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Home My WebLink AboutAGENDA REPORT 1991 1218 CC REG ITEM 08J ITEM POPpK Cq�.e T- MOORPARK O 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 X90 0 o9grEO �` '-ORPARK, CALIFORNIA City Council Meeting F,C710N: M E M O R A N D U M sy TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: December 10, 1991 (Council Meeting 12-18-91) SUBJECT: Acceptance of Improvements to Construct Handicap Access Ramps at Various Locations OVERVIEW This presents for approval the Notice of Completion for the subject project. DISCUSSION A. Background Last March the City Council awarded a contract to Double D, Joint Venture (a joint venture partnership between Blois Construction and Double D Undergrounding) for the construction of Handicap Access Ramps at pedestrian entrances to certain City Parks and at various street intersections throughout the City. B. Funding The funding source for the construction of these improvements is Community Development Block Grant (CDBG) funds. The elimination of physical barriers to the handicapped is eligible for funding under this program. Costs incurred prior to construction are not eligible expenses and are proposed to be charged to the Gas Tax Fund. C. Park Access The construction of sidewalks in Griffin Park was added to the scope of the Project as Change Order No. 1. This too was eligible for CDBG funding. PAUL W. LAWRASON JR. BERNARDO M. PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR. JOHN E. WOZNIAK Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Rervded Psner Handicap Access Ramps December 18, 1991 Page 2 D. Reconstruction The access ramps installed at the intersection of Spring Road and Second Street became the subject of some criticism. The design used for this installation was based on a Caltrans standard. Upon investigation it was determined that this design had been repealed Caltrans without notification to even local Caltrans officials. To correct the problem it became necessary to replace the ramps in question. Due to the time constraints associated with CDBG funding, it is recommended that the replacement of these ramps be charged to an existing budgetted project (Acc # 142-903) for Miscellaneous Sidewalk and Gutter Repairs, funded by the Gas Tax Fund. E. Fiscal Impact 1. Construction Contract Summary A copy of the final payment Authorization, showing the total project quantities, is attached as Exhibit 1. A summary of construction contract expenses is as follows: Gas Tax CDBG Fund Total a. Bid Amount: 83 , 279.75 83 ,279.75 b. Additional Quantities 5,061.25 5 .061.75 Sub-Total 88,341.00 88,341.00 c. Change Order #1 40,000.00 40,000.00 (Griffin Park) d. Change Order #2 0 e. Change Order #3 1,600.00 1 ,600.00 (Spring & 2nd St) Total 11600.00 128, 341.00 129,941.00 2. Total Project Cost Summary The following is a summary of the final costs for this project. Gas Tax CDBG Fund Total a. Design Review: 358.00 0 358.00 b. Printing, etc. : 255.86 0 255.86 c. Construction: 1 ,600.00 128, 341.00 129,941.00 d. Contract Admin. : 0 5,400.00 5,400.00 e. Inspection: 200.00 4,000.00 4,200.00 ---------- --------- ---------- ---------- --------- ---------- TOTAL 21413 .86 137,741.00 140,154.86 Handicap Access Ramps December 18, 1991 Page 3 F. Notice of Completion All of the specified work has been accepted as complete by the City Engineer and Director of Public Works. A Notice of Completion (Exhibit 2) has been prepared for recordation. RECOMMENDATION Staff recommends that the City Council take the following actions: 1. Accept the above described work as completed. 2. Instruct the City Clerk to file the Notice of Completion for the project. 3 . Authorize the release of the retention upon satisfactory clearance of the thirty five ( 35) day lien period. PROGRESS PAYMENT Handicap Access Ramp Project CONTRACTOR: Double D Joint Venture Page 1 of 1 AUTHORIZATION P. 0. Box 5191-211 Date: 10-Dec-91 Ventura, CA 93005 ------------------------------------------------------------------------------------------------------------------------------------------------------- TOTAL UNIT TOTAL THIS PAYMENT TOTAL TO DATE ITEM DESCRIPTION UNITS EST QTY BID PRICE BID QTY AMOUNT PAY REF QTY AMOUNT --------------------------------------------------------------------------------- -------------------------- --------- ----------------------------- I-1 H/C Ramp "E" EA 121 545.00 65,945.00 0 0.00 504-5.1 119 64,855.00 I-2 H/C Ramp "E-1" EA 24 480.00 11,520.00 0 0.00 504-5.2 27 12,960.00 I-3 H/C Ramp "A-1" EA 3 440.00 1,320.00 0 0.00 504-5.3 3 1,320.00 I-4 H/C Ramp "F" EA 1 470.00 470.00 0 0.00 504-5.4 5 2,350.00 I-5 R&R Sidewalks SF 320 5.25 1,680.00 0 0.00 504-7.1 845 4,436.25 I-6 R&R Curb & Gutter IF 125 18.75 2,343.75 0 0.00 504-7.2 129 2,418.75 I-7 Release LS 1 1.00 1 1.00 1 1.00 -------- -------- -------- 83,279.75 1.00 88,341.00 Change Order No. 1 LS 40,000.00 40,000.00 0 0.00 1 40,000.00 Change Order No. 2 LS 0 0.00 0 0.00 Change Order No. 3 IS 1,600.00 1.0 1,600.00 1 1,600.00 Progress Payment Authorization Total 123,279.75 1,601.00 Total 129,941.00 C71 Less Retention 0.00 -------------------------- ---------- Remarks: Reviewed By: Date Sub-Total 129,941.00 Cost of Extra Quantities $5,061.25 Less Prior Paymemnts (123,443.00) -------------------------- ---------- Percent Over Contract 6% Approved By: Date TOTAL Retention DUE 6,498.00 • EXHIBIT 2 \"•�R///////r��\\\\\\v////////��.1\\\\\\\\\vim///////ln\\\\\\\\\\\ RECORDING REQUESTED BY CAND WHEN RECORDED MAIL TO Name City of Moorpark Street 799 Moorpark Avenue AdJress City & Moorpark, CA 93021 State St Attn: City Clerk SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is _ City of Moorpark 3. The full address of the owner is 799 Moorpark Avenue Moorpark, CA 93021 4. The nature of the interest or estate of the owner is; In fee. Purchaser under Contract of Purchase (If other than fee, strike "In fee" and insert, for example, ''purchaser under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES None 6. A work of improvement on the property hereinafter described was completed on December 1, 1991 The work done was: Construction of 1) handicap ramps & 2) park access walkways 1. The name of the contractor, if any, for such work of improvement was Double D, Joint Venture March 1991 (If no contractor for work of improvement as a whole, insert "none".) (Date of Contract) 8. The property on which said work of improvement was completed is in the city of _ Moorpark County of Ventura State of California, and is described as follows: 1) Various locations throughout the City 2) Griffith Park 9. The street address of said property is None (If no street address has been officially assigned, insert "none".) Dated: _ Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent