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Home My WebLink AboutAGENDA REPORT 2013 1002 CCSA REG ITEM 10R ITEM 10.13. MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Jessica Sandifer, Management Analyst DATE: September 16, 2013 (CC Meeting of October 2, 2013) SUBJECT: Consider Conceptual Plans for a Recreational Trail System at Arroyo Vista Community Park (AVCP) (CIP Projects 7712, 7713, 7852) and Resolution Amending the Fiscal Year 2013114 Budget for Civil Engineering and Lighting Services BACKGROUND For several years, the Parks and Recreation Commission and the City Council have discussed the need for a recreation trail system at Arroyo Vista Community Park (AVCP). A designated pedestrian/bicycle path at AVCP would provide a safe route of travel through the park, as the existing vehicular access road is currently utilized on a daily basis by many students that travel to and from Moorpark High School. The park access road is also utilized by many pedestrians and bicyclists to access adjoining neighborhoods and local commercial centers. In addition, both the Parks and Recreation Commission and the City Council have expressed their desire to install a formal walking/fitness path with exercise equipment to enhance the recreational and fitness opportunities within the park. AVCP also does not currently have an accessible route of travel that meets the requirements of the Americans with Disabilities Act (ADA) to the softball fields or other open space areas within the park. Staff feels that an ADA path of travel throughout the park should be installed to encourage recreational activities for members of the public with disabilities. On May 15, 2013, the City Council adopted the City of Moorpark Mission Statement, Priorities, Goals, and Objectives for FY 2013/2014. The following are the Departmental Goals and Objectives that coincide with the Council's desire for a recreation trail system at AVCP: Vll. A. 20. Develop a conceptual plan and cost estimates for a formal walking path around the perimeter of Arroyo Vista Community Park. 373 Honorable City Council October 2, 2013 Page 2 26. Develop conceptual design plan and cost estimates for widening the access road within Arroyo Vista Community Park (AVCP) to accommodate bike lanes/paths and sidewalks. Vl. C. 2. Install outdoor fitness equipment at one or more parks. A recreation trail system would also promote sustainability (No. 10 on the City Council's Top Ten Priorities) by encouraging residents to walk or ride bicycles. A reduction in vehicular use would ultimately reduce the City's carbon footprint, as well as a reduction in fossil fuel production. On October 3, 2012, the City Council adopted Resolution 2012-3132, to become a Healthy Eating Active Living (HEAL) City. This resolution was initiated by the League of California Cities (League) in an effort to collaborate with Local Government and the Cities, Counties, and Schools (CCS) Partnership, to promote wellness policies and make their cities healthier. The HEAL campaign is a comprehensive approach, and provides a roadmap for Cities to adopt policies to improve physical activity and healthy food resources for residents of their communities. Section 1 of Resolution 2012-3132 states the following: Section 1. Built Environment. The City of Moorpark shall make every attempt to build an environment conducive to healthy living by: • Planning and construction a built environment that encourages walking, biking and other forms of physical activity; • Addressing walking and biking connectivity between residential neighborhoods and schools, parks, recreational resources, and retail; • Expanding community access to indoor and outdoor public facilities for physical activity through joint use agreements with schools and/or other partners; • Striving to offer more programs and activities that promote physical activity, good nutrition, and/or fun and exciting and promote a healthy lifestyle; • Ensuring that healthy living activities are properly and effectively promoted; • Providing healthy choices for food and drinks at all City youth-oriented facilities with food and/or drink vending machines shall dispense using Senate Bill 19 (Escutia, 2001) guidelines. A recreation trail system at AVCP would provide an ideal opportunity to encourage a healthier lifestyle and support the City's commitment to living a healthy lifestyle through exercise and nutrition. 374 Honorable City Council October 2, 2013 Page 3 DISCUSSION Staff has prepared a conceptual plan for a proposed recreational trail system at Arroyo Vista Community Park (AVRC) (see Attachment 1). The plan incorporates a safe route of travel for both pedestrians and bicyclists from the existing pedestrian bridge at the east end of the park, to the Arroyo Vista Recreation Center (see Attachment 2). Approximately 17 parking spaces will be eliminated due to a realignment of the access road at the east end of parking lot C, and the north side of the access road at the emergency vehicular turnaround. However, the proposed pathway layout will increase the width of the existing access road west of parking lot C, and will ultimately increase the total number of parking stalls in the park by approximately 17 parking spaces. The bicycle/pedestrian trail will provide a separate pedestrian sidewalk west of parking lot C, to allow easy access to the open field areas from adjacent parking stalls, as well as a separate bicycle path with rail fencing. Pedestrian crossings will be provided approximately every 100' on center and the bicycle path will connect to the existing bicycle path along the access road to the west of AVRC, ultimately providing access to Moorpark High School and Tierra Rejada Road. Internally, the proposed trail system will incorporate a one mile fitness loop around the perimeter of AVCP, with exercise stations set along the route. Staff proposed to utilize decomposed granite paving for the surface material of the loop trail, as this material is preferred over concrete or asphalt for recreational activities such as running or jogging. In addition, there is a need to install ADA compliant walkways to the softball fields (see Attachment 3) and other open turf areas throughout the park. The proposed recreation trail system incorporates a concrete walkway, ramp and stairs with handrails that will provide ADA access from AVRC, and adjacent handicap parking stalls, to the softball fields and surrounding park areas. An opportunity is quickly approaching to apply for a Land and Water Conservation Fund (LWCF) grant from the California State Parks, Office of Grants and Loans (OGALS). California's Outdoor Recreation Plan (CORP) recognizes that "Meaningful recreation activities, facilities, programs and increased opportunities for physical activity are vital to improving the health and well-being of Californians" and it is state policy that "....park and recreation professionals should also promote and support increased physical activity among Californians which is critical to combating the obesity epidemic and preventing serious chronic conditions like heart disease and diabetes...". The CORP also identifies the need to improve accessibility to parks by removing physical barriers that limit access to parks. The LWCF grant requires that applicable projects identify areas that implement identified CORP action areas. Improved pedestrian and bicycle access throughout AVCP, as well as the proposed fitness path and ADA walkways, are action areas identified in the CORP. Staff is confident that the proposed recreational trail system at Arroyo Vista Community Park meets the primary intent of the LWCF grant and will return at a later date with more information and approval of the grant application. 375 Honorable City Council October 2, 2013 Page 4 In order to move this project forward, staff recommends contracting with a Civil Engineer to prepare the plans and specifications for the entire recreational trail system. In addition, the services of a lighting and utility consultant will need to be obtained, as pathway lighting will be required for this project. In order to demonstrate the City's commitment to this project, a full set of construction drawings and specifications will need to be submitted with the grant application on February 3, 2014. Staff will be preparing an RFP within the next couple of weeks for these services and is requesting an amendment to the Fiscal Year 2013/14 budget for civil engineering and lighting services. In addition, staff proposes to kick off this project with a 5K fun run and exercise challenge at Arroyo Vista Community Park. Staff has not established a date for this event, but anticipates that it will be scheduled mid-December, 2013 (see draft flyer for the event, Attachment 4). An integral component of the LWCF grant application is the public input process and staff feels that a fun run and exercise challenge along the future location of the loop trail would be an exciting opportunity to not only promote a new City event, but also involve the public in the development of this project. Staff intends to promote this event at the City booth during the Country Days event on October 5. FISCAL IMPACT Staff has estimated that the cost to complete the entire project is $1.2 million. To date, a TDA Article 3 grant has been secured from the state in the amount of $132,000 for the pedestrian/bike path improvements from the pedestrian bridge to Arroyo Vista Recreation Center. Staff will be applying for a LWCF grant from the State Parks Department in the amount of $400,000, which is equivalent to approximately 36% of the total project costs, less the money obtained through the TDA Article 3 grant. Based on past projects that have been funded through the LCWF, staff feels that this amount of funding is reasonable and in line with similar grant applications. The LWCF grant is a reimbursement grant and all funds need to be allocated for the grant from City sources prior to application. The LWCF grant will reimburse these City sources upon award of the grant application. The remaining project costs that would be paid from City funds is considered match money for the grant. If staff is successful in securing the grant, it is proposed that the remaining $668,000 project costs will be allocated from a percentage of the General Fund (Fund 1000) as well as the Traffic System Management Fund (TSM) (Fund 2001). The City Council approved a FY 2013/14 budget appropriation of $75,000 for the ADA improvements at the softball fields at AVCP. The remaining balance of approximately $593,000 would come from the TSM fund or a combination of other funds. Staff will evaluate these funding options and return to City Council once the plans and specifications have been prepared and an,accurate budget for this project has been obtained. 376 Honorable City Council October 2, 2013 Page 5 Staff is requesting an amendment to the FY 2013/14 budget by $85,000 for Civil Engineering services from the Traffic System Management Fund (2001), and $15,000 for lighting services from the Park Improvement Community Wide Fund (2100). $35,000 for lighting plans and $20,000 for utility plans were already included in the FY 2013/14 budget (CIP 7022). However, the lighting plans did not consider the loop trail at AVCP, thus the need for additional appropriation. Staff is not requesting additional appropriation for the utility plans. STAFF RECOMMENDATION (ROLL CALL VOTE) 1) Approve the conceptual plan for a recreation trail system at Arroyo Vista Community Park; and 2) Adopt Resolution No. 2013- , amending the FY 2013/14 Budget to fund civil engineering and lighting consultant services. Attachments: 1. Arroyo Vista Community Park Proposed Recreational Trail Improvements, Overall Circulation Concept. 2. Arroyo Vista Community Park Proposed Recreational Trail Improvements, Plan Detail A. 3. Arroyo Vista Community Park Proposed Recreational Trail Improvements, Plan Detail B. 4. Draft 5K Fun Run and Exercise Challenge Flyer. 5. Resolution No. 2013 - 377 ppppR .F 0 ARROYO VISTA COMMUNITY PARK ATTACHMENT 1 PROPOSED RECREATIONAL TRAIL IMPROVEMENTS <TEO JJ 'OVERALL CIRCULATION CONCEPT' PROPOSED 12' BICYCLE PATH & 6' SIDEWALK W/EXPANDED PARKING PROPOSED 12' BICYCLE PATH NURSERY (EXISTING SIDEWALK) PROPOSED 16 COMBINATION PROPOSED 12' BICYCLE PATH BICYCLE/PEDESTRIAN PATH a &6' SIDEWALK ACCESS ROAD 'i I - NURSERY , -- - --- -- --- -- --- -- --- - LOT C L---------_----(SEE PLAN DETAIL 'W') -----------J ti ------ ---------------- ------------------ ---' PROPOSED ADA LOTD WALKWAY LOT B o I o " i SOFTBALL AVRC FIELDS MULTI-USE (S E PLAN DETAIL 'B')I EXISTING PAVILION AND COURT a RESTROOM/CONCESSION STAND LOT A GYM or TOT LOT PROPOSED 8' WIDE DECOM SED GRANITE PROPOSED EXERCISE PERIMETER WALKING/JOGGING PATH (APPROX. STATION (4 TOTAL) At ` TENNIS 1 MILE LOOP) x 0 _ CONNECTION TO EXISTING BICYCLE LANE AT ACCESS ROAD _ ITS .a ....- - I� » } ` ve v, a x- City of-Iloopark mem 799 MOORPARK AVE NORTH MOORPARK CA, 93021 378 SCALE 1"=300'-0"(AF PREPARED BY: JEREMY LAURENTOWSKI PARKS AND RECREATION DIRECTOR NATE August 30 _ ARROYO VISTA COMMUNITY PARK ATTACHMENT 2 (1 OF 2) RAIL FENCE PROPOSED RECREATIONAL TRAIL IMPROVEMENTS e4•TEO °''` 16' WIDTH COMBINATION (PLAN DETAIL 'A') BICYCLE/PEDESTRIAN PATH REMOVABLE BOLLARDS (BOTH SIDES OF ROAD) ROAD CROSSING W/STRIPING 07 U) F— .M _t W z EXISTING PARALLEL PARKING NURSERY � SCE EASEMENT (SURVEY U W (J (15 SPACES PROPOSED FOR REQUIRED) Q W REMOVAL) a :'a > ,* U < ------------------------ — —————————————————————— W -------_--- Q ACCESS ROAD — — — — — _ -- TURN AROUND 0 V FDA Zo VCSD APPROVAL N +1 N M � LOT C ZD tf (V O RECONFIGURE PARKING LOT ' TO�ACCOMODATE NEW BICYCLE/PEDESTRIAN PATH NURSE —mqwwn em rw _------------------------------------------------=------- 300' SOFTBALL 300' SOFTBALL ACCESS ROAD vow A °1 O RAIL FENCE (BOTH SIDES OF BICYCLE PATH) > A AREA DRAIN & DRAINLINE @ 75' O.C. 12' BICYCLE/PEDESTRIAN PATH (DAYLIGHT AT PARKING AREA SWALE) 4' PLANTER W/FLOWERING TREES PARKING SUMMARY: City of�4400park Noin FM 34 ADDITIONAL (HEAD-IN) 6' CONCRETE PEDESTRIAN WALKWAY 799 MOORPARK AVE NORTH 379 MOORPARK CA,93021 17 SPACES REMOVED PROPOSED HEAD-IN PARKING SCALE 1"=80'-0"(APF 17 ADDITIONAL SPACES PREPARED BY: JEREMY LAURENTOWSKI PARKS AND RECREATION DIRECTOR DATE AUGUST 1� K ATTACHMENT 2 (2 OF 2) ARROYO VISTA COMMUNITY PARK 4 PROPOSED RECREATIONAL TRAIL IMPROVEMENTS tSTEO JJ I ° E ° ° ° yO O 0 °0 O O O °°O °° O °O O ° O O 0° -e0 Po 0° ° °°4' PLANTER �o °° °° RAIL FENCE 0 0 a ° ° 0 0 k.6' CONCRETE WALKWAY 12' WID E ASPHALT BICYCLE PATH ° o ° °° 0 ° ° W/STRIPING AND HEADER BOTH SIDES 0. 18' PARKING W/DRAINAGE SWALE ° ° ° ° ° ° °°°° 000 O 00 0 �° 0 00 0 0 0 ° ° ° 0° ° 0 ° ° °° ° RAIL FENCE EXISTING ACCESS ROAD W J +1,_0„ 1 I =III= II IF FIE ILI :11 F=1 I i E E 18'-0" 4'-0" VEHICULAR PARKING PLANTER 6'-0" 12'-0" PEDESTRIAN WALKWAY BICYCLE PATH 40'-0" SECTION 'A' City of�W oopark NIPiP 799 MOORPARK AVE NORTH MOORPARK CA,93021 SCALE 3 8 0 PREPARED BY: JEREMY LAURENTOWSKI � PARKS AND RECREATION DIRECTOR PATE SEF ATTACHMENT 3 oPPPK ARROYO VISTA COMMUNITY PARK F PROPOSED RECREATIONAL TRAIL IMPROVEMENTS (PLAN DETAIL 'B') a d 8'WIDTH CONCRETE WALKWAY-CONNECT ACCESS ROAD SOFTBALL FIELD NO. 1 e p CONCRETE PAVING m ° d p 12'WIDTH ADA COMPLIANT CONCRETE CONCRETE RAMP 5% MAX. a� \ � WALKWAY W/CONCRETE RET.WALL(±18") 12"AREA DRAIN �n u ——————— -- -------------------------------- ° f 'WNW a a.. c ° a p a c ° _ d lop ° . I. ! a 9R- I --- ----------------------------------------------- --------- -----------— --------- p x ° _ 1,2"AREA DRAIN ° � W CON„BETE STEPS CONC. RET.WALL( 18" SUMP DRAIN/UNDERGROUND N CONCRETE STEPS& HANDRAIL OPTION 'B: RE-GRADE PARK AREA TO PROVIDE POSITIVE DRAINAGE-MAY INCLUDE THE REMOVAL OF SERVAL TREES 8'WIDTH DECOMPOSED GRANITE SOFTBALL FIELD NO. 2 WALKING/JOGGING PATH-CONNECT TO PERIMETER LOOP TRAIL City of Yoopark NORTH 799 MOORPARK AVE NORTH MOORPARK CA,93021 381 SCALE 1"=20'-0" (APPF PREPARED BY: JEREMY LAURENTOWSKI PARKS AND RECREATION DIRECTOR DATE AUGUST 19, ATTACHMENT 4 Coming mam JV 1ST ANNUAL CITY OF R 0 0 R P A R 5K FUN RUN � . AND EXERCISE CHALLENGE y , Run, Jog, or Walk the 3.1 mile course Donate to the American Cancer Society Help the City choose some fitness station equipment for the park Y... egi.ster imiri Register through ACTIVE.com Race Times Adults & Teens Age 13 & Older _ Pre-registration - $## 8 AM - Competitive Class Day of Registration - $## 9 AM - All Ages Youth Ages 12 & Under 10 AM - Family Wave Pre-registration - $## Day of Run Registration - $## Family Package Health & Fitness Fair (4 or more particiapnts from the same family) Gourmet Food Vendors Pre-registration - $## 10.00 AM - 1.00 PM Day of Run Registration - $## FREE race shirt with pre-registration tr�oFmoo R Proudly Supported by NeUM SATING Anniver ACTiY.LIVING _.I -� CITY,. (805) 517-6300 • www.MoorparkCa.gov Arroyo Vista Community Park • 4550 Tierra Rejada Road, Moorpar 2 ATTACHMENT 5 RESOLUTION NO. 2013- A RESOLUTION OF CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2013/2014 BUDGET BY APPROPRIATING $85,000.00 FROM THE TRAFFIC SYSTEM MANAGEMENT FUND (2001) FOR CIVIL ENGINEER SERVICES AND $15,000.00 FROM THE PARK IMPROVEMENT COMMUNITY WIDE FUND (2100) FOR LIGHTING CONSULTANT SERVICES WHEREAS, on June 19, 2013, the City of Moorpark adopted the Operating and Capital Improvement budget for Fiscal Year 2013/14; and WHEREAS, a staff report has been presented to the City Council requesting additional appropriation to fund civil engineering services at Arroyo Vista Community Park for the pedestrian/bicycle pathway; and WHEREAS, in the same staff report, staff is requesting additional appropriation to fully fund the lighting consultant services for Arroyo Vista Community Park; and WHEREAS, a budget adjustment in the aggregate amount of $85,000.00 from the Traffic System Management Fund (2001) and $15,000 from the Park Improvement Community Wide Fund (2100) is requested for this work; and WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said budget amendment and the resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $85,000.00 from the Traffic System Management Fund (2001) and a budget amendment in the amount of $15,000.00 from the Park Improvement Community Wide Fund (2100) as more particularly described in Exhibit "A", attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 2nd day of October, 2013. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Exhibit A— Budget Amendment 383 EXHIBIT A BUDGET AMENDMENT FOR Traffic System Management Fund (2001)for Civil Engineering Services for AVCP Bicycle and Fitness Path and ADA Improvements; and Park Improvement Community-Wide Fund (2100)for Lighting Services at AVCP 2013/14 FUND ALLOCATION FROM: Fund Account Number Amount Traffic System Management Fund 2001-5500 $ 85,000.00 Total $ 85,000.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2001.7800.7712.9601 $ - $ 28,333.00 $ 28,333.00 2001.7800.7713.9601 $ - $ 28,333.00 $ 28,333.00 2001.7800.7852.9601 $ - $ 28,334.00 $ 28,334.00 Total $ - $ 85,000.00 $ 85,000.00 FUND ALLOCATION FROM: Fund Account Number Amount Park Improvement Community-Wide Fund 2100-5500 $ 15,000.00 Total $ 15,000.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2100.7800.7022.9103 $ - $ 15,000.00 $ 15,000.00 Total $ - $ - $ 15,000.00 Approved as to Form: AL" 384