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HomeMy WebLinkAboutAGENDA REPORT 1993 0421 CC REG ITEM 08CITEM . d AGENDA REPORT CITY OF MOORPARK TO: THE HONORABLE CITY COUNCIL FROM: DIRK LOVETT, ASSISTANT CITY ENGINEER DATE: APRIL 9, 1993 ( Council Meeting of April 21, 1993 SUBJECT: COOPERATIVE AGREEMENTS BETWEEN THE CITY OF MOORPARK AND CALTRANS FOR THE DESIGN AND CONSTRUCTION OF IMPROVEMENTS TO LOS ANGELES AVENUE (STATE ROUTE 118) IN CONJUNCTION WITH ASSESSMENT DISTRICT 92 -1 (MISSION BELL PLAZA) '• '.100RPARK, CALIFORNIA City Coupcil Meefng or 199,3 ACTION: 40� By Attached for Council consideration are two separate cooperative agreements with Caltrans for the design and construction of the improvements to Los Angeles Avenue (Phase 11) in conjunction with the Mission Bell Plaza Project. Phase 1 improvements are not included in these agreements and will not be affected or addressed by the agreements. DISCUSSION The conditions of approval for the Mission Bell Plaza project (CPD 89 -1 and CPD 89 -2) required that improvements be made to Los Angeles Avenue. These improvements include the widening of the roadway, construction of medians and installation of traffic signals at the intersections of Los Angeles Avenue with Park Lane and Liberty Bell. District Cooperative Agreement No. 4093 defines the terms and conditions of the project design. Under this agreement, the City will: - Fund 100% of all of the preliminary and design costs including the contract documents and PS &E; - Prepare the Project Report, Environmental Documents, and PS &E and submit them to the State for review and approval; - Obtain any necessary encroachment permits; - Identify and locate all high and low risk underground facilities and protect or otherwise provide for such utilities. If there are conflicts with utilities, the City will be responsible to make arrangements with the utility owners for the relocation/removal of the utilities and the City will bear all costs associated with resolving utility conflicts; - Perform all right -of -way activities at no cost to the State in accordance with procedures acceptable to the State and in accordance with State and Federal laws and subject to State oversight; - Certify legal and physical control of right -of -ways ready for construction prior to advertising for bids; - Deliver to the State, legal title to rights -of -way free and clear of all liens and encumbrances detrimental to the State's present and future uses. Under this agreement, the State will: - Provide oversight and prompt reviews and approvals as appropriate; - Provide oversight of right -of -way activities undertaken by the City; - Issue at no cost to the City an encroachment permit to perform survey and other investigative activities required for the preparation of the Project Report, Environmental Document and/or PS &E. District Cooperative Agreement No. 4132 defines the terms and conditions for the construction of the improvements on Los Angeles Avenue. Under this agreement, the City will: - Advertise, award, and administer the construction contract in accordance with the requirements of the Local Agency Public Construction Act and the California Labor Code; - Apply for all necessary encroachment permits; - Require the contractor to provide both a payment and performance bond in the City's name in accordance with Section 3 -1.02 of the State Standard Specifications; - Construct the project in accordance with the Plans and Specifications of the City subject to approval of the State; - Administer the contract in accordance with the State's Construction Manual, Local Programs Manual and Encroachment Permit; - Perform all surveying in accordance with the State's Survey Manual; - Provide materials testing in accordance with the State's Construction Manual and the State's Materials Testing Manual at the City's expense. Independent assurance testing, specialty testing and off -site source inspection and testing shall be performed by the State at no cost to the City; - Provide a field site representative who is a licensed Civil Engineer to perform the functions of a Resident Engineer; - Pay 100% of actual costs of construction; - Provide all support staff for surveys, soils testing, materials testing, etc.; - Make progress payments to the contractor. State shall review all contract progress pay schedules; - Within sixty (60) days after completion and acceptance of the project, furnish State with a full -size film positive reproducible set of "As- Built" plans and all contract records; - Upon completion of the project, assume maintenance responsibilities for the improvements outside the current State right -of -way until acceptance of any part of the project into the State right -of -way system. Under this agreement, the State will: Issue necessary encroachment permits; - Provide a qualified state representative who shall have the authority to accept or reject work and materials or order any actions needed for public safety or preservation of property to assure compliance with the provisions of the encroachment permit; - Provide at City expense, any "State furnished material" as shown on the project plans; - Upon completion and acceptance of the project, maintain the project lying within the State right -of -way with the exception of the greenbelt north of State Route 118 between the back of curb and sidewalk which will be the City's maintenance responsibility; - Maintain traffic signals and safety lighting however, the cost for supplying electrical energy to the signals and lighting shall be the responsibility of the City. FISCAL IMPACT The costs for design, construction and administration of the construction contract were included in Assessment District No. 92 -1 which was recently approved by the City. RECOMMENDATION Staff recommends that the City Council take the following actions: 1) Approve District Cooperative Agreement Nos. 4093 and 4132; 2) Authorize the Mayor to sign necessary contract documents.