HomeMy WebLinkAboutAGENDA REPORT 2013 0904 CCSA REG ITEM 10N ITEM 10.N.
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MOORPARK CITY COUNCIL A`Fo ` �°- �-� —
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AGENDA __--
REPORT
TO: Honorable City Council
FROM: Dave Klotzle, City Engineer/Public Works Director
DATE: August 26, 2013 (CC Meeting of 09/04/13)
SUBJECT: Consider Amendment No. 2 to Agreement with Sterndahl Enterprises,
Inc. for 2013 Pavement Markings Project (Project 8092) and a
Resolution Amending the Fiscal Year 2013/14 Budget to Fund
Amendment No. 2
BACKGROUND
On May 15, 2013, City Council authorized the City Manager to execute an agreement
with Sterndahl Enterprises Inc. (Sterndahl) for the 2013 Pavement Markings Project to
replace faded roadway stripes, arrows and words at various locations throughout the
City. This project includes the re-striping of more than 20,000 feet of center line striping
and more than 70,000 feet of edge line and bike lane striping. The project also includes
re-striping of turn lane lines and various legends. The re-striping will provide for greater
visibility of the roadway markings and improve safety for bicyclists sharing the road with
vehicles.
On July 17, 2013, City Council authorized the City Manager to execute Amendment No.
1 to the agreement with Sterndahl to include replacement of pavement striping at
Arroyo Vista Community Park.
DISCUSSION
The original agreement with Sterndahl is for a not-to-exceed amount of$96,694.90 plus a
contingency of $14,500.00 for additional services as approved by the City Manager.
During the project, it was determined that additional services were required to replace
additional faded pavement stripes, crosswalks, words and arrows at various locations
throughout the City at a total additional cost of $22,500.00 above the original agreement
amount of $96,694.90. Amendment No. 2 to the agreement (Attachment 1) is necessary
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Honorable City Council
September 4, 2013
Page 2
to increase the amount of contingency by $7,500.00 for the additional work. Amendment
No. 1 added pavement striping at Arroyo Vista Community Park and increased the
agreement amount by $16,088.00 including a ten percent contingency.
FISCAL IMPACT
A summary of the original agreement amount, contingency and amendment amounts is
shown below.
Original Agreement $96,694.90
15% Contingency $14,500.00
Amendment No. 1 —AVCP Striping incl. 10% contingency $16,088.00
Amendment No. 2 — additional City-wide striping $7,500.00
Total Agreement Amount $134,782.90
A resolution amending the Fiscal Year 2013/14 budget (Attachment 2) is required to
appropriate $7,500.00 for Amendment No. 2.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve Amendment No. 2 to the Agreement with Sterndahl Enterprises, Inc. for
additional striping services, and authorize the City Manager to execute Amendment
No. 2 in the amount of$7,500.00.
2. Adopt Resolution 2013 - amending the Fiscal Year 2013/14 budget to
appropriate $7,500.00 from HUT 2103 Fund (Fund 2606) to fund Amendment No. 2.
Attachments:
1 —Amendment No. 2 to Agreement with Sterndahl Enterprises Inc.
2 — Resolution 2013 -
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Attachment 1
AMENDMENT NO. 2
TO AGREEMENT BETWEEN THE CITY OF MOORPARK
AND STERNDAHL ENTERPRISES, INC., FOR ADDITIONAL STRIPING SERVICES
This Amendment to Agreement, made and entered into this day of
2013, between the City of Moorpark, a California municipal
corporation, hereinafter referred to as "City" and Sterndahl Enterprises, Inc., a
corporation, hereinafter referred to as "Contractor."
Whereas, on June 7, 2013, the City and Contractor entered into an Agreement
for certain roadway striping services to be provided to City by Contractor; and
Whereas, on July 30, 2013, Amendment No. 1 to the Agreement was approved
to include additional striping services at Arroyo Vista Community Park; and
Whereas, the City now desires to further amend the Agreement to include
compensation for additional striping services at various locations throughout the City.
Now, therefore, in consideration of the mutual covenants, benefits, and premises
herein stated, the parties hereto agree to amend the aforesaid Agreement as follows:
I. Section 2, Scope of Services, of the Agreement is amended to read, in its
entirety, as follows:
"City does hereby retain Contractor in a contractual capacity to provide
construction services related to striping services, as set forth in Exhibits B and C:
Contractor's Bid Proposal(s), dated May 1, 2013 and June 2, 2013, which exhibits are
attached hereto and incorporated herein by this reference as though set forth in full and
hereinafter referred to as the "Proposal" and as set forth in Exhibits B and C, which
include (i) Standard Specifications; (ii) Special Provisions; (iii) Workers' Compensation
Insurance Certificate (Labor Code 1860 and 1861); (iv) Payment and Performance
Bonds; and (v) Insurance Certificate for General Liability and Automobile Liability,
attached hereto and incorporated herein by this reference as though set forth in full and
hereinafter referred to as Exhibits B and C. Where said Scope of Services is modified
by this Agreement, or in the event there is a conflict between the provisions of said
Scope of Services and this Agreement, the language contained in this Agreement shall
take precedence.
Contractor shall perform the tasks described and set forth in Exhibits B and C,
both of which are attached hereto and incorporated herein by this reference as though
set forth in full.
Compensation for the services to be performed by Contractor shall be in
accordance with Exhibits B and C, attached hereto and incorporated herein by this
reference as though set forth in full. Compensation shall not exceed the rates or total
value of one hundred eleven thousand three hundred nineteen dollars and ninety cents
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($111,319.90) as stated in Exhibits B and C, plus a twenty-two thousand, five hundred
dollar ($22,500.00) contingency for additional striping throughout the City, plus a ten
percent (10%) contingency for the striping at Arroyo Vista Community Park in the
amount of one thousand four hundred sixty-three dollars ($1,463.00) for a total amount
of one hundred thirty-four thousand seven hundred eighty-two dollars and ninety cents
($134,782.90) without the written authorization of the City Manager. Payment by City to
Contractor shall be as referred to in this Agreement."
City and Contractor acknowledge that this project is a public work to which
prevailing wages apply. Contractor agrees to comply with and be bound by all the
terms, rules and regulations described in (a) Division 2, Part 7, Chapter 1 (commencing
with Section 1720) of the California Labor Code, including without limitation Labor Code
Section 1771 and (b) the rules and regulations established by the Director of Industrial
Relations implementing such statutes, as though set forth in full herein, including any
applicable amendments made thereto during the term of this Agreement. For every
subcontractor who will perform work on this project, Contractor shall be responsible for
subcontractor's compliance with (a) and (b), and Contractor shall take all necessary
actions to ensure subcontractor's compliance.
II. Paragraph 1 of Section 5, Payment, of the Agreement is amended to read as
follows:
"The City agrees to pay Contractor monthly, in accordance with the terms and
the schedule of payment as set forth in Exhibits B and C, attached hereto and
incorporated herein by this reference as though set forth in full, based upon actual time
spent on the above tasks. This amount shall not exceed one hundred eleven thousand
three hundred nineteen dollars and ninety cents ($111,319.90), plus a twenty-two
thousand, five hundred dollar ($22,500.00) contingency for additional striping
throughout the City, plus a ten percent (10%) contingency for the striping at Arroyo
Vista Community Park in the amount of one thousand four hundred sixty-three dollars
($1,463.00) for a total amount of one hundred thirty-four thousand seven hundred
eighty-two dollars and ninety cents ($134,782.90) for the total term of the Agreement
unless additional payment is approved as provided in this Agreement."
III. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force and
effect.
Sterndahl Enterprises Inc., Amendment No. 2 2
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In witness whereof, the parties hereto have executed this Amendment on the
date and year first above written.
CITY OF MOORPARK STERNDAHL ENTERPRISES, INC.
Steven Kueny, City Manager Dennis Sterndahl, Vice President
Attest:
Maureen Benson, City Clerk
Sterndahl Enterprises Inc., Amendment No. 2 3
329
Exhibit B
CITY OF MOORPARK
DEPARTMENT OF PUBLIC WORKS
PROPOSAL
FOR
2.013 Pavement Makings
REVISED April 28, 2013 —
Specification No. MPK 12-00, including 1 sheet of plans
Revised Bids(pages 1 and 2) must be received by 6:QO P.m. on May 3.2013
Completion Time: 15ConsecutWe Working Daysafter Receipt of
Notice to Proceed
Liquidated Damages:$500 per Calendar Day
Working Hours: 7:00 a.m. to 4:00 p.m.
Contractor Name cal El Street Address
city P 'y State Zip Code X135
Telephone No.T( IN —T112 Email:��Eat!'�A=Iu^
Licensed in accordance with an act providing for the registration of Contractor's License
No. CIM24C 1,0t Expiration Date 41-3 :�j
Federal Tax Identification Number. 5S' 37�6��s
The undersigned declares that he/she has carefully examined the location of the proposed
work, that he/she has examined the Plans and Specifications and read the accompanying
instructions to bbiildedters, and hereby proposes to famish all materials and to do all the work
required in this Proposal. work In accordance with such.Plans and Specifications for the prices
The undersigned has carefully checked all the figures in this Proposalzrid understands that City
will not be responsible for any error or omission on the part of the unWamigned in preparing this
bid nor will City release the undersigned on account of such error or omission.
The undersigned swears or affirms under of perjury that the information regarding the
Contractors license is true and correct.
SignaWm.of.Bidder l�=i- 1Z Glc� it —
Title
Signature of Bidder Title
Date of Submittal:
2013 Pavement Markings 330
Exhibit C
June 2, 2013
PROPOSED SCHEDULE OF WORK AND PRICES
2013 Pavement Marking Spec No. MPK 13-02
Striping for AVRC P rking lots B, C and D
Item Description QTY Unit Unit Price Cost
Stalls (Paint) 500 EA $ 11.00 $5,500
HC Stalls Paint 25 EA $ 85.00 $2,125
Base Line Paint 500 LF $ 1.00 $500
STOP Legend including limit line (Paint) 2 EA $ 100.00 $200
EXIT Legend (Paint) 3 EA $ 100.00 $300
NO EXIT Legend Paint 2 EA $ 150.00 $300
Center Line-Detail 21 Paint 2200 LF $ 1.00 $2,200
Roadway edge-4"white (Paint) 4400 LF $ 0.50 $2,200
Painted Island 4"white line Paint 200 LF $ 1.00 $200
Arrows Type I, IV, and V(Paint) 20 EA $ 55.00 $1,100
TOTAL COST $14,625
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Attachment 2
RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2013/14 BUDGET TO APPROPRIATE $7,500.00 FROM
HIGHWAY USERS TAX (HUT) 2103 FUND (2606) FOR
ADDITIONAL CONSTRUCTION COSTS FOR THE 2013
PAVEMENT MARKINGS PROJECT (PROJECT 8092)
WHEREAS, on June 19, 2013, the City Council adopted the Operating and
Capital Improvements Projects budget for Fiscal Year 2013/14; and
WHEREAS, on May 15, 2013, the City Council awarded a construction contract for
the 2013 Pavement Markings Project to Sterndahl Enterprises Inc.; and
WHEREAS, a staff report has been presented to the City Council describing the
need to add pavement marking work to Sterndahl's contract and requesting a budget
amendment to appropriate $7,500.00 from HUT 2103 Fund (2606) for the additional work;
and
WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said
budget amendment and its resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase of $7,500.00
as more particularly described in Exhibit"A", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 4th day of September, 2013.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit 'A': Appropriation and Budget Detail
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Reso).doc
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Resolution No. 2013 -
EXHIBIT "A"
BUDGET AMENDMENT FOR
HUT 2103 FUND (2606) TO APPROPRIATE FUNDING FOR ADDITIONAL
CONSTRUCTION COSTS FOR THE 2013 PAVEMENT MARKINGS PROJECT
(PROJECT 8092)
FY 2013-2014
FUND ALLOCATION FROM:
Fund Account Number Amount
HUT 2103 2606-5500 $ 7,500.00
Total $ 7,500.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number Current Budget Revision Amended Budget
2606.8310.8092.9641 $ 52,021.05 $ 7,500.00 $ 59,521.05
Total $ 52,021.05 $ 7,500.00 $ 59,521.05
Finance Approval: X,��
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