HomeMy WebLinkAboutAGENDA REPORT 1991 1120 CC REG ITEM 08DMOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
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CITY OF MOORPARK
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF REPORT
ACTIOl'-1·~
TO:
FROM:
DATE:
The Honorable City Council
Patrick J. Richards, Director of
November 15, 1991 (CC meeting of
SUBJECT: MCDONALD'S RESTAURANT PROPOSAL
SERVICES
Background
Community Development~
11/20/91)
CONTRACT PLANNING
On September 4, 1991 the City Council considered a request from the
McDonald's Corporation to separate the property at the northeast
corner of Spring Road and New Los Angeles Avenue from the City's
current General Plan Update process. T.he Council's action was to
allow the Mcdonald' s Corporation to separate this property and
allow the filing of entitlement applications. As a related matter,
staff had recommended the use of an outside consultant for
processing of the McDonald's application . In a separate motion
the Council authorized staff to investigate the use of a
consultant.
Discussion
As of the date of this report; the Mcdonald's Corporation has not
yet filed any entitlement application. However, it is anticipated
that an application will be filed very soon. In accordance with
Council's authorization; staff has contacted several planning
consultant firms regarding availability to perform this work on
short notice. Although there are several firms available at this
time, the firm of The Planning Corporation of Santa Barbara appears
to be the most qualified for this work task. This firm is very
active in Ventura County and just completed the Westland project
for the City. Mr. Steve Craig, President of the firm will be the
responsible individual doing most of the work and representing the
firm. Their proposal is attached for more detailed information
regarding the firm.
CRL-ll:13:91-9:46am c:\WP51\PJR\HCD11 -20 .CC
PAUL W. LAWRASON JR.
Mayor
BERNARDO M . PEREZ
Mayor Pro Tern
SCOTT MONTGOMERY
Councilmember
ROY E. TALLEY JR .
Councilmember
JOHN E. WOZNIAK
Councilmember
Printed On Recvcled Paoer
The Honorable City Council
November 15, 1991
Page -2-
The Planning Corporation's cost estimate does include possible
processing of a General Plan and Zoning Amendment if a decision
regarding the Update request does not proceed these entitlement
hearings.
Staff Recommendation
1. That the Council approve the use of The Planning Center
Corporation of Santa Barbara as case planner for the proposed
McDonald's restaurant proposal for a Commercial Planned
Development, and Lot Split as long as the McDonald's
Corporation pays all cost associated with this contract not to
exceed a specified amount. Also, that McDonald's pay all City
costs regarding any General Plan Amendment and Zone Change
potentialy added if current application process is denied by
the City.
2. That McDonald's Corporation be required to deposit $20,000
with the City which is an amount to cover the estimated cost
of the consultant contract plus the estimated cost for City
Attorney costs.
3. Authorize the City Manager to sign the contract with The
Planning Corporation of Santa Barbara upon the City receiving
the required deposit of $20,000 plus City administrative
costs.
Attachment: The Planning Corporation -Scope of Work
CRL-ll:13:91-9:46am c:\WP51\PJR\HCD11-20.CC
PLANNING CORPORATION
October 7, 1991
Pat Richards
Community Development Director
City of Moorpark
799 Moorpark Avenue
Moorpark,CA 93021
Dear Mr. Richards:
-RECEIVED-
OC1 1 6 1991
Cjty of Moorpark•
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Ch.Hie, Rowln. _I ·· ..
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Sicnn .1 ('r.1i:-:,. "\·-.-~l-·:·,
In response to your request, I have prepared a preliminary proposal to provide planning and environmental
review services for the proposed McDonald's Restaurant to be situated on the northeast corner of the
intersection of Spring and Los Angeles Avenue in the City of Moorpark. The proposed project will require
processing applications for the following entitlements: a General Plan Amendment, a Zone Change, a
Parcel Map, and a Commercial Planned Development Permit.
To process these applications in an expeditious manner, the following planning services program will need to
be instituted:
1) Coordination of case planning services from pre-application conferences through
final City Council hearings;
2) Preparation of a Mitigated Negative Declaration and environmental review
processing;
3) Based on conditions developed in the Negative Declaration, a mitigation
monitoring program will be developed and implemented through construction
completion and filing of a final monitoring report with the City; and
4) Documentation with condition compliance for the Commercial Planned
Development Permit.
A preliminary proposal for Case Planning Services (activity 1 above) is attached to this letter. Based on
presently available information, the mitigated ND would probably need to address traffic concerns, air
quality, design review (including architecture, landscape plans and circulation), land use compatibility, and
affordable housing offsets. Once the Initial Study is completed and the scope of work for the Mitigated ND
is prepared, a separate fixed cost proposal will be submitted to the City for preparation of the environmental
document. The Planning Corporation has obtained a letter of interest from Korve Engineers in Pasadena to
provide review of the applicant's traffic analysis. Korve would also need to compute level of service and
street capacity effects for intersections designated by the City Engineer as requiring cumulative or project
specific analysis. Once the ND is prepared, then separate fixed price scope statements and cost proposals
will be prepared for activities 3 and 4 itemized above.
SJnta Barbara
Mon tern·
fAX (805) 963-83-!0
Post Office Bo x 20250 Santa Bubara California 93 ! 2 J (805) 966 -5959
Post Office Box 7 59 Pa ~o Robles California 93-.-+7 (30 5) -l72 -0H7
Based on comparable projects, estimated costs for activities 2, 3, and 4 are projected to total about $20,000
for ND preparation (excluding traffic subcontractor costs), $5,000 for mitigation monitoring, and $4,000 for
condition compliance monitoring . Activity 1 would be performed on a time and materials basis . Estimated
costs for full case processing range from $7,000 to $15,000 depending on the complexity of the project and
public response to the environmental document and the Plamtll}g Commission staff report.
I am available to begin work immediately on this project. I would recommend that the applicant submit an
initial deposit of about $5,000 to cover pre-application conferences, preliminary review of the project, Initial
Study preparation, and related matters.
I have also included a Draft Case Planning Services contract for your review.
Thank you ve_ry much for the opportunity to work on this pi:oject.
Sincerely,
Steve Craig, President
Planning Corporation of S a Barbara
Scope of Work: McDonald's Corporation
Drive In Restaurant Case Processing
Moorpark, California
Task 1: Project Start-up, Initial Study Preparation, and N,D Coordination
The first tasks would be initiated with a project start-up meeting to be held at the City of Moorpark
between City staff, the applicant, and the Planning Services and ND consultant. At this meeting, any
City proposed revisions to the technical studies being prepared by the applicant would be discussed.
The status of the application, determination of materials necessary to achieve application complete
status, and related matters would be discussed with the applicant. Initial design review would be
completed at this time.
Once the application is determined to be complete, the planning consultant would then prepare an •
Initial Study and related narrative. The Initial Study would be reviewed with City staff. The narrative
would be supported by technical data as necessary documenting the significance of environmental
effects determined to be insignificant.
Task 2: Review and Comment on Administrative and Draft Mitigated NDs
In consultation with City staff, the administrative Draft ND would be reviewed and any deficiencies
identified. The ND would be amended and corrected based on this review. City staff (not the
consultant) would be the ultimate authority for preparation of the public draft ND. Once City
comments are incorporated into the ND, another review of the document would be conducted to make
sure that all comments were properly responded to in the Draft. All ND noticing would be performed
by the planning consultant.
Task 3: ND Hearings and Finalization of the Document
A separate proposal for the preparation of the ND would be submitted to the City and the applicant
for review and funding. Once the ND is published, the planning consultant would conduct the
environmental certification public hearings. The consultant would also coordinate internal review of
the Draft ND by the City Attorney, City Manager, the Community Development Director, City
Engineer, and other pertinent individuals . Comments on the Draft would be forwarded to the
consultant. Once all comments and responses are completed and amendments and additions to the
Draft are finalized, the consultant would review the Administrative Final ND. Completion of the Final
ND would conclude this task.
Task 4: Planning Services: Staff Reports, Resolutions, Ordinances, and Meetings
After certification of the EIR, the following activities would be required to bring the project to
Planning Commission and City Council for deliberation. The planning support activities that would be
performed by the planning consultant include but are not limited to the following major activities:
4.1 Prepare separate staff reports and Conditions of Approval for the residential project
for Planning Commission and City Council consistent with the City Community
Development Department standard formats. Separate conditions would be prepared
for the Tract Map and CPD permit.
4.2 Prepare Planning Commission and City Council resolutions for the ND and
Mitigation Reporting and Monitoring Program and for the entitlement requests.
.. -·· -...
4.3 Prepare City Council Ordinance for Zone Change.
4.4 Prepare public hearing notices and mail notices to all residents within 1,000 feet of
project boundaries for each scheduled public hearing.
45 Attend meetings with the Planning staff to discuss design, project density, integration
of the project with the Department of Transportation (CalTrans), and related
matters.
4.6 Attend and make presentations to the Planning Commission ( estimated to require 3
hearings), and City Council (estimated to require 2 hearings).
. .
Task 5: Project Design Review and Analysis: Initial Planning Review~ Reviewing Project Design and
Modifying the Project, Amending the Application/Project Description to Minimize Environmental
Effects
The following planning services would be performed from the outset of the processing through the final
hearings on the application to assist the City in shaping and designing the project to satisfy local design
interests, guidelines, and concepts of proper community design and aesthetic planning:
5.1 Analyze the project to determine application completeness. The consultant would
make recommendations to City regarding any items determined necessary to
complete all application materials. Prepare letter to applicant for Community
Development Director's signature identifying any information which must be
submitted to complete the application.
5.2 Work with applicant to finalize application. Prepare letter to applicant for
Community Development Director's signature when application is determined to be
complete.
53 Work with City Engineer's Office to determine appropriate onsite and offsite
circulation. Work with County or State agencies as necessary to coordinate
appropriate design of any necessary improvements.
5.4 Work with applicant to ensure that ND suggested mitigation measures are
incorporated into the project design where feasible.
55 Work with the applicant to modify the project to minimize environmental impacts.
5.6 Analyze the project in accordance with sound planning principles, and make
recommendations to City and applicant regarding appropriate design for site plans,
elevations, floor plans, colors and materials, and conceptual landscaping and lighting
plans. This activity is basically an architectural review board type of function.
Planning Corporation staff designer Charles Rowley would participate in this part of
the planning services work. Mr. Rowley currently serves on design review boards in
the City of Santa Barbara and has performed design guideline development for the
City of Ventura. This review would be coordinated with the Community
Development Department director and staff.
5.7 Analyze the project to determine consistency with the City's General Plan, Zoning
Code, and planning policies.
5.8 If the CPD Permit, Parcel Map, and other entitlements are approved by the City
Council, work with the applicant to obtain compliance with conditions of approval as
needed to allow City Council approval of a Final Map and Community Development
Department approval of a Zoning Clearance.
Task 6: Prepare and Implement Mitigation Monitorjng Program and Submit A Mitigation
Monitoring Report Once Certificates of Occupancy are Issued
The planning consultant would prepare the Mitigation Monitoring program based on Planning
Commission and Environmental Review Conditions. During the period of construction, the consultant
would implement the monitoring program. A monitor would be present on-site during the
implementation of conditions during the preliminary grading and site development. When the project
is near completion, the consultant would monitor all requirements specified in the Conditions of
Approval to determine if requirements have been met. The consultant would ensure enforcement of
all conditions through negotiation and report noncompliance to the City as necessary. At the
conclusion of the project, a mitigation monitoring report would be prepared and sent to the City.
These activities would be funded as a separate planning service once the ND is finalized.
Task 7: Administrative Services : Timing, Processing, and Noticing
The following administrative functions would be completed by the planning consultant. We would:
7.1 Make recommendations to Director of Community Development regarding
application completeness three weeks after initial or any subsequent CPD and Parcel
Map application submittals are received by the City.
7.2 Complete and mail letter identifying whether application is complete or incomplete
prior to the 25th day after any application submittal is received by the City.
7 3 Provide draft Conditions of Approval to the City six weeks prior to the first Planning
Commission hearing, and to the applicant three weeks prior to the first Planning
Commission hearing.
7.4 Provide draft Planning Commission Staff Report one month prior to the first hearing.
7.5 Initiate ND circulation 45 days prior to the first Planning Commission hearing.
7.6 Provide Planning Commission public hearing and ND circulation Public Notice Form
to City three weeks prior to initiation of ND circulation.
7.7 Notify applicant to post the project site six weeks prior to the first Planning
Commission hearing and three weeks prior to any subsequently scheduled public
hearings. City policy requires sign to be posted on the site three weeks prior to initial
public hearing and two weeks prior to any subsequent public hearing.
7.8 Mail the Public Notice Form to all residents within 1,000 feet of the project
boundaries at least two weeks prior to any scheduled public hearing.
7.9 Provide Final Staff Reports to City two weeks prior to any scheduled Planning
Commission or City Council hearing.
7.10 Perform any other related planning assistance duties as assigned.
Project Schedule
The consultant can begin the work immediately. The estiµiated minimum time of performance time
for this development project would be 6 months. Processing such applications through final hearings
typically require between about 6 and 12 months. Mitigation monitoring would commence at the onset
of construction and would continue periodically for about one year.
Qualifications
All work would be performed by Steve Craig, Stephanie Lawson, and Charles Rowley. A package of
Planning Corporation qualification materials (including EIRs prepared for jurisdictions in southern
California) are on file with the City. Mr. Craig and Ms. Lawson are both familiar with City policies and
procedures.
_,L
Hourly Rates and Reimbursement Agreement
Mr. Craig and Ms. Lawson charge between $50.00 and $90.00 per hour for different services. Design
review provided by Mr. Rowley is charged at $50.00 per hour. These billing rates include all overhead
charges, insurance and operating expenses, fax transmiss\ons, phone, travel and other miscellaneous
expenses. Detailed and itemized billings are presented on all time and materials invoices. Billings
would be submitted monthly to the City. If a fixed price agreement is necessary for case planning
services, an itemized cost projection would need to be prepared. This is not recommended in this case
since it is very difficult to accurately estimate planning services costs.
C:
Everett Millais:
Keith Turner:
Bruce Smith :
David Dietrich:
Loretta McCarty:
Peter Brown:
Alice Mccurdy:
Miriam Maclc:
References
Community Development Director, City of San Buenaventura.
(805) 658-4722
Director of the Resource Management Agency, County of Ventura
(805) 654-2481
Comprehensive Planning Director, County of Ventura.
(805)654-2497
Director of Development, Santa Barbara Museum of Natural History.
(805) 682-4711 extension 343
Housing Development Planner, Comprehensive Planning Division, City of
San Buenaventura.
(805) 658-4721
Hatch and Parent, (Attorney) Santa Barbara, California
(805) 963-9231
Environmental Planner, Division of Environmental Review, County of Santa
Barbara.
(805) 568-2006
Redevelopment Agency Director, City of San Buenaventura.
(805) 654-7809