HomeMy WebLinkAboutAGENDA REPORT 1990 0307 CC REG ITEM 11LPAUL W. LAWRASON, Jr.
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
BERNARDO M. PEREZ
Councilmember
LILLIAN KELLERMAN
City Clerk
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND:
M
�o P i
ai
day are
program for children in Gravies K
through 6 was
started in
,
I_�
< 4
program was housed in a double-vyide
portable trailer which was
shared
M E M O -4 A N D II M
The Honorabl e C i t -ci , is 1
Philip Newhouse, C
February 27, 190(
Star Club Report
I � 0 L.
STEVEN KUENY
City Manager
CHERYL J. KANE
City Attorney
PATRICK RICHARDS, A.I.0 P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
f Community Services
The Star Club
after school
day are
program for children in Gravies K
through 6 was
started in
the ° mmer of 1986 at Flory School.
The
program was housed in a double-vyide
portable trailer which was
shared
by the Y.M.C.A.
Based upon
proif tec°
enrollment increases, the
program
was expanded in
June, 1988,
by ma.irc,
inf-) a triple -wide trailer
at the
same location,
Flory School,
wh(r t °vj,
Iw -gram is currently held.
Due to a number of reasons, te,
anticipated enrollment of 80 st j
programs, some moved from the
expansion of the Y M.C.A. day ;a
at elementary schools: Campu;,
North Meadows and Peach Hil'
enrollment of 96 students VJ t
site, we lost six fjll -time st(—
The prima.r-.y reason the City c r
was to fill a void and meet a
program is generally offerer
private sector. Initially where
it was anticipated and projec.te
basis. When this program was e;.f
costs was factored into the
general overhead tyke costs.
Star ' & program never achieved the
-ni,s same enrolled in other day care
ea, anc the primary reason was the
program from one to four (4) sites
riy''r Flory (site closed June, 1989),
Their each Hill >it.e alone has an
p' �r nq of ti ei r North Meadows
r ' f t or schon i day care program
e ; ' the communi t.y. This type of
10�,,01 district or through the
r-), iram was offered by the City,
t r l i be done on a break even
�oei, a idministrative fee of 10% of
It partially cover the City's
h, -en -ea 1 i zod
799 Moorpark Avenue Moorpark :alifornia 93021 (805) 529 -6864
— --
C RPT1 . 1.6 /FRAGFNDA -- - - - - - - -_ —'—
The Honorable City Council
Page 2
February 27, 1990
The Moorpark Unified School Di :r!ct; a,sisted us by transferring the
lease of a larger building and c )tiruinp the ground lease.
DISCUSSION:
The Star Club program is compr eo of twc: programs; after school day
care which operates mid - September through mid -June and Summer Camp
which operates mid -June through d `ept.r °nhP,,.
Currently, we have forty -three i 3 v st.uc[ n t s enrolled in Star Club; 30
full -time and 13 part -time ii: ^, gr-nerate a monthly income of
$5,327.50. Based upon a Aal epor' presented to Council dated
January 26, 1989, staff project.e o:..i, brrak even point for this program
to be self- supporting was a mcrrt:hrI 'ncome of $8,850.00 (this
represented 59 full-time Studer+ V �, ,r W) per month).
Based upon our current enrollmen ;woje tons for the remainder, of the
year (program to terminate June lagni" a,..r, as follows:
Current monthly revenue, 4� articif,n' $ 5,327.50
(30 F/T - -$4, 350.00; 13 P 'T 9 ' 1 1, 1
Projected monthly expend
Lease - Gelco Space
4 532.76
MUSD - Space Rental
30.00
MUSD - Utilities
180.00
Snacks
300.00
Transportation
1500.00
Telephone
50.00
Salaries /Benefits
116.12
Arts & Crafts Supplie,
25.00
Budding Remodeling
i00_.0_0
Total
$` 333.88
Monthly Balance
($ 1,006.38)
Fund balances by fiscal year, hee lnsnq with FY 1986 -87, are as follows:
FY 1986 -87
Star Club
Summer Camp
Totals:
FY 1987 -88
Star Club
Summer, Camp
Totals:
SC /RPT1.16 /PRAGFNDA
ReverIU
f= r neridi tures
Net
$ 22,64
S
11),281.68
$
3,360.82
$__6,086.
$
9,547.84
'x(1_3,461._27)
$ 28,7-"Ca
T
'R,829.52
($
100.45)
*Approved by City Council
$ 43,966.'
$
14,256.03
($
289.58)
x_14,114. w
$
20,003.57
($
5,889.07_
$ 58,080
R
)4,2.59.60
($
6,178.65)
The Honorable City Council
Page 3
February 27, 1990
FY 1988 -89
Star Club $ 70,240 36
Summer Camp 29 830 64
Totals: � - ---
$100, 071 1-)0
Summary-Balances
Star Club
Summer Camp
Summary Totals
(7 -1 -86 to C-
$136,849 Q
$-50,C131 '1
$186,U1 1?
3 78,294.60 ($ 8,053.74)
24,282.58 X5,548.06
�102,577.18 ($ 2,505.68)
X141,832.31 ($ 4,982.50)
`� 53,_833_99 C$_ 3 802.28
`''195,666.30 ($ 8,784.78) "'
"The deficit for this progr im -,r , qr 0/89 has been covered by the
Recreation Fund.
In FY 1988 -89, the primary rea,,c
was the transportation costs.
September, 1988, we based ou"
Figures were provided by Santa
before our program began, Santa
lack of qualified bus drivers
with transportation.
to, our debt in Star Club ($8,053.74)
0r1 or' to the program beginning in
transportation cost on $80 per day.
ir5ara "ransit. In late August, just
Bar!)ara Transit informed us due to a
hr,� wn ld not be able to provide us
From September,
1988, to May, 1
-9 we
sed Laidlaw Transit at
a cost
of $144.00 per
day. Due to t 'he
impac±
f transportation costs
on the
program, it was
decided in Mav
1989„
to fold the Star Club
transit
needs into the
"budgetable"
City transit -,y
tem ano
charge an equivalent
fee of
cost, $80 /day, wl0c
Star Club to the C ty's
at. the
time was transferred from
the
newly F,,i.t)1•`shad
t: -ansit bus service.
One possibility to increase 0
enrollment. This is not like'g
with expansion 04` the Y.M
development of new child car( `,.
of our former program parf70
program because it is more
children up at; a location cl
central Moorpark.
Another possibility to cyan
transportation. Currently, $l,(J
Club program to the transit b;,idq
the system ) n a daily basis.
passengers. This equates t:
passenger. The current daily rri
per person. If we were to
current fee charged, we would
This would be a net savings !1)
on our current expenditures a
subsidy from Transi,. funds.
SC /RPT1.16 /PRAGENDA
9 rn venue is additional program
r.c (u.r at our current location and
K (I r 'irn and the future possible
i it e, rn the private sector. Many
n I hji e switched to the Y.M.C.A.
vr erii for parents to pick their
home rather than driving to
e reducing expenditures in
nnntf)l, is transferred from the Star
u hare of costs for utilizing
- rnt daily ridership is 23
-ider cost of $3.48 per
w "\ '"I cost is fifty cents ($.50)
[A( J transportation cost to the
-'� r:ost by $1,360.00 monthly.
I rocj� Em of $869.-/4 per month based
r' `'r This, however, would be a
The Honorable City Council
Page 4
February 27, 1990
Another
consideration
must be
,given ti- the building
lease agreement
with Gelco
Space, which
expires
July 31, 1990. If
the Star Club
program
was terminated
early (
ease agreement requires
us to pay out
our contract
in full),
our finar
ial ohl;gation would be
as follows:
Date of termination:
April 1
June 16
c.nd of Contract
August 31
$
(Feb -April
(Feb• -Ju
(July 31, 1990)
End of Summer
Costs:
Losses)
Loss(,'!'Feb
-July Losses)
(Feb -Aug Losses)
Dismantling
$ 1,986
$ 1 „98t
1 .1,986
$ 1,986
Roll -off
Penalty
$ 1,422
$__ 6,131
$ 1142'
$ 2 30+
i. 1,422
$ 1,422
Total Costs:
$ 9,539
"70
$ 5,70f
-0--
i; 3,408
$ -0-
$ 3,408
Cumulative Mo. Loss;
3 019
- 1 - - - -)
X4,_78
(674
�__ -0-
TOTAL: $(12,558)
Cumulative Program Revenue:
$(10,49
_
��(4,756)
$ 3,408
TOTAL:
2,126
$(1,282)
Our projected monthly revenue ar expenc tures through August 31, 1990,
are:
Month Revenue Expenditures
Star _Club Swimer Camp Star Club Summer Can
Feb.
$
5,327.50
$
6,333.88
March
$
5,327.50
$
6,333.88
April
$
5,327.50
$
6,333.88
May
$
5,327.50
$
6,333.88
June
$
2,668.00
$ ',60C.00
$
3,425.00
July
$1: ..20C.00
August
_
$111 200.00
Totals:
$23,978.00
$2�G 0(ir fly "i
$32,427.40
Program Alternatives:
I. Terminate Program April 491
Costs: Penalty $ 6,131.00
Bldg. Dismantl n,a $ 1,986.00
Bldg. Roll -off $----1,422.00
$ 9,539.(N0
Cumulative Monthi� $- 3,019.00
Total Costs $(12,558.00)
SC /RPT1.16 /PRAGENDA
$ 4,291.12
$ 8,400.00
8 400.00
$21,091.12
The Honorable City Council
Page 5
February 27, 1990
2. Terminate Program June 16
990•
Expenditures
Costs:
Penalty
$ 32,53'•
$ 2,300.00
($ 5,780.27)
Bldg. Dismantlinc
$_17,_108.
$ 1,986.00
*
($
Bldg. Roll -oft
$ 49,6*'
$ 1,422.00
7,977.36)
($ 7,977.63)
*It should be
received and
noted some SummE-
expended ,,o
$ 5,708.00
expenditures are
Cumulative Monthl
Loss
$ 5,032.00
the fiscal year.
Total Cost,
$( 10,740.00)
3. Continue
Program Through En
of Contract:
(July 31, 1990)
Costs:
Bldg. Dismantling
$ 27,41
$ 1,986.00
$ 994.82
Bldg. Roll -off
Club program wer•,
16), our
$ 1,422.00
the end of the
Cumulative Mont.hl
Loss
6,038.00
Total Costa
$ (9,446.00)
4. Continue
Program Through Aucilsr,
31,
1990:
Costs:
Bldg. Dismantling
$ 1,986.00
Bldg. Roll -off
$ 1,422.00
Cumulative Monthl,
L(i<,
$ 7,045.00
Program Revenue
4,243.00
Total Cos -:s
$ (3,210.00)
Current Program Financial Stat:;u,,
FY 1989 -90 (7 -1 -89 to 1 -31 -90
SC /RPT1.16 /PRAGENDA
RevenuE
Expenditures
Balance
Star Club
Summer Cam
$ 32,53'•
1 $ 38,312.48
($ 5,780.27)
P
Totals:
$_17,_108.
,0 $ 19 305.86
*
($
$ 49,6*'
1 $ 57,618.34
7,977.36)
($ 7,977.63)
*It should be
received and
noted some SummE-
expended ,,o
Camp revenue and
expenditures are
Listed below
prior
is the actual re�e
jl,✓ 1, beginning of
the fiscal year.
1989:
ae ird , xpenditures
for Summer Camp,
RevenUe
E{Ue_ndltures
Balance
Summer Camp
$ 27,41
R '6,450.68
$ 994.82
If the Star
program (June
Club program wer•,
16), our
°.ey'minatod prior to
the end of the
programs.
program [
rti:jpart <, could enroll in the other
SC /RPT1.16 /PRAGENDA
The Honorable City Council
Page 6
February 27, 1990
Financial Summary-Recap
Net deficit at 711
Net deficit at 9/1
Projected Revenue
Sub total:
Additional costs:
to 8/31/89
to 1/31/90
at 2/1/90 to ,� 31/90
Dismantling
Roll -off
Total Program Loss:
STAFF RECOMMENDATION:
$(2,197.36)
$(5,780.27)
$ 2,126.36
$(5,851.27)
$ 1,986.00
$ 1,422.00
$(9,259.27)
I. Operate Star Club program trwough August 31, 1990, provided summer
enrollment minimum is thi? ty --'-i ve children by June 1, 1990; if
not, terminate program June 16, 199(!.
2. Authorize program debt t� be absorbed by Fund 33 (Recreation
Fund), need approximately $ ,3011,00 through 8/31/90.
PEN:db
SC /RPT1.16 /PRAGENDA