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Home My WebLink AboutAGENDA REPORT 2013 1106 CCSA REG ITEM 10S ITEM 10.S. CM,OF MOORPARK,CALIFORNIA City Council Meeting MOORPARK CITY COUNCII,f / � _Aoi AGENDA REPORT ACTION: , ,_,. , 4_' ��..' _ � �r ./ TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manager DATE: October 28, 2013 (CC Meeting of (11/6/13) SUBJECT: Consider Authorization for Recordation of a Notice of Completion for City of Moorpark Contract # 2011-107- Phase A; Bid Package # 12 — Finishes- Standard Drywall, Inc. for the Ruben Castro Human Services Center BACKGROUND & DISCUSSION The Ruben Castro Human Services Center (RCHSC) was constructed as a multiple- prime contract project with construction management provided by Barnhart Balfour Beatty Construction (Balfour Beatty). Bids were solicited from trades in September 2010, opened on October 21, 2010 and construction contracts awarded by the City Council on January 19, 2011. Standard Drywall, Inc. was selected as the lowest responsive and responsible bidder for the Finishes bid package (Bid Package #12) and a construction agreement was executed on April 12, 2011. On November 6, 2013 the City Council approved Amendment 7 to the contract establishing that portion of the Agreement inclusive of the original agreement amount and previous approved Amendments 1, 2, 3, 4 and 6 totaling an amount not-to-exceed two million three hundred and one thousand three hundred seventy three dollars and eighty five cents ($2,301,373.85) as Phase A. The portion of work inclusive of previous approved Amendment 5 for modifications to the exterior trellis feature was established in an amount not-to-exceed one hundred sixty thousand seven hundred seventy two dollars and zero cents ($160,772.00) as Phase B. As of October 1, 2012, all contract installation and administrative requirements have been satisfied by Standard Drywall, Inc. for the completion of Phase A of the Agreement. All requirements for Phase A have been reviewed and found acceptable by staff and Balfour Beatty and their recommendation is attached. Staff is requesting that the City Council authorize the recordation of a Notice of Completion and release the Surety Bond # 024034176 at the expiration of the warranty period for Phase A. Upon City Council authorization to City Staff, the City Clerk shall file and record the Notice of Completion with the County of Ventura. The City shall allow the required statutory time to elapse, before releasing the final retention to Standard Drywall, Inc. and release the project bonds in accordance with the contract provisions as follows: 350 Honorable City Council Regular Meeting of November 6, 2013 Page 2 • Payment Bond No. 024034176 shall be released one (1) year after the recordation of the Notice of Completion if no pending stop notice or any other laborer, materialmen, or subcontractor claims exist on the project. • Performance Bond No. 024034176 shall be null and void one year after the recordation of the Notice of Completion if there are no pending claims on that bond. Concurrence by the County of Ventura, as an obligee on these bonds, will also be required before the bonds can be exonerated. Phase B of the work has not yet completed and this Notice of Completion applies only to Phase A. FISCAL IMPACT None. STAFF RECOMMENDATION Authorize the City Clerk to file a Notice of Completion for the specified work (Phase A), and authorize the release of the project bonds as described in the staff report. ATTACHMENTS: 1. Recommendation Letter from Balfour Beatty Construction 2. Notice of Completion 351 Balfour Beatty Construction Hugh R. Riley October 25, 2013 Assistant City Manager 799 Moorpark Ave. Moorpark CA 93021 Project: Ruben Castro Human Services Center, City of Moorpark Re; Recommendation to issue a Notice of Completion - Phase A Bid Package#12—Finishes - Phase A Standard Drywall Incorporated City of Moorpark Contract#2011-107 Dear Mr. Riley, Please accept this letter as recommendation to request City Council approval for issuance of a Notice of Completion for work related to Bid Package # 12 — Finishes - Phase A. All contract installation and administrative requirements related to Phase A have been satisfied by Standard Drywall Incorporated. All requirements have been reviewed and found acceptable by Balfour Beatty Construction. Upon City Council authorization to City Staff to issue a Phase A Notice of Completion, the City shall file and record the Notice of Completion with the County of Ventura. Following recordation of a Notice of Completion with the County of Ventura, the city shall allow the statutorily required time elapse, following which the City will release final retention to the trade contractor. A full and complete final retention Pay Application package is included as an attachment to this Recommendation. Should you have any questions, please contact me at any time. Respectfully, Dennis Kuykendall Senior Project Manager, Balfour Beatty Construction ATTACHMENT 1 1 352 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY OF MOORPARK 799 Moorpark Avenue Moorpark, California 93021 Attn: City Clerk NO FEE REQUIRED PURSUANT TO: Government Code Sections 6103 and 27383 Space above this line for Recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of (a)acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a continuous period of 60 days. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Moorpark 3. The full address of the owner is: 799 Moorpark Avenue, Moorpark California 93021 4. The nature of the interest or estate of the owner is:in fee The owner retained a contractor to perform a work of improvement as follows: Finishes-Phase A and B,for the Ruben Castro Human Services Center 5. The name and address of the contractor, if any,for such work of improvement was: Standard Drywall, Inc., 3100 Palisades Drive,Corona, CA 92880 The date of the contract was:April 12,2011 6. The name and address of the surety, if any,was: Liberty Mutual Insurance Company, Interchange Corporate Center,450 Plymouth Road, Suite 400, Plymouth Meeting, PA 19462-1644-Bond#024034176 7. The name and address of the construction lender,if any,for such work of improvement was: None 8. The property on which the work of improvement was constructed is in the City of Moorpark,County of Ventura,State of California,and is described as follows: APN: 512-0-171-235 and 245 9. The street address of said property is:612 Spring Road 10. Date labor ceased on the work of improvement for Phase A:October 1,2012 11. The work of improvement for Phase A only was completed on: October 1,2012 Dated: Signed: Steven Kueny, City Manager, City of Moorpark, 799 Moorpark Ave., Moorpark, California VERIFICATION I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on , 2013, at Moorpark, California. Signed: Steven Kueny,City Manager,City of Moorpark,799 Moorpark Avenue,Moorpark,California 93021 ATTACHMENT 2 Form Issued- February 15,2013 - 3 53