HomeMy WebLinkAboutAGENDA REPORT 2013 1106 CCSA REG ITEM 10V ITEM 10.V.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCII0 //-G - aai3--,-
AGENDA REPORT ACTION:
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TO: Honorable City Council
FROM: Steven Kueny, City Manager
DATE: October 31, 2013 (CC Meeting of 11/6/13)
SUBJECT: Consider Authorization to Amend Account Clerk Position in Place of
Secretary I Position in the Finance Department and Secretary I
Position in Place of Recreation Assistant Position in the Parks,
Recreation and Community Services Department
BACKGROUND
The City's staffing levels, reporting relationships, and organization of responsibilities are
monitored and adjustments periodically made to address changing workloads,
assignments, needs and priorities and to achieve operational improvements. When
staff vacancies occur, we also evaluate the current workload, assignments and
reporting relationship to see if any adjustments are warranted. Several times vacancies
have either not been filled or filled at a lower classification. The concern of succession
planning and preparing current staff for promotional opportunities and assumption of
more difficult and greater responsibilities are also considered.
On March 20, 2013, the City Council considered reassignment of responsibilities among
departments and modifications to certain positions which affected the budget. At that
time, the Council approved the recommended changes and included them in the
adopted FY 2013/14 Budget. This report recommends certain changes to currently
authorized positions.
DISCUSSION
Since July 1, 2013, the Recreation Assistant position assigned to the Arroyo Vista
Recreation Center (AVRC) became vacant, and the Secretary I position in the Finance
Department (prior to July 1 , 2013, had been assigned to the Administrative Services
Department) was reassigned to the Recreation Division of the Parks, Recreation and
Community Services Department (PRCSD) to backfill this vacancy. This reassignment
had a negligible impact on the General Fund Budget (about $1,400 annually) since the
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Honorable City Council
Re: Consider Authorization to Amend Positions
October 31 , 2013 (CC Meeting of 11/6/13)
Page 2
Secretary I position is at Salary Range 33 and the Recreation Assistant position is at
Salary Range 32 (2 1/2 percent difference).
It is proposed that rather than filling the vacancy in the Finance Department with a
secretarial/clerical position, it be filled with an entry level accounting position. The
Salary Range for an Account Clerk I and Account Clerk II are Ranges 34 and 38,
respectively. On an annual basis, the maximum cost would be about $6,000 if the
position is filled at the Account Clerk II level. For FY 2013/14, the cost would be about
$1 ,500.
With this action, the responsibility for Business Registrations (BR) would be reassigned
from the Administrative Secretary position funded in the Economic Development City
Housing Divisions of the City Manager's Office to the Account Clerk position in the
Finance Department. The BR program requires about one-half of the position's time.
With this shift, the Administrative Secretary would continue to have one-half time to
support affordable housing and economic development programs with the other half
providing primary backup to the Receptionist position and support to the Administrative
Services Department. The other half of the Account Clerk position would perform other
duties in the Finance Department.
FISCAL IMPACT
As proposed, the Secretary I reassignment and hiring of an Account Clerk would
increase the annual General Fund expenditure by about $3,000 if an Account Clerk I is
hired and about $7,500 if an Account Clerk II is hired. The cost for the balance of FY
2013/14 would be about $3,000 to $4,500 depending on what level the Account Clerk
position is hired. No additional appropriation of funds would be needed.
STAFF RECOMMENDATION
Approve filling the current position vacancy in the Finance Department with either an
Account Clerk I or II and reassignment of the Secretary I position from the Finance
Department to the Recreation Division of the Parks, Recreation and Community
Services Department.
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