HomeMy WebLinkAboutAGENDA REPORT 1991 1218 CC REG ITEM 11D ITEM...�.,L.
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ACTION: �9Sa
TO: Honorable City Council .
FROM: Richard Hare, Deputy City Mana e
DATE: December 11, 1991
SUBJECT: Consider Amending Council Action
Concerning Conference Attendance
by Parks & Recreation Commission
Background
The annual California Parks and Recreation Society
Conference is scheduled for March 5 - 8 in Long Beach.
In previous years the entire Parks & Recreation Commission
and one or two staff members attended the Conference. In
this year' s budget sessions, the City Council determined
that funding for the annual Conference should be reduced and
provided for the expenses of two Commissioners and one staff
member (Recreation Supervisor) in the Recreation Department
Budget.
It was the Council's expressed intent to rotate the
Commissioners who attended the annual Conference each year.
This was viewed as a cost saving measure. It is anticipated
that those attending would benefit from the developmental
programs offered at the Conference and that they would bring
back the information they receive at the Conference, on the
program as well as the vendor display, to share it with the
other Commissioners.
This year' s Conference is in Long Beach and the Parks and
Recreation Commission has asked the City Council to
reconsider its budget restrictions and to allow all of the
members to attend, if it can be accomplished within the
current level of funding ($1, 600) . The Budget and Finance
Committee has considered the Commission' s request and notes
that the amount budgeted is adequate for the attendance of
two Commissioners and one staff member.
PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR.
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Printed On Recycled Paper
Honorable City Council
December 11, 1991
Page Two
An approximate cost for attendance to the Conference is as
follows:
Parks and Recreation Commissioners (2)
Pre-conference registration ($120 each) $240. 00
Lodging per night ($90 x 2 x 2 nights) 360. 00
Travel by car (150 miles x $.275/mile) 41. Gd 1S
Meals per day ($50 x 3 x 2) 300. 00
Subtotal $941.25
Recreation Supervisor
Pre-conference registration $120. 00
Lodging per night ($90 x 3 nights) 270. 00
Travel by car (150 miles x $.275/mile) 41. 25
Meals per day ($50 x 4) 200. 00
$631.25
Total Costs ($1, 572 . 50)
Budget Appropriation $1, 600. 00
Balance Remaining $ 27.50
It is the Committee' s recommendation to the City Council,
that the original intent of the budget be upheld and that
the number of Commissioners attending the annual Conference,
at City expense, be limited to two each year along with one
staff member.
The City Council has directed, as part of the budget
process, that the annual C.P.R.S. Conference funding be
limited to two Commissioners and one staff member. If the
City Council takes no further action on this item, then the
funding, as outlined in the budget, will be applied.
Committee Recommendation
Take no further action and receive and file this report.