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Home My WebLink AboutAGENDA REPORT 2013 0717 CCSA REG ITEM 10W ITEM 10.W. -.CTiON SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK AGENDA REPORT TO: Honorable Successor Agency Board FROM: Jessica Sandifer, Management Analys DATE: June 28, 2013 (Successor Agency Mee9fl g of 07/17/13) SUBJECT: Consider Change Order #1 for Removal of Underground Storage Tanks (UST) and Demolition of Structures at 412/450 High Street (Project 5084) and Resolution Amending the Budget for FY 2013/14 BACKGROUND The Redevelopment Agency of the City of Moorpark purchased the property at 412/450 High Street, formerly the JE Clark Fueling Station, in November 2010. The Successor Agency Board authorized the advertisement for bids on October 3, 2012 for demolition of the structure and underground storage tanks. Five bids were received by the due date of November 5, 2012, and the Agency awarded the bid to NCM Demolition and Remediation, L.P. (NCM) on December 19, 2012. The Notice to Proceed (NTP) was issued on March 21, 2013 and the original contract end date was April 17, 2013. DISCUSSION NCM immediately began work on the project pursuant to the NTP. They submitted permanent tank closure paperwork to the County of Ventura Environmental Health Department (EHD) who indicated that the permanent closure permit would be ready within one to two weeks. For reasons unknown EHD took 30-days to issue the permit. Additionally, it took Southern California Edison 30-days to schedule the removal of the live electrical service line. NCM was finally able to begin work on the project at the end of May. While exposing the tanks scheduled for removal under the original scope of work, NCM exposed one of the two older tanks on site that had been previously abandoned in place. Since NCM is on site and has already exposed one of the older tanks, staff requested a change order to remove this tank and search for the second tank and remove that one if found pursuant to a revised permanent tank closure permit issued by EHD. NCM is requesting a change order to the contract completion date of 90-days and additional funds to remove the third and fourth tank. 375 Honorable Successor Agency Board July 17, 2013 Page 2 FISCAL IMPACT The project bid was $107,700.00, with a 10% project contingency of $10,770.00 for a total approved project cost of $118,470.00. Since the requested amount for the change order work is more than the project contingency, staff is requesting a budget amendment of $24,800.00 for the change order work in order to keep the original project contingency intact for other unforeseen circumstances. This makes the total authorized contract amount, including contingency funds, $143,270.00 and is less than the approved Recognized Obligation Payment Schedule (ROPS) 13-14A amount of $200,000.00, which was approved by the Successor Agency and Oversight Board February 19, 2013 . A budget amendment from the RDA-SA Econ Devt Fund (9101) in the amount of $24,800.00 is needed to fund the requested change order. STAFF RECOMMENDATION (ROLL CALL VOTE) 1) Approve Change Order #1 for NCM Demolition and Remediation, L.P., amending the Agreement in the amount of $24,800.00 and authorize the Executive Director to execute the Change Order, subject to final language approval by the Executive Director and Agency Counsel. 2) Approve Resolution No. SA-2013- Attachment 1: Change Order#1 Attachment 2: Resolution No. SA- 2013- 376 ATTACHMENT HMENT I SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK CHANGE ORDER Change Order No. 1 Job Title: DEMOLITION AND REMOVAL OF UNDERGROUND STORAGE TANKS Project No: SARA-12-01 This Change Order Provides for: ITEM #1 —Time Extension 1. Reason for Change: Numerous delays outside of the Contractor's control relevant to permit processing with the Environmental Health Department (EHD) and discovery of additional tanks and revision to current EHD permit. 2. Description of Change: Adding time to contract (non-monetary) 3. ADDED WORK—AGREED PRICE ADD: $0 4. Change in Contract Time: Ninety (90) days are added to contract time. New completion date is August 27, 2013. ITEM #2 —Removal of additional tanks 1. Reason for Change: Contractor found one of the two suspected additional tanks that had been previously closed in place. City is requesting removal of this tank and discovery and removal of the second tank, if found. 2. Description of Change: Removal of third and fourth tanks per EHD revised permanent closure permit. 3. ADDED WORK— AGREED PRICE ADD: $24,800 4. Change in Contract Time: Incorporated in Item #1. The Total Amount of this change is......................................................... $24,800 Original Contract Amount: $107,700.00 Sum of Prior Change Orders: $0.00 This Change Order(#1) amount total $24,800.00 New Contract Amount with all change orders: $132,500.00 Change Order No. 1 Page 1 of 2 377 Changes in Project Duration: Original Project Duration: 30 Days Prior Approved Additional Project Days 0 Days This Change Order(#1) adds: 90 Day Revised Project Duration: 120 Days Original Completion Date: April 17, 2013 New Completion Date: August 27, 2013" *new completion date has adjustments based on City Holidays during the extended time period. The undersigned hereby propose and agrees to furnish any and all labor, material, equipment, etc, in strict accordance with the requirements of the original contract documents except as specifically above noted or otherwise required in connection with the above proposed change. The original contract documents remain in full force ad effect except as specifically modified herein. The Agency and Contractor hereby agree that the compensation set forth in this change order shall comprise the total direct and indirect costs due to the Contractor for the work or changes defined in the Change Order. This Change Order constitutes full and mutual accord and satisfaction for all time and all cost related to this change. By acceptance of this Change Order the Contractor aggress that the Change Order represents an equitable adjustment to the contract. APPROVED: Subhas Kara, President, NCM Demolition and Remediation DATE APPROVED Steven Kueny, Executive Director DATE Successor Agency of the Redevelopment Agency of the City of Moorpark Attachment: Contractor's Request for Change Order's#1 and#2 Change Order No. 1 Page 2 of 2 378 NCM Derncihhon and Remediation, LP 404 North Berry Street Brea: CA 92821-3104 T 714.673-3500 "714.672.3501 NCM .:wva ncrn>rou��con, CA License#914688 REQUEST FOR CHANGE ORDER June 26, 2013 REQUEST NO. it TO: Jessica Sandifer Via Email:jsandifer(i�ci.moorpark.ca.us City of Moorpark Community Development 799 Moorpark Avenue Moorpark,CA 93021 Project Name: Demolition and Removal of Underground Storage Tanks 412/45o High Street This request covers proposed changes to the contract as described herein. Description of Changes: Due to numerous delays caused by the Ventura County of Environmental Health Department,NCM Demolition and Remediation and the City of Moorpark have been unable to obtain the required permits to start the removal of the underground storage tanks.Additionally a 3rd and possibly 4th tank have been discovered on site.As a result we are requesting a non-monetary change order,in the form of a 90-day time extension,to allow for the permitting process to be completed,at which time the removal of the tanks will commence. TOTAL ADD TO CONTRACT: ....................................................................................... $ 0.00 Contract Time shall be extended by: qo calendar days. Work described above is: (X)required Q optional Submitted by: By: James Vallejos—NCM Demolition and Remediation, LP 6/26/2012 The described changes have been reviewed and authorized to proceed at the above dollar amount. Approved by: By: Jessica Sandifer—City of Moorpark 4122/2012 JV:js 412/45o High Street Change Order#1 379 NCM Demolition and Rernediati0;9_-P 404 North Perry Stre.tt Brea,CA 92821-3104 T 714,672.3500 F 714,6 7 gt0U wr w.ncmgroup com GA License 4914688 REQUEST FOR CHANGE ORDER June 18, 2013 REQUEST NO. 2 TO: Jessica Sandifer Via Email:jsandifer(?,ci.moorpark.ea.us City of Moorpark Community Development 799 Moorpark Avenue Moorpark,CA 93021 Project Name: Demolition and Removal of Underground Storage Tanks 412/45o High Street This request covers proposed changes to the contract as described herein. Description of Changes: Expose,two approximately 8,000 gallon abandoned underground storage tanks,filled with concrete slurry.Concrete will have to be broken out from each tank to allow for proper cleaning of residual solids and liquids. Price includes permits,testing,backfill and compaction. This change order includes 400 gallons of manifested material with excess gallons being additionally billed at$1.85 per gallon.Solids and/or sludge will be billed at$300.00 per drum. This proposal assumes that tanks are not larger than 8'in diameter.If tanks are larger than 8'in diameter, there will be an additional charge for drop decks and permits. This change order assumes that there will be a water source within 150 feet of the tank hole.It no water will be available,a water tank can be provided at an additional cost of$300.00 Fiberglass tank disposal is an additional charge that is not included in this change order. TOTAL ADD TO CONTRACT: ..............................................................................$24,800.00 Contract Time shall be extended by: _5_ calendar days. Work described above is: (X)required Q optional Submitted by: By: James Vallejos—NCM Demolition and Remediation,LP 6/18/2013 380 ATTACHMENT 2 RESOLUTION NO. SA-2013- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2013/2014 BUDGET BY APPROPRIATING $24,800.00 FROM THE RDA-SA ECONOMIC DEVELOPMENT FUND (9101) FOR CHANGE ORDER #1 FOR DEMOLITION OF STRUCTURES AND UNDERGROUND STORAGE TANKS AT 412/450 HIGH STREET WHEREAS, on December 19, 2012 the Successor Agency approved staff recommendation to award the demolition of structures and underground storage tanks at 412/450 High Street contract to NCM Demolition and Remediation, LP; and adopted Resolution No. SA-2012-2 to appropriate $118,470.00 from RDA-SA Economic Development Fund (9101); and WHEREAS, on June 19, 2013, the City of Moorpark adopted the Operating and Capital Improvement budget for Fiscal Year 2013/14; and WHEREAS, a staff report has been presented to the Successor Agency Board requesting additional appropriation to fund Change Order #1 for the demolition of structures and underground storage tanks at 412/450 High Street; and WHEREAS, a budget adjustment in the aggregate amount of $24,800.00 is requested for this work; and WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said budget amendment and the resultant impact to the budget line item. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $24,800.00 from the RDA- SA Economic Development Fund (9101) as more particularly described in Exhibit "A", attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. 381 Resolution No. 2013 — SA- Page 2 PASSED AND ADOPTED this 17th day of July, 2013. Janice S. Parvin, Chair ATTEST: Maureen Benson, Agency Secretary Exhibit A — Budget Amendment 382 EXHIBIT A BUDGET AMENDMENT FOR RDA-SA Economic Development Fund for Change Order#1 for the Demolition of Structures and Underground Storage Tanks 412-450 High Street 2013/14 FUND ALLOCATION FROM: Fund Account Number Amount RDA-SA Economic Development Fund 9101-5500 $ 24,800.00 Total $ 24,800.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 1000.2411.5084.9611 $ 24,393.00 $ - $ 24,393.00 9101.2411.5084.9611 $ - $ 24,800.00 $ 24,800.00 9103.2411.5084.9611 $ 200,000.00 $ - $ 200,000.00 Total $ 224,393.00 1 $ 24,800.00 $ 249,193.00 *current budget in 9101 fund does not reflect pending Capital Improvement Project rollovers from FY 12/13 Approved as to Form: (2,,AUK 383