HomeMy WebLinkAboutAGENDA REPORT 1990 0117 CC REG ITEM 08IPAUL W. LAWRASON, Jr.
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
BERNARDO M.PEREZ
Councilmember
LILLIAN KELLERMAN
City Clerk
MOORPARK
PoP/ c•C'
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ME MC It A ND UM
TO: The honorable City Counci
FROM: Richard Hare, Deputy City Manage
DATE: January 10, 1990 (City Co,nci January 17, 1990)
ITEM .
STEVEN KUENY
City Manager
CHERYL J.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
SUBJECT: Consider Approval of Membcrshep of the Town of Apple Valley
In the Southern CalifOl -7Mi Jo nt Powers Insurance Authority
The Town of Apple Valley has
qu„stod membership
in the Southern
California ,Joint Powers Insurance. A
? hog, i t. y +;SCJPIA) . A
physical survey
of
the Town of Apple Valley was c,)q
iuc ted -y SCJPIA staff and they
have
recommeded that Apple Valley be
low-td
d ,l enter the
SCJPIA. The
City
Manager and Deputy City Manager hti,
reviewed the report
and disagree
with
the recommendation of the SCJPIA ;1,
ff, Tlo Town of Apple
Valley is
newly
incorporated and does not have any
,pp -at i na l history.
Therefore,
it is
recommended that their applicot
n re - jected at
this time
and
reconsidered after three years of
ri, n, i I history.
The SCJPIA Director for the City of
is the Mayor. Mayor Lawrason has ,
the Town of Apple Valley and hay, 3
Town of Apple Valley would be preen
permit the independent judgment iir
Lawrason, on this matter'so that. ni
manner. Mayor Lawrason intends t
All ballots must he ietur_ned by .)�H
intention to vote for disapproved
The Mayor's intentions, as deleRa,.
review and discussion„ if requir,,(i
RECOMMENDATION:
Receive and file.
RIf: s
901101
Attachment
799 Moorpark Avenue Moorpark
loo>ip; irk, as established by resolution,
i f,0 r �w report of physical survey of
"N' ''ided that the membership of the
,t t-h is time. The SCJPIA By -Laws
i1 (,f the Ci.ty's Director, Mayor
nny he accomplished in a timely
ba 1 lot on ,January 18, 1990.
i990. It is Mayor Lawrnson's
If qt ')n.
r,, 1 )rf -onted to the City Council for
Califomia 93021 (805) 529 -6864
so. ❑
�AL O SOUTHERN CALIFORNIA
JOINT PO WER S L S URA_A`CE AUTHORITY
ME "0 RAN D U M
TO CITY REPRESENTATIVE
C/O CITY CLERK, SCJPIA MEMBER CITY
FROM THOMAS M. BUTCH, GENERAL MANAGER
DATE DECEMBER 22, 1989
SUBJECT APPROVAL OF MEMBERSHIP OF THE TOWN OF
APPLE VALLEY
The SCJPIA Executive Committee at their Regular Adjourned
Meeting of December 20, '.;+89, recommended the approval of
the Town of Apple Valle4, js .i member of the Authority.
Enclosed is a Membership '.onsent Form for the admission
of the Town of Apple Va] ry, along with the Report of
Physical Survey.
We are requesting that each City Clerk deliver the
enclosed materials to the SCJPIA Director appointed by
their Council, and expedite returning the form to this
office before the deadline date of January 19, 1990. If
the Director is unavailak e, the duly appointed Alternate
may execute the Consent-:
The SCJPIA Bylaws permit !:.he independent judgement and
action of your City's Director (or Alternate) on this
matter, so that Admissior,,s may be accomplished in a
timely manner. If your city's procedures require Council
action on the matter, please arrange that this item be
given special handling at your next Council Meeting.
Thank you in advance for our assistance in expediting
the return of the Consent Please feel free to call this
office if you have any en, asst ions .
SinC rely,
1A
Thomas M. Butch
General Manager
TMB /tp
SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
MEMBERSHIP CONSENT FORM
FOR THE
TOWN OF ?APPLE VALLEY
�(
THE APPLICATION OF THE TOWN OF APPLE VALLEY for
membership in Southern California Joint Powers
Insurance Authority, having been duly considered and
recommended by the Executive Committee, is hereby:
�C
Approve )
�[
Disapprove )
Dated this da,. of
Delegate /Alternate
city
�(
PLEASE RETURN BY JANUARY 19, 1990
*
o:
�C
SCJPIA
4952 La Palma Avenue
La Palma, CA 90623
I.
CJPIA
MEMBERSHrP APPLICATION
* mr * * i
REPORT OF PHYSICAL SURVEY
01,
TOWN OF APPLE VALLEY
GENERAL INFORMATION
A. Date of Survey: Thursay Nc✓ember 16, 1989
B. Participants in Survey
1. For SCJPIA: Gene al Manager; Tom Butch, Sr. Risk
Manager; Joanne F—nn_,.e, Risk Manager; Victor
Lorch.
2. For City: Wayne �amoreaux; Town Manager, Patty
Saady; Assistant 'own Manager /Risk Manager,
Bruce Williams; D,?puty Town Manager, Heidi Larkin;
Mayor, Dick Pears >n; Mayor Pro -Ten, Carl Coleman,
Jack Collingswort and Nick De Prisco; Council
Members.
C. Description of Applicant:
Date of IncorporU iori: November 28, 1988.
The Town of Apple Vall-y i.s s.ituated in the high desert
of San Bernardino Coun,_y. Residents of the Town enjoy
a rural, unhurried, un °rowded existence. Snow skiing,
summer camping and bca inc( ar, available in the
neighboring area.
Mrs. Ursula Pates, an ,lderly settler came to the
Valley around 1893. She shortened the name from
"Appleton Valley" to Apple Valley since apple trees
grew along the river, K)ut not by the "ton ". The apple
orchards died and the alley returned to its original
desert landscape. 194 saw t}.e settlement of oil field
wildcatters who pionee-ec] the land development that
exists today.
The Town of Apple Vall y was incorporated November 28,
1988. Sixty -eight squire miles of incorporated area
make the Town of Apple 'Valley the sixth largest city in
the State of Californi,. The Town boundaries grew out
of the Apple Valley Wa ^„r.. District. Present population
is 58,742 which is expected to double by the year 2000.
The Town has a projectcd growth rate of 15% a year and
is approximately 1/3 �Y .11C t]�ut .
Apple Valley's underly -ng philosophy is to provide a
rural, town -like commuiity, with an abundance of open
space. The Town is a -axture of residential,
commercial and light 'LStri l properties.
The majority of serv-ic,s are --ontracted. The Town
currently has sixteen .ill -::ire employees with a
$1,274,470 payroll. 1 tc -tai operating budget is
$8,706,000.
II. CURRENT INSURANCE PROGRAM
A.General and Automobile Liability coverage.
Planet Insurance write
coverages for the Town
claims made basis for
$25,000 self insured r
arrangements to purcha
the SJCPIA.
the General and Auto Liability
Coverage is written on a
1, 000, 000. The Town has a
tention. Apple Valley has made
"tai-" coverage if admitted to
Prior to incorporation the Apple Valley Water
District served the needs of the area's residents.
The Water District had -io claims from 1987 -1989 and
was insured with Great: kmer.i.can Insurance Companies.
COVERAGE CAI -.RIER COST
PRIMARY
$1,000,000 P1 aet $49,335
Excess of Insurance Company
$25,000 Deductible
EXCESS INSURANCE 4 of 1 $27,265
The SCJPIA Liability Cc =verage Program, with an
individual member rete -.ion of $20,000 and pooled group
coverage to $10 milliol, offers significantly better
protection and cost features to the Town, as well as
enabling it to return m c- ccurrence coverage.
B. Worker's Compensation:
The Town is insured th-ough the State Worker's
Compensation Fund. Th,, current premium is
$2,075. They received a refund last year equivalent
to 105o'- of their pre,rei �: hie t ) an outstanding loss
history.
C. Property:
The Town has no real. property, but maintains coverage
for contents. Premi.ur, was in- -luded as part of the
liability package.
III. EXPERIENCE AND LOSS DA,rA
A. General and Automobile Liability:
There are six claims pending against the Town of Apple
Valley. All have beer:. rejected by Council under the
direction of the current carrier, Planet.
Determination of the Z'Dwn's liability for these claims
has not been establi.sh�: }d, nor, has a reserve level been
set, as suits have ri(: - been filed. These claims are
under the investigat:c ind a judication of Planet.
The claims history con -gists of one inverse condemnation
allegation, one propex-:y damage allegation, and four
bodily injury allegaLti:ns of which one occurred out-
side Town limits, aml ne was tendered to the school
district.
B. Worker's Compensation.
A review of the State -und Worker's Compensation
reports indicate no c° 1 , ims ..
C. Property Insurance:
The Town experienced[r lasses since incorporation.
IV. APPLICATION FEE AND DEPOSIT COMPUTATION
A. Application Fee:
The Town has paid an a;)pl__cat ion fee of $500.
B. General Liability Deposits:
Based upon a compilati)n of the Town's anticipated
payroll, survey data, ind experience, an initial
primary liability depcyit of $40,000, and initial
excess liability demos t of $13,800 has been developed.
V. PHYSICAL INSPECTION AND COMMENTS:
A. Civic Center /Town Hall .complex:
The present Town Hall ,)mplex consists of a leased
office suite in a mode: .-r complex located at 21809
Highway 18, Apple Vallr.: - },, California. There are no
immediate plans for cor;.structi.on of a Town Hall /Civic
Center complex. The f,,-.ility consists of office space
only. Town offices share the same storefront complex
as the Sheriff's Department. Ccuncil Meetings are held
at a local elementary :- :hool. Town offices apear to be
well designed and attractively, furnished and decorated.
The housekeeping, maintenance, and general appearance
of the facility is e;c.- _lent-.,
Good signing and easy cress, including ramps for the
disabled, direct the public to Town offices. Parking
is adequate and cond:it: ions of the walkways, surface
material and exterior lighting appear to be sufficient.
SCJPIA staff did not orserve any conditions or activity
of any type which th.ev �)ercei ed as hazardous.
B. Corporation Yard:
Town does not require maintenance yard since the
public works function a contr- acted.
C. Parks and Playgrounds:
Parks and playgrounds .:;,_e owned and operated by the
Apple Valley Recreat.io and Parks District serving the
entire Victor Valley 3rea.
D. Streets and Sidewalks:
1) Street design and maintenance - Apple Valley
contracts with Charles Abbott and Associates for
general and traffic en+jineering services. Streets and
roads are maintained v a contract with Fontana Paving
and Coler Constructir),-�
The majority of roads ,,ithin the Town limits were
inherited from San Berardino County. As such, many are
in need of maintenance repair and improvement. Since
incorporation, the Tow.° has widened and restriped many
of the main thoroughfares; those include Bear Valley
Road, Central Avenue, and Navajo Road. The Town is
responsible for 380 mi es of road and has repaired
approximately 20% of t;`e roadways between the
established central di trict and the newly emerging
subdivisions along Pei- Val l.er,,° Road.
4
With the passage of PrcDposition "i" in San Bernardino
County, over $28 million will be available to Apple
Valley for street repair and maintenance. Portions of
I -18, Bear Valley Road Central Avenue, and Navajo
Road, are lit and mark(Md but the majority of the
roadways are unlit and not well marked. New
subdivisions, approved since incorporation, are well
lit, with curbs, gutte s &nd :-.idewalks.
Curbing is limited alo;ig many of the roadways lending
itself to areas of dre;..; off.. This may be attributed in
part to inherited cond tions is well as lack of an
adopted General Plan.
Primary responsibility for the construction of feeder
and connector roads rests with project developers. All
construction projects }ince incorporation have been
approved by the Counci_ Developers are expected to
resolve design difficuties (i.e. lane width) in
accordance with Town established guidelines.
(2) Sidewalks - The c der parts of the Town have
either bridal paths or paved bicycle paths; in keeping
with the rural atmosph, =re,. No significant problems
were noted in newer de,,elopments. Commercial areas
were intact and app ;gar •d to be well maintained.
(3) Lanes, medians, aid c. :rosswalks - As previously
mentioned, the Town si.ace incorporation, has begun to
restripe all roads. l`ier_e are limited crosswalks
throughout the Town. xi >t.ir.j crosswalks are well
marked.
The medians between ti.' Town streets and Highway 18
appear to be a source f accidents. Highway 18 is
maintained by Cal TrarG, while the parallel frontage
roads belong to the Town of Apple Valley. The surface
streets are below the 3rade. of Highway 18.
Transitioning between `.he surface streets and the state
highway appears to l,e he- larjest single source of
accidents.
Prior to July 1, 1989, law enforcement was limited to
1 -1/2 Sheriff units fc:- the entire incorporated area.
This limited law enforcement capacity left vehicular
code enforcement a lo%si priority item. Increased
deputies have drastically reduced the number of
vehicular accidents wi hin the Town limits.
(4) Trees - Trees arc of the desert variety causing
few problems.
(5) Traffic control, ights and signing - Traffic
0
Engineering is contracted with Charles Abbott and
Associates. Maintenance of signals is contracted with
Signal Maintenance. L_ghting, in the main area of the
Town and new developments, is adequate. Lighting on
the older county roads in the outlying areas is
limited. Plans are be:ng made to change these
conditions as funding eccmes available.
VI. WATER AND OTHER UTILIT'ES
The Town Council serve: as the Board of Directors of
Apple Valley Water Dis °riot, which services a majority
of the town. However, many homes are serviced by
several smaller independent water companies. Plans are
being made to incorpor to them into one or two water
districts.
The sewage treatment a,d waste water disposal is
handled by the Victor alley WasLe Water Reclamation
Agency.
Natural gas and electr c service are provided by
Southwest Natural Gas nd. Sout:hern California Edison,
respectively.
Storm drains are owned by the Town with the exception
of the flood control ci,annel :4n the western part of
Town. That flood control channel is owned and
maintained by the coun° Y.
Refuse disposal is handlea by private haulers. There
is no sanitation landf 11 within the Town boundaries.
VII. FIRE DEPARTMENT
The Town is part of the Apple Valley Fire Protection
District. There are 1;1 full time firefighters assigned
to the Apple Valley arF,a. Backup is provided by a
volunteer fire group.
VIII. POLICE DEPARTMENT
Police protection is contracted with the San Bernardino
County Sheriff. They :are located next to the Town
Hall. Police protection to the Town has increased from
1 -1/2 units to 8 full °_ime units since July 1, 1989.
The Captain assigned t:j the Apple Valley substation
sits as a member of th(..! Town Manager's Staff, and
reports weekly on the 1 )olice activity in the Town. The
Town of Apple Valley h:,s an excellent working
relationship with the 'heriff's Department.
F
IX. PUBLIC TRANSPORTATION
There are two transit :;ystems operating within the
Apple Valley Town limi-=.s.. One is fixed route system
between Victorville ar- St. Mary's Hospital in Apple
Valley. The system is owned and operated by the
Victorville Transit A� horit�
The second system; 3 C.al --A- Ride, known as DART (Desert
Area Rapid Transit), i; administered and operated by
the City of Barstow urier (:!nrtract with the Town of
Apple Valley.
There is a public a:irpDrt within the Town limits. It
is owned and operated !:)y San Bernardino County Service
Area #60, and called the Apple Valley Airport. There
are no plans to incorporate the airport as part of the
Town's functions. Co\. ?rage exclusions were discussed
at length with Town s ;t i f f
X. UNUSUAL CONDITIONS AND EXPOSURES
Apple Valley upon incc-- poration, received from San
Bernardino County, 38C miles of roadway. This did not
include State Highway 8, which belongs to Cal Trans.
Lighting, signage and -oad maintenance present some
difficulty. During try.., period November 1988 through
June 30, 1989 the Towr experienced an average of 59
traffic accidents and +8 injuries per month. There
were 5 fatalities durlq the period. On July 1, 1989,
the number of Sheriff:I units were increased from 1 -1/2
to 8. During the last 60 days; traffic citations are
rapidly rising and accdents have dropped to 33 traffic
accidents and 23.5 in- ;arses per month, with only 1
fatality during that. t_me, There are plans to add 2
more radar units and < m( :�)re regular patrol units in the
near future.
The Town, in conjuncai >n with the Sheriff's Department,
tracks all traffic accidents and locations on a monthly
basis. Those involvin,j a particular road area or
intersection are turne,t over to Engineering and
Maintenance for their ,mmediate attention. Problems
which can be corrected immediately are prioritized and
reviewed for funding s,,.th the Town Manager and Council.
The Town is aware of i ^!as road related difficulties and
is pursuing solutions aggressively as evidenced by the
re- striping and pav:inc pr ograirns.
Drainage and flooding .yn the Town could be a potential
problem. Retention ponds have been built on four acres
of park land. These ponds are maintained by the Parks
and Recreation District New lots in several
developments have been 1esigned with retention ponding
features.
The Apple Valley dry .1_:,r:e area has homes built on 2' to
3' risers to protect t?,e homes from flooding. Flood
control plans have bee; developed to mitigate water
flow in the dry lake a a..
XI. PUBLIC AND STAFF ATTITT. DES
A. Public: Complaints or a-equests for service are
recorded and logged by date and time. They are all
reviewed by Patty Saad',, Assistant Town Manager and
Risk Manager. Those r�:quiring personal inspection are
handled immediately. itizens seem extremely satisfied
as evidenced by low vo.ume of complaints and rapport
observed by SCJPIA sta`" during the field inspection.
There was no evidence If graffiti or vandalism
generally held to be r. idenc.:e of dissatisfaction.
B. Staff
The SCJPIA staff met w::th the entire Town Council, Town
Manager and members of izis staff. They were responsive
and enthusiastic to th, program. The Council exhibited
a strong interest and commitment to the principles of
risk management.
The SCJPIA investigation team was similarly impressed
with the leadership, (),gar^ization and talent exhibited
by Town staff.
XII. SUMMARY AND EVALUATION
It is our conclusion tkie pro - active approach to its
road problem,'sound in -place risk management practices,
and general management capability exhibited by the Town
of Apple Valley and its; staff qualifies it for
membership in the S(--,JP A.,
We also find that membership will be an advantage to
the Town by reducing its costs, including its level of
retention, and will be of. advantage to the existing
SCJPIA members by expa.dirng the ability to spread
pooled losses.
f
XIII. RECOMMENDATION
/tp
It is recommended that the application for the Town of
Apple Valley for membership in the Southern California
Joint Powers Insurance Authority be approved with an
initial annual liability primary deposit of $40,000 and
an excess liability det•osit of $8,800.
c..
S0:
CAL- Q
SOUTHERN CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY
4952 LA PALMA AVENUE, LA PALMAe CA-90623
UNDERWRITING INFORMATION DEC l 3lw
(Use separate sheet 4 :o amplify answers)
P L E A S E T Y P E A N S W E R S
Date: 12 -12 -88
CITY OF: TOWN OF APPLE VALLEY
MAILING ADDRESS: P.O. Box 429 - Apple 4r le,, , c., 9:_1307
CITY MANAGER: Bruce Williams (Interim) FINANCE OFFICER•
RISK MANAGER: TBA
TBA
1. STATISTICS: Population: 50,00c Area: 68 (Sq. Miles)
2. TOTAL CITY BUDGET: Current Fti ( / ) S TBD
Preceedinc "Y (Actual) $ 0
3. EMPLOYEE CENSUS
NO. of Full TIME EMPLOYEES
Clerical Office
(8810)
TBD
Municipal Non- Manaal
(9410)
TBD
All Other Munid p i
(9420)
TBD
Firemen
(1106)
None
Policemen
(7720)
None
Pilots
(7425)
None
Other (Designate ]ass)
( )
TBD
TOTAL FULL TIME EwPLOYEES
TBD
TBA = to be assigned
TBD = to be determined [Town of Apple `all v 13 ne,.ly incorporated and staff
3/86 and ' udget par, -,:.t t r ir,, et to be determined. ]
Underwriting Information
Page Two
4. GENERAL
EXPOSURES:
NUMBER AREA
a.
Wharves or Waterfront Proper y (describe)
0
b.
City owned Cemeteries
0
C.
City Housing Projects (units
0
d.
Libraries or Museums
0
e.
City Parks and Playgrounds
0
f.
City Stadiums & Grandstands
0
g.
Swimming Pools
0
h.
Golf Courses
0
i.
Auditoriums & Exhibition Hal s
0
J.
Community Centers
0
k.
Buildings Leased to Others
0
1.
Land Leased to Others
0
m.
Non -Owned Premises Leased or Jsed
by City (describe) 1800 sq t of'`.ic.e bldg on
Hwy 18 east of Navajo Road
n.
Permits: Construction (,- jmber)
0
Demolition (.umber)
0
All Other ( umb, -,r)
0
o.
City Owned Hospital (yes /no)
0
P.
Operations of any Public Transit District or
the support of any
such District •- (If yes, rtes �-ibe) None
q. Mini Buses (number) 0
r. "Dial A Ride" or similar programs (yes /no) no
S. Airport owned by City? (yes / no
3/86
Underwriting Information
Page Three
5. AUTOMOBILE EXPOSURES:
Number of Units
Passenger Cars
0
Police
0
Fire
0
Other
0
Motorcycles or Scooters
Police
0
Other
0
Light Commercial
Pickups - One tc, or lest;
1
Panel Vans
0
Service Trucks
0
Street Sweepers
0
Ambulance
0
Rescue Trucks
0
Heavy Commercial
Refuse Collectio
0
Fire - Pumper Tr ,ck
0
Fire Other
0
Trailers
0
Construction E:qu pment
0
Miscellaneous (d! scribe)
0
6. STREETS & TRAFFIC:
a. Mileage of: City Streets 390 _ ounty Roads 0 State Hwys 1=
b. Traffic signal center stanchion fights (number) unknown
c. Traffic signal curb lights (- um, +er) unknown
d. Traffic overhead suspension lich —; +'number) unknown
Underwriting Information
Page Four
6. Streets
& Traffic (contd)
e.
City Parking Lots (no. + areaj
0
f.
Parking Meters (number)
0
7. POLICE
DEPARTMENT - NONE - LAS ENF�)}
EMEN7 'N : LL BE PROVIDED BY COUNTY OF SAN
BERNARD".
�:HERIF'`S DEPARTMENT.
a.
Number of sworn officers: F_11
time
Part time
b.
Number of reserves: C
ass I
Class II
c.
Number of Police Stations
d.
Jail facilities: (yes /no) ^�
_ Number of
Cells
e.
Maximum length of detention:
f.
Is there a Police Policy & Procfciures
Manual?
g.
Do all Officers have an up- to -d�,
"e ropy?
h.
Periodic review?
ow often?
i.
On -going training for all offic
r•s'?
J.
Is there a written pursuit poli
v?
k.
Is there a written policy on thR
use of firearms?
8. FIRE
DEPARTMENT - NONE. FIRE PRO' "E(.;'
ON WLLI BE PROVIDED BY APPLE VALLEY FIRE
PROTECTION
STRICT.
a.
Number of paid Firemen: Fuli
°imE= _
Part time
VoluP
eer's _
Paramedics
b. Firehouses: No. & Size:
9. UTILITY SERVICES
A. WATER DEPARTMENT
1. Number of employees 6
2. Average capacity /day (gallons
Domestic 250
3. Source of supply: well
3/86
Industrial 0