax Compliance Information
Is it reasonably anticipated that any money will be derived at any point in YES
the future as a result of the project that will be paid to the State? x NO
If yes, please describe the source of the money and provide an estimate of the amount: Estimate: $
198
--75-611-c ransportation Modernization,Improvement,and Service Enhancement Account
Total Project Cost and Funding Plan
Shaded fields are automatically calculated. Please do not fill these fields.
Proposed Total Pro ect Cost Project
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14 Total
PA&ED 0 0 0 0 0 707 0 0
PS&E 0 0 0 -0 0 0 0 0
RNV 0 0 0 0 p 0 „ 0 0
CON 0 0 0 ` 0 '0 0 0 . 0
Vehicle/Equip Purch 0 90,000 0 0 0 774,000 0 `" 864,000
Other 0 01 01 01 0 p 0 -, 0
TOTAL 0 90,0001 01 01 01 774,0001 0 864,000
Public Transportation Modernization,Improvement,and Service Enhancement Account(PTMISEA)
Component 07/08 08109 09/10 10111 11/12 12/13 13/14 Total '
PA&ED _ 110
PS&E - - - - - -
RNV - - - --
-- -
CON 0
Veh/Equip Purchase - _ - 774,000 774,000
Other - - - p
TOTAL 0 01 0 0 1 -01 774,000 0;` 774.000
Funding Source: PTMISEA INTEREST
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14 iTotal
PA&ED
-- - - - - =0
PS&E -- -- -- - 0
R/W -
-- - -
- - --- - -
0
CON
Veh/Equip Purchase 0
Other - -- - -
TOTALy 4 7777,77,01
Funding Source: Federal Transit Administration 5307 Funds
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14
PA&ED
PS&E
JIO
RNV
CON
0
Veh/Equip Purchase 90,000 ti ,80000
Other - 17
TOTAL f, .>. . : . , } 1.. :90,000 . U
Funding Source:
Component 07108 08/09 09/10 10/11 11/12 12113 13/14
PA&ED
PS&E
--
- --
- -- -
:0
CON
Veh/Equip Purchase s0
Other
r0
01 0 -,_ _ 0 .- , 0 0 0 U0
Fundin Source:
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14
PA&ED
PS&E -- --
RNV - - - -
CON --
0
Veh/Equip Purchase 0
0
TOTAL 01 01 01 0 0 0 0 0
1
199
Public Transportation Modernization, Improvement, and Service Enhancement Program (PTMISEA)
Projected Cash Flow Schedule
Project Title: Project Moorpark City Transit Vehicles(2 CNG Buses)
Sponsor Agency: Agency Ventura County Transportation Commission
Sponsor Contact: Contact Peter De Haan
PTMISEA: Cash Flow Projections
Jul 2012- Jan 2013- Jul 2013- Jan 2014- Jul 2014- Total this Future
PTMISEA Funded Phase Start Date Prior Dec 2012 Jun 2013 Dec 2013 Jun 2014 Dec 2014 request requests
PS&E $0
Right of Way $0
Construction-Scope of work task#1 $0
Construction-Scope of work task#2 $0i,
Construction-Scope of work task#3 $0'
Construction-Scope of work task#4 $0,
Vehicle/Equipment Order $10,000 $764,000 $774,000
PTMISEA Cash Flow Projections
Jul 2012- Jan 2013- Jul 2013- Jan 2014- P=$O 4-
Dec 2012 Jun 2013 Dec 2013 Jun 2014 14 Total
Totals: $0,
$0,< : ; $10'000 $764 000 $774,000
N
O
O
PTMISEA Allocation Request
Rev.6/09
Exhibit 2
Public Transportation Modernization, Improvement and
Service Enhancement Program (PTMISEA)
PROJECT DESCRIPTION AND ALLOCATION REQUEST
Regional Entity: VCTC
Project ea Ventura County Transportation
Commission County: Ventura
Expansion of the Metrolink North Parking Lot&Slurry Seal of Existing Metrolink North Lot
I certify the scope, cost, schedule, and benefits as identified in the attached Project
Description and Allocation Request (Request) and attachments are true and accurate and
demonstrate a fully funded operable project. I understand the Request is subject to any
additional restrictions, limitations or conditions that may be enacted by the State Legislature,
including the State's budgetary process, which may effect the amount of bond proceeds
received by the project sponsor now and in the future. Project sponsors may need to
consider alternative funding sources if bond proceeds are not available. In the event the
project cannot be completed as originally scoped, scheduled and estimated, or the project is
terminated prior to completion, project sponsor shall, at its own expense, ensure that the
project is in a safe and operable condition for the public. I understand this project will be
monitored by the California Department of Transportation -- Division of Mass Transportation.
Name: Darren M. Kettle
Signature: [see signed cover letter]
Title: Executive Director
Agency: Ventura County Transportation Commission
Date: September 26, 2012
*If this project includes funding from more than one project sponsor, the project sponsor
above becomes the "recipient agency" and the additional contributing project sponsor(s)
must also sign and state the amount and type of PTMISEA funds (GC Section 8879.55(x)(2)
and/or Section 8879.55(a)(3)) contribution. Sign below or attach a separate officially
signed letter providing that information.
Name:
Signature:
Title:
Agency:
Date: Amount:
201
PTMISEA Allocation Request
Rev.6/09
PTMISEA PROJECT DESCRIPTION
AND ALLOCATION REQUEST
7/8 8/9 9/10 10/11
Request Amount per GC 8879.55(a)(2)/PUC 99313: $0 $0 $317,000 $0
Request Amount per GC 8879.55(a)(3)/PUC 99314: $0 $0 $0 $0
Total Project Allocation Request: $0 $0 $317,000 $0
Project Title: Expansion of the Metrolink North Parking Lot&... (see above)
Project Location/Address: City of Moorpark,799 Moorpark Ave., Moorpark,CA 93021
Table 1: Project Lead/Recipient Agency Information
Project Lead/ Legislative District Numbers
Recipient Agency: VCTC Assembly: 35
Contact: Peter De Haan Senate: 19
Contact Phone#: 805-642-1591 x 106 - - Congressional: 24
Email Address: PdehaanCW_goventura.or q Amount: Fund Type:
Address: 950 County Square Drive#207 $ $317,000 GC8879.55(a)(2)/PUC99313
Ventura, CA 93003 $
Table 2: Contributing PTMISEA-Eligible Project Sponsor Information
PTMISEA Contributors: Amount: Fund Type:
Contact: $
Contact Phone#: $
Email Address:
Address:
Other PTMISEA Contributors (Attach sheet with contact info) Amount: Fund Type:
$
TOTAL $317,000
('Contributing project sponsors attach signed letters of verification as to amount and eligibility or sign cover page)
Table 3: Project Category
Check only 1 box that best fits the description of the project being funded.
= Rehabilitation, Safety or Modernization Improvement =Bus Rapid Transit
= Capital Service Enhancement or Expansion =Rolling Stock Procurement:
_Expansion
F_7X New Capital Project _Rehabilitation
Replacement
202
PTMISEA Allocation Request
Rev.6/09
Table 4: Project Summary
a) Describe the project(or minimum operable segment)for which you are applying for funds. Attach additional sheets if necessary. If the
application is for the purchase of vehicles or rolling stock, please include information on number of vehicles, size, passenger count, accessibility,
and fuel type:
Write here: The proposed project is for expansion of the Metrolink North Parking Lot located at 310 E.High Street. The City plans to convert a vacant lot west of the North
Parking Lot into a formal parking lot,adding an estimated 55 parking stalls. The vacant lot is approximately 280 feet long and 120 feet wide. The City is also proposing to
slurry seal the existing North Parking Lot to improve its appearance. Current ridership statistics show that between 12%to 15%of all boardings on the Metrolink Ventura
County Line come from the Moorpark Station.
The new parking lot will be required to retain 95%of stormwater run-off per new development requirements. The new parking lot will also include security cameras,lighting,
and a new driveway connecting the parking lot to High Street. A new walkway will be installed to provide commuters with a safe route from their vehicles to the Metrolink
Train Station. An additional walkway connecting the current VISTA and Moorpark City Transit bus stop located on High Street to the Metrolink Station will be included.
b) Useful Life of the Project: 15 years
Table 5: Description of Major Benefits/Outcomes
a) Please check appropriate Benefit/Outcome:
X Increase Ridership by 20%o
Reduce Operating/Maintenance Cost by %
X Reduce Emissions by 20%
X Increase System Reliability by 10%
b) Please summarize and describe any other benefits:
Ridership increase is based on the addition of 55 new parking stalls(increasing total capacity from 272 to 327 parking stalls. Emissions and system reliability are
estimates based upon decrease in potential vehicles on the road and reliability of available parking stalls for potential commuters.
Table 6: Project Schedule
Date
Begin Project Approval& Environmental Document Phase Jul-13
CEQA/Environmental Compliance _ Sep-1 3
End Project Approval&Environmental Document Phase Nov-13
_Begin Plans, Specifications& Estimates Phase Nov-13
End Plans, Specifications&Estimates Phase Jan-14
Begin Righ of Way_Phase _ n/a
End Right of Way Phase _ n/a
Begin Construction Phase(Contract Award) Mar-14
End Construction Phase(Contract Acceptance) May-14
Begin Vehicle/Equipment Order(Contract Award) n/a
End Vehicle/Equipment Order(Contract Acceptance) n/a
Begin Closeout Phase Jun-14
End Closeout Phase Jul-14
Table 7: Tax Compliance Information
Is it reasonably anticipated that any money will be derived at any point in
YES
the future as a result of the project that will be paid to the State? X NO
If yes, please describe the source of the money and provide an estimate of the amount: Estimate: $
203
Public Transportation Modernization,Improvement,and Service Enhancement Account
Total Project Cost and Funding Plan
Shaded fields are automatically calculated.Please do not fill these fields.
Proposed Total Project Cost., w Project
Com onent 07/08 08/09. , 09/10 10/11: 11/12 12113 13/14 Total
PA&ED =- 0 ` :0 0 0 0 00 0
PS&E 0 0 33,000' 0 0 ` 0 ?,0 33,000
R/W 0 0 0 . 0 0 0 0. 0
CON 0 0 284,000 0 0 0 , 0 284,000
Vehide/Equip'Purch 0 0 0 0 0 0 0 0
Other 0 01 01 01 01 0 0 0
TOTAL 0 01 317,000 0 1 '01 0 0 317,000
Public Transportation Modernization,Improvement,and Service Enhancement Account(PTMISEA)
Component 07/08 08/09 09/10 10/11 11/12 12113 13114 Total ;
PA&ED 0
PS&E 33,000 33,000
R/W -- 0
CON 284,000 ,284,000
Veh/Equip Purchase _ 0
Other
TOTAL :_ Q._. .. 01; 317,0001 0 0 0 0 317,000
Funding Source: PTMISEA INTEREST
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14 1 Total,
PA&ED 0
PS&E -- -- - -- 0
R/W - - -- - - 0
CON ---- --- -- 0
- - ---
VehlEquip Purchase D
Other
0
TOTAL ! `7 " .0. ."77" 0 7�,7.. 77,9 `77 ",017-7 7, 0 7-0 .
Funding Source: Federal Transit Administration 5307 Funds
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14
PA&ED E' 0
PS&E - -- --- - --- 0
RM `z0
CON - - --- -
Veh/Equip Purchase N;'0
Other p
TOTAL {f .,, x 0 0 0 0 0 ¢ .0 0
Funding Source:
Component 07/08 08/09 09/10 10/11 11/12 12/13 13/14 7otak. ::
PA&ED p
PS&E —- -- --
RNV -- - ----- — -- - 0
CON - - - -0
Veh/Equip Purchase 0
Other - -- -TOTAL. 01 0 0 . tl 0 `; s 0 , 0 0
Fundin Source:
Component 07/08 08/09 09/10 10111 11/12 12/13 13/14 'Dotal
PA&ED ; 0
PS&E - — - - =:U
-- - ---
RNV - 0
- -- -
CON 0
Veh/Equip Purchase - 0
Other
`,0
TOTAL 1 01 0 01 0 0 0 0 0
1
204
Public Transportation Modernization, Improvement, and Service Enhancement Program (PTMISEA)
Projected Cash Flow Schedule
Project Title: Project Expansion of the Metrolink North Parking Lot&Slurry Seal of Existing Metrolink North Lot
Sponsor Agency: Agency Ventura County Transportation Commission
Sponsor Contact: Contact Peter De Haan
PTMISEA:Cash Flow Projections
Jul 2012- Jan 2013- Jul 2013- Jan 2014- Jul 2014- Total this Future
PTMISEA Funded Phase Start Date Prior Dec 2012 Jun 2013 Dec 2013 Jun 2014 Dec 2014 re uest requests
PS&E 11/1/2013 $33,000 $33;000
Right of Way $0
Construction-Scope of work task#1 3/1/2014 $45,320 $45,320
Construction-Scope of work task#2 3/15/2014 $76,059 $76 059
Construction-Scope of work task#3 4/1/2014 $144,248 $144 248
Construction-Scope of work task#4 4/15/2014 $18,373 $18,373
Vehicle/Equipment Order $0
PTMISEA Cash Flow Projections
Jul 2012- Jan 2013- Jul 2013- Jan 2014- Jul 2014-
Dec 2012 Jun 2013 Dec 2013 Jun 2014 Dec 2014 Total
Totals: ",'$O;' $0 $33,000 $284,000 $0 $317,000
N
O
U�
Attachment 2
RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2013/14
REVENUE BUDGET TO INCREASE PROP 1B LOCAL STREETS AND
ROADS FUND (2611) IN THE AMOUNT OF $1,091,000.00
WHEREAS, on June 19, 2013, the City Council adopted the budget for Fiscal
Year 2013/14; and
WHEREAS, on June 6, 2013, the Ventura County Transportation Commission
informed the City that Caltrans had awarded $1,091,000.00 in Fiscal Year 2012/13
Proposition 1B Public Transportation Modernization, Improvement and Service
Enhancement Account (PTMISEA); and
WHEREAS, a staff report has been presented to the City Council detailing the FY
2013/14 PTMISEA Allocation and its effects on Prop 1 B Local Streets and Roads; and
WHEREAS, $317,000.00 of the PTMISEA grant has been awarded for
improvements to the Metrolink North Parking Lot and $774,000.00 of the PTMISEA
grant has been awarded for the purchase of two (2) compressed natural gas public
transit buses; and
WHEREAS, Exhibit "A" hereof describes said budget amendment to Fund 2611
and its resultant impacts to the revenue budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget revenue amendment increasing Prop 1 B Local Streets
and Roads Fund (2611) by $1,091,000.00 is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
206
Resolution 2013 -
Page 2
PASSED AND ADOPTED this 17th day of July, 2013.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit "A" - Budget Amendment for Local Streets and Roads Fund
207
EXHIBIT A
BUDGET AMENDMENT FOR
PROP 1B LOCAL STREETS AND ROADS FUND (2611)
FOR FY 2012/13 PTMISEA GRANT AWARD OF$1,091,000.00
FY 2013/14
FUND BALANCE ALLOCATION:
Fund Title Fund-Account Number Amount
Prop 1B Local Streets and Roads 2611-5500 $ 1,091,000.00
Total $ 1,091,000.00
REVENUE BUDGET ALLOCATION:
Account Number Current Budget Revision Amended Budget
2611-8510-8020-3582 $ - $ 1,091,000.00 $ 1,091,000.00
$ - $ - $ -
Total $ - $ 1,091,000.00 $ 1,091,000.00
Finance Approval:
208