HomeMy WebLinkAboutAGENDA REPORT 2013 1002 CCSA REG ITEM 10O ITEM 10.0.
MOORPARK CITY COUNCIL
AGENDA REPORT
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TO: Honorable City Council
FROM: Ron Ahlers, Finance Director
DATE: September 25, 2013 (City Council Meeting of October 2, 2013)
SUBJECT: Consider Resolution Amending the Fiscal Year 2012-13 Budget to
Transfer Expenses for the Slurry Seal Citywide Project from the City
Wide Traffic Mitigation Fund (2002) and HUT 2103 Fund (2606) to
Prop 1 B Local Streets and Roads Fund (2611)
SUMMARY
State law requires the Proposition 113 Local Streets and Road (Prop 1 B) monies be
spent within four fiscal years of receipt. The last fiscal year (FY) to spend the Prop 1 B
money was 2012-13. The FY 2012-13 accounting books are still open and staff is
requesting the City Council adopt the attached resolution which appropriates $584,704
from the Prop 113 Local Streets and Roads Fund to the Slurry Seal Citywide project
(8002) and reduces the appropriation in the City-Wide Traffic Mitigation Fund and the
HUT 2103 Fund.
DISCUSSION
The City receipted $581,448 and $537,418 in FY 2007-08 and FY 2008-09 from Prop
113 funds, respectively. The City spent $552,706 and $28,861 in FY 2009-10 and FY
2010-11, respectively. This effectively spent the money received in FY 2007-08. The
FY 2008-09 money needs to be spent by June 30, 2013 in order to comply with State
law. Therefore, the City needs to transfer the 2012-13 expenses of the Slurry Seal
Citywide project (8002) from the City-Wide Traffic Mitigation Fund (2002) and HUT 2103
Fund (2606) to the Prop 1 B Fund (2611).
The attached resolution appropriates the Slurry Seal Citywide project into the Prop 1 B
fund in the amount of $584,704 and reduces the appropriation in the City-Wide Traffic
Mitigation Fund and the HUT 2103 Fund.
The City will close the Prop 1 B fund effective June 30, 2013 and transfer any remaining
cash and receivable along with any expenditure projects to the HUT 2103 fund.
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Honorable City Council
October 2, 2013
Page 2
FISCAL IMPACT
None. The resolution transfers expenses from one fund to another. No additional
expenditures are required.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2013- amending the fiscal year 2012/2013 budget.
Attachment: Resolution No. 2013 -
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RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2012/13 BUDGET TO ALLOCATE $584,704 FROM THE
PROP 1B LOCAL STREETS AND ROADS FUND TO THE
SLURRY SEAL CITYWIDE PROJECT (8002)
WHEREAS, on June 20, 2012, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2012/13; and
WHEREAS, a staff report has been presented to City Council discussing the
transfer of expenses to the Prop 1 B Local Streets and Roads Fund, and
WHEREAS, an appropriation of $584,704 is requested from the Prop 1B Local
Streets and Roads Fund (2611); and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $584,704 from the Prop 1B Local
Streets and Roads Fund (2611) and reducing the appropriation in the City-Wide Traffic
Mitigation Fund and the HUT 2103 Fund, as more particularly described in Exhibit "A"
attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of October, 2013.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A— Budget Amendment
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EXHIBIT A
BUDGET AMENDMENT FOR THE PROP 1B LOCAL STREETS AND ROADS FUND
FOR THE SLURRY SEAL CITYWIDE PROJECT
FY 2012/13
FUND ALLOCATION FROM:
FUND TITLE FUND ACCOUNT NUMBER AMOUNT
City-Wide Traffic Mitigation Fund 2002-5500 ($ 121,738)
HUT 2103 Fund 2606-5500 ($ 462,966)
Prop 1 B Local Streets and Roads 2611-5500 $ 584,704
Total $ 0
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET
2002-8310-8002-9640 $ 339,975 ($ 121,738) $ 218,237
2606-8310-8002-9640 $ 495,966 ($ 462,966) $ 33,000
2611-8310-8002-9640 $ 2,717 $ 584,704 $ 587,421
Total $ 838,658 $ 0 $ 838,658
Finance approval: A4,�
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