HomeMy WebLinkAboutAGENDA REPORT 2013 1016 CC SPC ITEM 06B ITEM 6.B.
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City Council Meeting
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AGENDA REPORT -dice—c _ - a A
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director 51/.-
DATE: October 14, 2012 (Special CC Meeting of 10/16/2013)
SUBJECT: Consider Authorizing the Use of City Marquee Signs and Portable
Lights for Rotary Club Civil War Reenactment Event
BACKGROUND AND DISCUSSION
For several years, the City Council approved the use of the City's portable lights and the
City's marquee sign for the annual Civil War Reenactment event that is held by the
Rotary Club of Moorpark. The Rotary Club of Moorpark is requesting the same for this
year's event, scheduled for November 9 and 10, 2013. At the present time, the City's
marquee signs are not working, and it is not known if they will be available prior to this
event. Approval of the Rotary's 2013 event request would be subject to the following
conditions:
• Rotary will provide standard insurance and waiver of liability requirements for
use of the marquee signs and portable lights as approved by the Deputy City
Manager;
• City staff will deliver portable lights to the event site on Friday, November 8, 2013
and pick up the lights on Monday, November 11, 2013 or Tuesday, November
12, 2013. Rotary will be responsible for providing secure storage of the City's
lights from the time of delivery until pickup;
• If the City's marquee signs are working prior to the event, Rotary will be
permitted to post a message, limited to: event name, date, time, and location of
the Civil War Reenactment event. The exact wording of the message will be
approved by City staff and will be displayed for a maximum of two weeks, the
same timeframe as last year.
STAFF RECOMMENDATION
Approve use of City marquee signs if available and approve use of City portable lights,
subject to conditions specified in the agenda report.
Attachment: Letter dated October 14, 2013
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October 14, 2013
Mr. Jeremy Laurentowski
Parks and Recreation Director
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Subject: Request for Use of City Electronic Marquee Signs and City Outdoor Lights
for the Rotary Club of Moorpark Annual Civil War Reenactment Event at
Tierra Rejada Ranch
Dear Mr. Laurentowski:
Each year for the last eleven years, the Rotary Club of Moorpark has held its annual Civil
War Reenactment at the Tierra Rejada Ranch in the Moorpark area. We have been
fortunate that each year the event has grown in size and importance to the point that it
has become the largest reenactment event in California. This year our event will be held
on November 9th and 10th at the Tierra Rejada Ranch. As in previous years, the evening
battles are the highlight of the two day event; the use of the City lights has made this
possible. Additionally, we would request the use of the City's electronic marquee signs
to notify Moorpark residents of the upcoming event.
The Rotary Club of Moorpark has been in this community for over 50 years and has
always been an active participant in youth activities, community activities, and local
charitable organizations. All of the funds after paying expenses go to the continued
support of the community. We have greatly appreciated the City's support in the past for
the Clubs biggest fundraising event of the year. Please join us in its continued success
for the benefit of the youth and community activities and the support of local charitable
organizations.
Thank you for your past support and for your consideration of support for this year's
event.
Sincerely,
/71#"7/AK
David A. Bobardt
Rotary Club of Moorpark
Civil War Committee
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