HomeMy WebLinkAboutAGENDA REPORT 1991 1120 CC REG ITEM 08L ITEM - L
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ACTION:/ #4?2Y9"
TO: Honorable City Council
FROM: Richard Hare, Deputy City Manager4W/
DATE: November 15, 1991
SUBJECT: Consider Authorizing the Purchase of Work Stations
for Two Senior Planners
The city hall annex construction of work areas has been completed
and staff members are being relocated to the new work areas. This
provides the opportunity to reassign the offices in city hall. Two
offices were partitioned off in the northeast corner of city hall
last year, however, no funding was allocated to building work areas
in the partitioned spaces.
Surplus desks and files were used in the offices for the Public
Works Director and the Management Analyst for Solid Waste Programs.
These individuals are moving to their new annex work areas. This
space in city hall is available to construct larger work areas for
the senior planners.
By moving the senior planners we will be able to accommodate the
equipment for the optical disk system by combining the records
clerk work area with the adjacent work area occupied by the
administrative secretary for Administrative Services. This will
shift personnel and require the swapping of the work areas of the
recreation supervisor and the secretary for the Community
Development Department. The Community Development Department
secretary will then move next to the code enforcement officers and
the account clerk will move across from the account technician and
the finance officer. In addition, the Management Analyst for
Administrative Services will be relocating to the annex. This work
area will be modified to accomodate the copier currently located
near the front counter.
These shifts in personnel will require the dismantling of some of
the work areas to reconfigure them to accommodate the individuals
assigned. There is also a need to purchase the work surfaces, file
drawers, overheads, wall mounts, supports, and adjustable brackets
for the construction of the new senior planner work areas. All of
the purchased furnishings and fixtures will be matched to the
current city hall interior design. The total cost of this project
has been estimated at $10, 000. The City has a contract with Nova
PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Printed On Recycled Paper
Honorable City Council
November 15, 1991
Page Two
Business Furnishings which supplied the original hardware for the
city hall and the annex. Nova will honor the original bid terms
and supply the necessary materials and labor with the same
discount.
Recommendation (Roll Call Vote Required)
Authorize the purchase of work station materials and payment of
labor for set up and reconfiguration of the planners ' work areas to
Nova Business Furnishings per their original bid terms. Further,
it is recommended that the City Council authorize the transfer of
ten thousand dollars ($10, 000) for this purpose from the general
fund reserve to the building improvements line item in the
administrative services budget (01. 4 . 117 . 902) .