HomeMy WebLinkAboutAGENDA REPORT 1991 1120 CC REG ITEM 08O _ ITEM •
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MOORPARK
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°o m/ 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
MOORPARK. CALI=02":L1
Gty Council Meeting
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ACTION:
M E M O R ,n N D U M
B
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: November 11 , 1991 (Council. Meeting 11-20-91)
SUBJECT: Consider Budget Amendment to Fund Payment of
Certain Past Expenses for the City's Share of
Costs for Traffic Signals on State Highways
OVERVIEW
This presents for approval an appropriation of funds and budget
amendment related to the payment of the City's share of the
outstanding costs for traffic signal energy and maintenance for
certain traffic signals on State Highways , for that period
between November 1985 through. February 1987 .,
The intersections subject to these charges are listed as
follows:
Spring Road and New Los Angeles avenue
Spring Road and High_Street
Tierra Rejada Road and the, 23 Freeway N/B Ramps
Tierra Rejada Road and the 23 Freeway S/B Ramps
College View and Highway 18
DISCUSSION
A. Background
The costs for the maintenance of traffic signals on State
Highways is shared between Caltrans and the local agency. In
the past theses costs were distributed on the basis of the
number of legs of the intersection belonging to each [ i . e.
if three legs of a four-leq intersection are State Routes ,
the cost to the local agency would be 25% ] . Several years
ago the method of billing w is changed to a simpler method
whereby the State assumed the 1, esponsibility for all
maintenance expenses and tie local agency assumed the
responsibility for all of the energy costs.
PAUL W LAWRASON JR BERNARDO M PERFZ d.WI NIGOMiP ROY E TALLEY JR JOHN E VOZNIAK
Mayor Mayor Pro "em COuncilmember Counclmemoer
Caltrans Traffic Signal Energy :--( st._
Page 2
B. Route Change
The alignment of Route 1. 18 was changed from Moorpark
Avenue/High Street to Los Angeles avenue/Spring Road. With
this change, the City's share )f traffic signal costs at the
intersection of Spring Road and Los Angeles Avenue changed
from fifty per cent ( 50%) to twenty-five per cent ( 25%) .
C. Disputed Charges
Due the change in the alignment of Route 118 and the change
in the method of billing, questions arose regarding the
correctness of invoices received from Caltrans for the period
between November 1985 and February 1987 . After much
discussion, the City $6,079.78, the amount thought to be the
full and correct amount due fir that period.
Much later Caltrans brought this matter to the attention of
the City, claiming the City had not paid the full amount due.
The form and format of the back-up information provided to
the City b, Caltrans was not idequate to clearly prove the
case being made. Last March the City formally stated its
understanding of the status of the disputed charges . No
response was received.
D. Documentation Provided
A few weeks ago the City again received a request for payment
of the past due charges. This time Caltrans provided
adequate supportive documentation showing the requested
additional charges were valid
Attached is a chart showing the charges for the period in
question. The amount remaininq due Caltrans for these
expenses for the period in question is $8,209.67
E. Funding
This expenditure was not anticipated when the budget was
prepared. It is recommended that funds be appropriated to
cover these expenses.
RECOMMENDATION (Roll Call Vote Re.quired.l
Appropriate $8 , 209 . 67 from the Gas, Tax Fund and amend the Budget
for FY 1991/92 by adding said amount to Account Number 142-652
for the payment of the subject past due expenses.
10/21/91 DIVISION OF ACC JUNTING
D07,5436 STATEWIDE GENERAL ACCOUNTING BRANCH'.
CITY OF MOORPARK
ANALYSIS OF INVOICE AMOUNT DUE
INVOICE INVOICE INVOICE
MONTH INVOICE AMOUNT AMOUNT AMOUNT @ 25 % ' @ 50 % " " @ 50 % " @ 50 % o @ 50 /o SUB-
BILLED ADJUSTED TOTAL PM 12.90 PM 10.16 PM 10.18 PM 18.40 PM 20.70 TOTAL
P�0V 85 84565 S114.02 $3.82 $110.20 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$2.34 $2.34 $2.34 $15.93 - $87.25 $110.20
NOV 85 87872 $747.29 $121.40 $625.89 $90.37 $34.70 $41.52 $366.22 $54.32 $587.13
$4.08 $4.08 $4.08 $8.16 $18.36 $38.76
DEC 85 84930 $339.13 $135.64 $203.49 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$113.74 $35.21 $33.35 $6.52 $14.67 $203.49
DEC 85 88237 $435.74 $74.24 $361,50 $65.24 $4.05 $8.09 $186.46 $67.83 $331.67
$3.14 $3.14 $3.14 $6.28 $14.13 $29.83
667 7° G' $1,032.06 1 $0 00 SO 00 $0.00 $0 00 $0 00 $0.00
$124 14 $89 21 $85,53 $374.82 $358.36 $1,032.06
IAN 86 H8603 ';6'31 97 174 69 $452.34 f $128 55 $0 00 $131 20 $0.00 $139 55 $399.30
$5.59 $5.59 $5.59 $11.16 $25.11 $53.04
E6 86 8003 S 12 2u ! .84 $103.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 j
$10.88 $10.88 $10.88 $21;,,76 $48.96 $103.36
FEB 86 88969 S798.62 >9 0 28 $708.34 $0.00 $41.69 $226.95 $351.66 $62.96 $683,26
$2.64 $2.64 $2.64 $5.28 $11.88 $25.08
MAR 86 89336 $1 ,158.39 $206.27 $952.12 $55.64 $69.53 $0.00 $142.05 $70.38 $337.60
$81.45 $75.29 $71.59 $190.41 $195.78 - $614,52
_.
APR 86 69704 S850.63 S167.61 $688.02 $69.86 $15.02 $35.72 $65.86 $96.64 $283.10
$50.83 $48.42 $47.73 $112.70 $140.24 $399.92;
MAY 86 90073 S1 ,134.32 S221.95 $91237 $79.99 $38.97 $15.02 $15.01 $100.47 $249.46
$76.70 $75.82 $74.40 $168.54 $267.45 $662.91
JUN 86 090442 $1 ,202.21 $257.65 $944.56 $77.58 $324.11 $79.17 $89.11 $22.47 $592.44
$1.35 $79.06 $76.34 $100.49 $94.88 $352,12
�JUL 86 090809 $512.11 S84.75 $427.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$52.80 $50.06 $50.01 $120.35 $154.14 $427.36
!AUG 86 091175 $2,006.34 S310.30 $1,696.04 $76.90 $478.66 $216.24 $333.61 $348.73 $1,454.14
-- -__ $6.77 $6.77 $6.77 $103.64 $117.95 $241.90
10/21/91 DIVISION OF ACC,-,UNTING
D07,5436 STATEWIDE GENERAL ACCOUNTING BRANCH
CITY OF MOORPARK
ANALYSIS OF INVOICE AMOUNT DUE
INVOICE INVO�CE INVOICE
MONTH INVOICE AMOUNT AMOUNT AMOUNT @ 25 % ' @ 50 % " @ 50 % "" @ 50 % @ 50 % SUB-
BILLED ADJUSTED TOTAL PM 12.90 PM 10.16 PM 10.18 PM 18.40 PM 20.70 TOTAL
�SEP 86 091539 $2.508.31 S50310 $2,005.21 $132.93 $787.40 $0.00 $602.09 $103.24 $1,625.66
$56.23 $98.35 $95.49 $39.84 $89.64 $379.55
OCT 86 091897 S620 69 $114.51 $506.18 $10.84 $7.51 $82.75 $28.55 $82.74 $212.39
$46.67 $44.77 $43.34 $1 18.06 $40.95 $293.79,
NOV 86 092253 $748.02 $182.42 $565.60 $69.28 $0.00 $52.80 $85.74 $53.14 $260.96
$60,86 $56.22 $54,57 $40.92 $92.Q7 $304.64
DEC 86 092633 $833.86 $159.01 $674.85 $69.36 $211.04 $31.68 $83.57 $26.77 $422.42
$7.32 $7.32 $7.32 $110.26 $120.21 $252.43_
JAN 87 092990 $1 028 48 $167 71 $860.77 $55.48 $0.00 $40.05 $69.26 $30.53 $195.32
$61.91 $59.58 $57.83 $228.71 $257.42 $665.45
S46419 In _n _'44 6g S278 36S33 43
$12.38 $46.80 $46.18 $24.76 $55.71 $185.83I
MAINTENANCE $982 02 $2,112 98 $961 19 $2,563.82 $1,293.20 $7,913.21
EENERGY $781.82 $801.55 $779.12 $1,808.59 $2,205.16 $6,376.24 <'
i
' !TOTALS S17541.74 $3,252.29 $14,289.45
CREDIT $6,079.78
(AMOUNT DUE - - -- -- $8,209.67
Percentage corrected from 50 % to 25 %.
' ' Percentage corrected from 66 % to 50 %.
05-Nov-91 Caltrans Energy Invoices 1985 --1987 Page 1
P.M. 12.90 P.M. 10.16 P.N. 10.18 P.M. 18.40 P.M. 20.10
Invoice Spring y L. A. Ave. 23 Fwy NB & Tierra Rejada 23 Fwy SB & Tierra Rejada High ) Spring / L. A. Ave. College View & 118 Yrwy Tuldl
Date No. City Share 25% City Share 50% City Share 50% City Share 50% City Share 50i
________= Energy City 4
Total Total Total Total Total ONLY of Total
Energy Maint (x .25) Energy Maint (x .5a) Energy Maint (x .50) Energy Maint (x .50) Energy Maint (x .50) _ Method Method
------ ------ -------- ------ -------- ------- ------- ------ -------- ------- -------- -------- ------- ------- -------- ----------
Nov '85 84565 9.36 0.00 2.34 4.68 0.00 2.34 4.68 0.00 2.34 22.51 0.00 15.94 153.44 0.00 87.25 225.09 110.21
9.36 9.36
11.70
Nov '85 87872 16.32 361.46 94.45 8.16 69.39 38.78 8.16 83.03 45.60 16.32 732.44 374.38 16.32 108.65 72.69 85.68 625.88
20.40
Dec '85 84930 441.91 113.74 63.89 35.21 60.17 33.35 13.04 6.52 13.04 14.67 634.43 203.48
13.04 6.52 6.52 16.30
Dec '85 98237 12.56 260.97 68.38 6.28 8.09 7.19 6.28 16.17 11.23 12.56 372.93 192.75 12.56 135.67 81.97 65.94 361.50
15.70
Jan '96 8%67 458.42 124.14 159.36 89.21 151.99 85.53 711.56 374.84 531.04 358.41 2,312.50 1,032.12
38.12 19.06 19.06 38.12 38.12
47.65
Jan '86 88603 22.36 514.18 134.14 11.18 5.59 11.18 262.40 136.79 22.36 11.18 22.36 279.11 164.71 117.39 452.41
27.95
Feb '86 86033 43.52 10.88 21.76 10.88 21.76 10.88 43.52 21.76 43.52 48.96 228.48 103.36
54.40
Feb '96 88969 10.56 2.64 5.28 83.38 44.33 5.28 453.90 229.59 10.56 703.33 356.95 10.56 125.93 74.85 55.44 708.35
13.20
05-Nov-91 Caltrans Energy Invoices 1985 --1987 Page 2
Y.N. 12.90 P.M. 10.16 P.M. 10.18 P.M. 18.40 P.N. 20.70
Invoice Spring / L. A. Ave. 23 Fwy NB 6 Tierra Rejada 23 Fwy SB 6 Tierra Rejada High / Spring / L. A. Ave. College View 6 118 Frey Total
Date MO. City Share 25% City Share 50% City Share 50% City Share 50% City Share 50% =___=________________
_______________`_"_'_______ _________-___`____________= Energy City 4
Total Total Total Total Total ONLY of Total
Energy Paint (x .25) Energy Maint (x .50) Energy Maint (x .50) Energy Maint (x .50) Energy Naint (x .50) Method Method
------- ------- -------- ------- -------- -------- ------- ------- -------- ------- -------- -------- ------- ------- -------- ---------- ----------
Mar '86 89336 297.15 222.54 137.08 136.25 139.05 144.81 128.85 71.59 352.18 284.10 332.46 327.12 140.77 266.17 1,391.91 952.10
28.64 14.32 14.32 28.64 28.64
35.80
Apr '86 89704 145.40 279.42 120.69 67.87 30.03 63.43 66.49 71.43 83.44 167.48 131.73 178.57 150.16 193.28 236.88 901.48 683.00
57.92 28.96 28.96 57.92 57.92
72.40
May 186 90073 140.33 319.94 156.69 68.39 77.94 114.79 65.55 30.03 89.41 170.60 30.03 183.56 160.33 200.94 367.93 1,479.22 912.36
166.48 83.24 83.24 166.48 166.48
208.10
Jim 186 90442 -7.88 310.30 78.93 151.48 648.22 403.17 146.03 158.33 155.50 187.70 178.22 189.60 159.94 44.94 117.38 706.99 944.58
13.28 6.64 6.64 13.28 13.28
16.60
Jul 186 90809 150.60 52.80 69.81 50.06 69.72 50.01 180.15 120.38 172.03 154.19 960.46 427.43
60,60 30.30 30.30 60.60 60.60
75.75
Aug '86 91175 27.08 307.60 83.67 13.54 957.31 485.43 13.54 432.47 223.01 180.24 667.22 437.27 175.06 697.46 466.73 497.47 1,696.10
27.08 27.08
33.85
Sep 186 91539 145.25 531.71 189.16 156.86 1574.79 885.75 151.14 95.49 79.68 1204.19 641.94 79.68 206.48 192.88 871.57 2,005.21
79.68 39.84 39.84 99.60
Oct '86 91897 150.26 43.34 57.50 71.33 15.02 52.28 68.47 165.49 126.08 199.73 57.10 146.62 36.40 165.49 123.70 680.89 506.17
36.40 18.20 18.20 36.40 45.50
05-Nov-91 Caltrans Energy Invoices 1985 --1987 Page 3
P.M. 12.90 P.M. 10.16 P.M. 10.18 P.X. 18.40 P.M. 20.70
Invoice Spring / L. A. Ave. 23 Fwy NB & Tierra Rejada 23 Fwy SB & Tierra Rejada Nigh / Spring / L. A. Ave. College View& 118 Frwy Total
Date No. City Share 251 City Share 50% City Share 50% City Share 50% City Share 50k
_______ ______
___________'____"__`_______ ____`__`__'_-'____________'_ ________________- Energy City 4
Total Total Total Total Total ONLY of Total
Energy Maint (x .25) Energy Maint (x .50) Energy Maint (x .50) Energy Maint (x .50) Energy Maint (x .50) Method Method
------- ------ -------- ------- -------- ------ ------- ------- -------- ------- -------- -------- ------- ------ ------- ---------- ---------
Nov '86 92253 161.59 277.11 130.14 71.51 56.22 68.21 105.60 107.37 81.84 171.49 126.67 81.84 106.29 145.22 730.97 565.60
81.84 40.92 40.92 102.30
Dec '86 92633 29.28 277.42 76.68 14.64 422.08 218.36 14.64 63.36 39.00 191.24 167.14 193.83 174.54 53.55 146.99 519.50 674.85
29.28 29.28
36.60
Jan '87 92990 170.93 221.90 117.39 80.79 59.58 77.30 80.10 97.88 380.70 138.52 297.97 342.22 61.07 287.97 1,454.75 860.78
76.72 38.36 38.36 76.72 76.72
95.93
Feb 187 100256 49.52 12.38 68.83 200.60 147.10 67.59 46.18 49.52 289.26 169.39 49.52 66.86 89.14 396.40 464.18
24.76 24.76 61.90
TOTAL ........... 14,316.56 14,289.64
Less Prior Payment (6,079.78) (6,079,781
Due .............. 8,236.78 8,209.86