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HomeMy WebLinkAboutAGENDA REPORT 1990 0321 CC REG ITEM 09DMOORPARK IT I /Aa,. GI . 0. PAUL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M.PEREZ Councilmember LILLIAN KELLERMAN City Clerk M E M O R A N D U M TO: The Honorable City Council _1 —) FROM: Donald P. Reynolds, Jr. Management Analyst DATE: March 14, 1990 STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer SUBJECT: 1990/91 Community Development Block Grant (CDBG) Public Hearing for the Appropriation of Funds (Estimated to be $171,090) The following report will briefly retrace previous CDBG projects and summarize the status of recent HUD findings as they relate the City's past appropriations. The report also summarizes the twelve proposals requesting grant funds this year, and has attached a summary of these materials for City Council consideration, (Please refer to Attachment "C"). Staff is proposing that the City Council receive public testimony and then close the March 21, 1990 public hearing and defer final appropriations until the April 4, 1990 Council meeting. During the period between March 21 and April 4, 1990, staff is recommending that the Budget and Finance Committee review the proposals and recommend final appropriations for the 1990/91 CDBG program at the April 4, 1990, Council meeting. Background On January 3, 1990, staff reported to the Council the status of past appropriations since 1986. Of the three HUD criteria for eligibility, (low and moderate income benefit, elimination of slum and blighted conditions, or relief for urgent health and safety needs), the Council has focussed on the low and moderate benefit criteria. Specifically, the City Council's past priorities for the program focussed mostly on affordable housing, 48%, and street improvements in a low and moderate income neighborhood, 42%. Three percent of the Council's appropriations are public services for low and moderate income persons, and 1989/90 was the first year the City awarded grants to this type of project. Public services were reviewed in the January 3, 1990 staff report and will be discussed in this report only when deemed relevant to future appropriations. 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 1990/91 CDBG Appropriations March 14, 1990 appropriations. Staff's proposed appropriations for this year were also part of the January 3, 1990 report. Staff estimated receiving approximately $178, 290, to be disbursed as follows; $18,290 for administration, $12,000 for Senior Nutrition, $74,000 for public improvements and, $74,000 for affordable housing. The Ventura County Public Social Services Agency has only requested $10,000 for their coordinator position, freeing $2,000 for other uses, (Please refer to Attachment "C"). Staff has also received some input on uses for the affordable housing appropriation from interested parties. On February 6, 1990, staff reported to the City Council that the City has not received final notice from the County of Ventura, (which had not received final notice from HUD), pertaining to the exact amount of funds to be appropriated to Moorpark. It was reported to the City that the Entitlement CDBG program would receive a cut in funding ranging from 4% to 12%. Staff was recently informed that the final appropriations have been received, and Moorpark will receive $171,090 which is a 4% cut in funding. This is $19,010 for administration, and $152,081 for project appropriations. The cap for public services of 15% equals $25,664. On February 28, 1990, staff informed the City Council that the advertisement for the March 7, 1990 CDBG public hearing was inadvertently not published. With this exception, staff has been following the schedule as adopted by the City Council at the April 26, 1989 City Council meeting. Discussion The following discussion will up -date some of the City's current projects, and summarize recent events pertaining to HUD regulations. This information is necessary for the evaluation of staff's proposals for City projects and other proposals for grant funds which are highlighted under separate headings. Staff has not had sufficient time to focus on implementation of the affordable housing projects. These appropriations resulted from the reorganization of the Senior Center funding source and the additional scope of work to be completed in the Virginia Colony street improvement project. As a result of these modifications, the County Board of Supervisors did not accept the revisions to the City's final statement until October 1989, and did not execute the operational agreements for 1988/89 and 1989/90 until December 7, 1989. As stated in the January 3, 1990 report to Council, $272,000 has been appropriated for affordable housing, to be used in variety of ways as follows: $75,000 for CEDC site acquisition and pre -development costs; $5,000 for Networking for Housing in Ventura County revolving loan fund; $100,000 for housing rehabilitation; $29,250 for site acquisition; and $62,750 for an equity 2 1990/91 CDBG Public Hearing March 14, 1990 share program. Staff has learned that the equity share program, attempted under CDBG in other jurisdictions, was deemed ineligible by HUD. The low and moderate income criteria did not fully satisfy HUD requirements, so other jurisdictions attempted to use the elimination of slum and blighted conditions criteria. It is possible, if the subject properties are within a "revitalization" area, to meet this criteria, but in addition to the equity share investment, HUD expects the structures to be rehabilitated in order to contribute towards the elimination of the previous conditions in the project area. In this way, the project could qualify under slum and blighted conditions, rather than low and moderate income benefit. This approach could involve the City in major rehabilitation efforts, absorbing the funds available to other recipients. The equity share program is feasible, however it seems risky, time consuming relative to the benefits and could potentially limit the number of beneficiaries of the program. Staff has also learned that HUD no longer permits "lump sum draw downs" or CDBG fund advances. Typically, a housing rehabilitation project requires that HUD provide a lump sum of money from which the loan fund is created. Other CDBG projects function strictly on a reimbursement basis and by removing the ability to make lump sum draw downs, HUD has unified its application of this standard, but makes the rehabilitation efforts more tedious for local jurisdictions to implement. The program is highly feasible in Moorpark, if the City Council is willing to loan the CDBG program funds in order to create the loan pool. Under this scenario, the City would be reimbursed by HUD as each project is completed. Attachment "A" is a letter from the County dated December 1, 1989, provided for reference. Staff has researched the implementation procedures for initiating the housing rehabilitation program and has been able to identify positive steps for starting this project. Like the cities of Camarillo, Fillmore and Ojai, the City could contract with the Area Housing Authority for the start up of this project, but this could cost the City up to 30% of the initial loan amount. Staff would return to Council with a specific proposal outlining other approaches for the program at the May 2, 1990 City Council meeting, should the Council choose to proceed with this project. The status of the 1987/88 appropriation to Cabrillo Economic Development Corporation, (CEDC), has not changed since last reported to Council in the January 3, 1990 staff report, but CEDC does hope to bid on a site in the near future. The 1987/88 $75,000 appropriation to CEDC is to be used for locating a potential site for acquisition, $50,000, and for pre -development costs, $25,000. As reported to the City in the Attachment "B", CEDC is currently negotiating for a site next to the existing Villa Campesina project. If successful, they hope to use City 3 1990/91 CDBG Public Hearing March 14, 1990 CDBG funds for site acquisition. The County has not resolved the technical complications regarding their contract with CEDC, and staff is still on hold as far as moving forward with the contract for services. In estimating what the value of the new site may be, staff reminds the Council that the original Villa Campesina site cost approximately $500,000 in 1986. City Proposals As mentioned in the background section of the report, staff recommended appropriation of funds for 1990/91 for public services, (specifically the Senior Nutrition Coordinator), affordable housing, public improvements and administration. The following will provide more detail for the City Council to consider when appropriating the 1990/91 CDBG funds. Administrative funds have become a significant part of the City's CDBG program, now entering its fourth year. As the City appropriates funds, the program becomes more complex to administer. Staff is currently developing five contracts for service, as well as coordinating street improvements and affordable housing program development. In addition to local administrative requirements, the City is obligated to assertively promote fair housing standards, assist the County in developing a Housing Assistance Plan, assure that the City is in compliance with equal opportunity regulations, fair labor standards, and procurement policies, (to name a few). These administrative obligations are in addition to the various reports, meetings and training required to maintain the program. Approximately 50% of the cost of the current staff position responsible for the program is sponsored by CDBG administrative funds. The Senior Nutrition program has been running successfully in the new facility. The County is still unable to fund the staff that coordinates the food service for Moorpark, therefore, in order to assure that the program continues, staff is endorsing this proposal for grant funds. The only concern is that as an existing service, we must be able to show an increase of service to the community. Special activities and additional public outreach can enhance the volume of service and assist the City in meeting this criteria. During the last quarter of fiscal year 1988/89, the monthly average of meals served is 408. The first two quarters of fiscal year 1989/90 averaged 427 meals per month. Service has jumped over 427 meals per month on three occasions; 481 meals in June 1989, 495 meals in September 1989 and, 463 meals in December 1989. The unusual distribution of high frequencies can be interpreted to mean that there is no real way of assuring that the program will increase its service and that many variables can influence the level of service provided by the program at any given time. Staff feels that the City is at risk of not being reimbursed for funding this program for more 4 1990/91 CDBG Public Hearing March 14, 1990 than two years, because eventually the service level will remain stable. Street improvements are a popular program for CDBG projects, in Moorpark and in other cities. The current project in Virginia Colony may not utilize the entire grant appropriation and therefore, in completing the proposal to the County, the City stated that the work may include parts of Charles Street. This decision was made by the Council after a special review of the two neighborhoods by the Public Works Committee. The current CDBG portion of work for Charles Street is limited to the higher elevations of the street between Spring Road and Magnolia because of limited CDBG resources and plans to develop storm drains on the lower portions of the street. If the Council chooses, grant funds could be used towards an enlarged scope of CDBG work for this neighborhood. The amount of funds appropriated would determine the amount of work which could be completed because the scope of work on Charles Street is far greater than the availability of CDBG funds at this time. Staff is recommending that the equity share program be initiated within the Redevelopment Project Area using redevelopment funds, and that the City avoid using CDBG funding for type of project. The City of Simi Valley administers equity share successfully with Redevelopment funds, not CDBG. By relying on Redevelopment funds, the equity share concept could help more people, while following local requirements rather than federal regulations. This would free $62,750 for other affordable housing projects. The rehabilitation program is feasible, and can be implemented quickly. In other communities, such as Fillmore, a housing conservation plan was developed by use of Census data that qualifies neighborhoods as low and moderate income residents. Currently, the 1980 Census data provides adequate eligibility data for parts of the downtown neighborhood. Combining this data with the data collected while preparing the Redevelopment Plan, the City can easily prepare a program for specific rehabilitation uses. If staff can continue to make progress, the City could have a program in about six months. Acquisition of land for affordable housing will require a more significant investment from the City if we hope to realize this objective in the near future. The City Council may consider appropriating all the affordable housing appropriations from 1987/88, 1989/90 and 1990/91 funds towards this objective. It is possible to adjust the last years appropriation without a second public hearing because staff did not specifically detail the three programs addressed at the last hearing, and submitted a proposal titled "affordable housing" to give the City this type of flexibility. Therefore, if the City Council wanted to wait for Redevelopment to fund both the equity share and rehabilitation programs, shifting all funds to acquisition, can be easily arranged. 5 1990/91 CDBG Public Hearing March 14, 1990 If the Council chooses to focus on acquisition for affordable housing, by eliminating the proposed equity share and rehabilitation concepts, then this would free $192,000 from past years which could be added to this year's funds (subtracting administration, $17,289, and Senior Nutrition, $10,000) totalling approximately $325,172. This amount of money reflects a serious commitment to assist low income people, and greatly increases the feasibility of a new affordable housing project in the City. Staff s recommendation for the appropriation of the $171,090 CDBG funds for 1990/91 proposals are as follows: 1) Administration $19,010 2) Public Services $25,000 3) Affordable Housing $63,540 4) Public Improvements $63,540 Proposals Received from Other Agencies Staff has attached an outline of the twelve proposals requesting grant funds for this year's program. Of the $104,200 requested, $54,200 is for public services, and $50,000 is for site improvements or site acquisition. In general terms, there seems to be an increasing burden on the various agencies to meet the growing case loads. All of these programs are unique in the service they offer to Moorpark residents, but require Moorpark residents to leave the City in order to receive these services. The Proposal Package, Attachment "C", has been organized to distinguish local programs from those programs located elsewhere in Ventura County. The important distinction emphasized by the separation of proposals is based on the likelihood of working with the County in a joint powers arrangement for the centrally located services. In the event that the City and the County fund the same central service proposal, the County will administer and manage the service contract. This is a relatively new concept, and has been welcomed by all entitlement cities because it lessons the burden of administration placed upon the smaller organizations by the requirements of managing this program. Three programs are designed specifically for Moorpark: Senior Nutrition, (previously discussed); Senior Nutrition Equipment Purchase; and the development of a Moorpark Literacy Program. These three services combined equal $19,200 in requests which is $6,466 below the estimated 15% cap for these services. Other programs have provided statistical justifications for their N. 1990/91 CDBG Public Hearing March 14, 1990 request for funds from Moorpark by attempting to measure what percentage of the service is for Moorpark residents. Most of these applicants are applying to each Entitlement Grant city and the County, and have used the percentage criteria for calculating the funds requested. This year staff requested the agencies' current operating budget, and most recent audited financial statement. Most applicants cooperated with this request. Exceptions include the following: Networking for Housing provided neither document after two attempts by staff to include them in the proposal; the Area Housing Authority and Youth Connection only provided a financial statements after two requests, one is incomplete; the Reading Program for Adults claims to have never been audited, and therefore could only provide a budget; Clinicas del Camino Real did not include a budget; Community Conscience did not include the budget; Food Share did not include a complete budget. When possible staff did make attempts to contact these agencies in following up on the City's criteria. For most agencies, a letter was sent in January along with the application, and again in February when the original application was deemed incomplete. The Proposal Packet includes a spread sheet of applications, a summary of each application, and some key questions to ask the agencies in the event that they appear at the public hearing. Each agency was personally contacted and invited to attend the public hearing with one exception. Networking for Housing in Ventura County has not returned staff's phone call. Summary The City is in a flexible position to make adjustments to the affordable housing program, possibly shifting all funds to property acquisition, or splitting the funds between acquisition and rehabilitation. Many good proposals were received by the City this year, 50% for public service, and 50% for site improvements/acquisition. Shifting federal regulations require the City to look closely at past appropriations, and consider new appropriations for 1990/91. CDBG appropriations are never a simple choice, and the volume of selections justifies that the City take their time and review each proposal carefully. 7 1990/91 CDBG Public Hearing March 14, 1990 Recommendation: That the City Council: 1) Receive public testimony for consideration in appropriating the 1990/91 Community Development Block Grant funds estimated to be $171,090 and close the public hearing; 2) Defer the final appropriations to the April 4, 1990 City council meeting; 3) Direct the Budget and Finance Committee to review proposals prior to the April 4, 1990 meeting and make a recommendation to the Council for final appropriations. Attachments: A) Lump Sum Draw Down Change in Regulations B) Letter from CEDC v:ORPARK, CALIFORN{A City Councr Meeting of _ 199� Y sZf 8 ATTACHMENT A CHIEF ADMINISTRATIVE OFFICE Ventura Richard Wittenberg of Chief Administrative Officer unty Robert C. Hirtensteiner Assistant Chief Administrative Officer December 1, 1989 Don Reynolds, Management Analyst City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Don: Re: Lump Sum Drawdowns As you are aware, there have been some questions about the ban on lump sum drawdowns for housing rehabilitation. To date, we have not received any written direction from HUD on the procedures we are to follow concerning such arrangements. However, we recently received a Community Development Digest issue with information on the topic. Below is the text from their article: Community development block grant recipients [and subrecipients] will not face HUD sanctions if they unknowingly made lump sum deposits of CDBG funds into revolving loan accounts after Sept. 30, sources assure CD Digest. HUD will insist, however, that grantees terminate any agreements for lump sum deposits entered into since Oct. 1 to avoid being found in noncompliance with CDBG requirements at some future time. A one-year ban on lump sum deposits became effective retroactively with the President's signing of fiscal 1990 HUD funding legislation on Nov. 9. Appropriations Committees put the prohibition into the annual HUD money bill to help keep the measure from exceeding actual spending targets in the 1990 budget resolution. Grantees can continue revolving loan programs established with lump sum payments made before Oct. 1, we're told. Any agreements with banks or other financial institutions that expire during fiscal 1990 (October 1, 1989 - September 30, 1990) however, may not be extended or renewed, grantees are reminded. Current CDBG entitlement program regulations issued last fall limit such agreements to 2 years. Grantees wanting to continue arrangements for 800 South Victoria Avenue, Ventura, CA 93009 (805) 654-2680 ATSS 723-2680 Don Reynolds December 1, 1989 Page 2 lump sum payments must execute new agreements under the 1988 rules. The 1990 legislation, however, prohibits new agreements, leaving grantees to figure out a more direct way to finance property rehabilitation, the only activity for which lump sum deposits are permitted. The ban will expire after 9/30/90 unless reenacted in next year's HUD funding bill or other legislation. Although we have not received "official" notification of this restriction from HUD, it is in our best interest to comply with the information provided by the CDD. The County is considering some lobbying measures to ensure that the restriction is not included in the 1991 funding legislation. We would appreciate any comments you may have on how this restriction will affect your CDBG program. If you have any questions, or if you would like to discuss this matter, please contact your assigned analyst, either Lynne Kada (654-2690) or Ann Hewitt (654-2692). Sincerely, MARTY SHAW-HALLOWAY Manager, Community Development Block Grant/ Special Projects lumpll28/msh/ah BOARD OF DIRECTORS BERNARDO M.PEREZ President Moorpark City Councilmember TERESA CORTES Vice President Villa Campesma Corporation ERNIE MORALES Second Vice President Former Mayor of the City of Fillmore VICTOR FONTAINE Treasurer Fontaine. Quintanilla and Associates JAMES P DRISKELL Secretary Project Understanding ED AGUILAR Community Representative Member at Large CAROLYN BRIGGS Area Housing Authority NANCY GRASMEHR Cohen, Alexander 8 Clayton RAULLOZA Rancho Sespe Workers Improvement Association ANGEL MONTELONGO Community Representative Member at Large CARMEN RAMIREZ Channel Counties Legal Services Association DAVID J. SABEDRA Ventrua County National Bank ADVISORY BOARD RON L. HERTEL Hertel Constructors AL ZAPANTA Atlantic Richfield Company EXECUTIVE DIRECTOR RODNEY E. FERNANDEZ ATTACHMENT B Cabrillo Economic Development Corporation 11011 Azahar Street, Saticoy, California 93004 (805) 659-3791 February 15, 1990 Don Reynolds Management Analyst. City of Moorpark. 799 Moorpark Avenue Moorpark, CA 93021 Re: CDBG Dear Dori: As we discussed, the CEDC is not applying for a CDBG grant at this time. We do support the allocation of as much of your CDBG grant as possible for affordable housing programs. As you know, the CEDC is actively searching for a site to develop a second affordable housing project in Moorpark. We are currently in negotiations with the owner of the site to the east of the self help project; we are proposing to develop the southern part of that site as affordable housing. If we are successful in reaching agreement, we would be counting on CDBG funds allocated for affordable housing to be used for a project on, that site. We'lI keep you informed as to our progress. Sincere? Cz Karen Flock Project Manager kf RECEIVED F E B 16 1990 City of MoorpaO A United Way Agency A community economic development corporation serving Ventura County ATTACHMENT C CDBG PROPOSAL PACKAGE FOR THE 1990/91 PROGRAM TABLE OF CONTENTS Spread Sheet of Proposals .................................. 1 Keyquestions for Applicants ............................... 2 Summaryof Proposals ....................................... 3 SPREAD SHEET FOR 190/91 CDBG PROPOSALS ORGANIZATION PUB.SOC-SRV.AGENCY FOOD SHARE INC. CH.ISL.LEGAL SRVCS. L.TERM CARE SERVGS, OF V.C. NETWORKING FOR HOUSING C.V.LIBRARY SRGS. PUB.SOC.SRVGS.AGENCY PUB.SOC.SRVCS.AGENCY YOUTH CONNECTION COMMUNITY CONCSIENCE CLINICAS DEL CAMINO REAL SUB -ORGANIZATION SUBM. CONTACT PH # PURPOSE ELIG961LTY CAT. $ REQUESTED HOMELESS OMBUDSMAN FOOD BANK/FOOD PANTRY EAST COUNTY PROGRAM LONG TERM OMBUDSMAN REVOLVING LOAN FUND READING PROGRM. FOR ADULTS SENIOR NUTRITION SENIOR NUTRITION CASH PACIFCA HUMAN SERVICES CENTER NEW DENTAL LAB 2/23 2/5 2/5 2/2 2 1 / 2/3 2/2 2/2 3/5 3/5 2/27 SHIRLEY BUSH JEWEL PEDI CARMEN RAMIREZ BEE ELLISMAN LYNN JACOBS PATRICIA FLANIGAN VIOLET HENRY VIOLET HENRY PAMELA BURKE FRED P. WILSON JACK HINOJOFA 652-7636 647-3944 487-6531 656-1986 644-4453 652-6294 388-4316 388-4316 983-8887 05_ 4, 7458 524-4926 OBUDS14AN SALARY WHAR EHOUSE PORCH. ATTORNEY SRVCS./TEN.LANDLORD ASSIST SENIORS IN LONG TERM CARE FACIL. PREDEVLOPMEN7 COSTS FOR AFF.HSG. ESTABLISH A LITERACY PRGM. IN MOORPARK PURCHASE OF EQUIP. FOR MEAL SERVICES NUTIRION COORDINATOR SALARY PREDEVELOPMENT COSTS FOR FACILTY CAPITAL LOAN INTEREST PAYMENT FOR FACILITY ACQUISITION OF EQUIP. FOR NEW FAC. PUBLIC SERVICE $500.00 ACQUISITION $10,000.00 PUBLIC SERVICE $10,000.00 PUBLIC SERVICE $3,600.00 PUBLICG. S10,000.00 PUBLIC SERVICE $8,000.00 PUBLIC SERVICE $2, 100.00 PUBLIC SERVICE 510,000.00 CONSTRUCTION COSTS $25,000.00 'IT55,000.00 PUBLIC SERVICE $20,000.00 $104,200.00 BENEFICIARY HOMELESS/Low /Yl LowlAod LOW INCOME PERSONS LOW INCOME/SENIORS LOW INCOME LOW INCOME LOW INCOME/SENIORS LOW INCOME/SENIORS LOW INCOME/YOUTH LOW INCOME LOW INCOME/MEDICAL Key Questions for Grant Applicants New Public Service How will they document that recipients are Low/Moderate income persons Will the recipient documentation detail head of household, handicapped individuals, age, and ethnicity Explain agency's familiarity with Federal grant requirements such as reporting requirements, accounting procedures, and employment standards How was the need for this service in Moorpark justified? Existing Public Services How will grant funds increase service, can the increase be documented in quantifiable terms? Explain agency's familiarity with Federal grant requirements such as reporting requirements, accounting procedures, and employment standards Describe methodology for arriving at percentage of needs, and the amount requested from Moorpark Will the recipient documentation detail head of household, handicapped individuals, age, and ethnicity Site Improvements Describe experience using federal funds for construction relative to the Fair Labor laws, and Davis Bacon requirements Are other federal funds being used for construction of facility, if so, do these requirements equal CDBG reporting requirements, accounting, and construction regulations? Would the facility always service low and moderate income persons (as stipulated in the deed to the property), and document that the recipients are low and moderate income? Site Acquisition Has the preliminary Environmental reviews matched those required by CDBG regulations by addressing historic places, flood plain regulations, displacement and relocation requirements? Has the additional funding been secured for acquisition, if not, what other resources may be available? And all questions included under site improvements. PROPOSAL SUMMARY FOR THE 1990/91 CDBG PROGRAM Staff is in receipt of more applications this year than in the past. The following is intended to provide an objective summary of the eleven proposals requesting funds from the City. As mentioned in the staff report, any County -wide agency which receives funds from the County CDBG program and Moorpark, can be more simply administered through a joint powers (JP) agreement between the City and the County. Three proposals which provide direct benefits to the City, The Moorpark Literacy proposal, the Senior Nutrition meal coordinator proposal and the Senior Center equipment proposal are not eligible for the JP arrangement. Each of the agencies requesting funds this year provides a service which is unique to the area. No agency provides the exact same services for Moorpark or the County of Ventura, and this is the justification used for applying for grant funds Moorpark. Because Moorpark does not provide these services, our citizens rely on the are -wide agencies, and many have proportionately divided their requests based on the percentage of the service that Moorpark residents receive. This data is difficult to accumulate for some agencies so estimates were used. Each agency has applied to other CDBG cities with the same proposal, hoping for are - wide support for their projects, (excluding the three local proposals mentioned above). Some proposals qualify for funds as public services, and others qualify as site improvements or acquisition. Some proposals are for new programs, others hope to expand their services or sustain current levels of service under recent budget restraints. The existing services MUST SHOW AND INCREASE OF SERVICE AFTER RECEIVING CDBG FUNDS in order to be eligible for reimbursement from HUD. All proposals are intended to benefit low and moderate, (L/M) income persons. Local Proposals These proposals are from County -wide agencies seeking assistance for programs located in Moorpark. 1). Senior Nutrition coordinator Agency: V.C. Public Social Services Agency, (PSSA) Funds: $10,000 Eligibility: Existing L/M Public Service Summary: This proposal is identical to the proposal funded last year, except staff has requested PSSA to identify a means to increase the Senior meal service to the community. The program has been stable in its service volume to the seniors since moving to the new location, but staff is concerned that the program will not show an increase in service during it's second year. Eventually, the service level will peak, and the City or County will have find a new means for funding this program. 2). Moorpark Literacy Program Agency: V.C. Library Services Agency- Reading Program for Adults Funds: $8,000 Eligibility: New L/M Public Service Summary: This proposal is for the establishment of a Moorpark Literacy program providing one-on-one tutoring to those who do not read or write english. The funds would provide a the salary for a coordinator, reading materials and public outreach. The applicant has researched the feasibility of the program, and has confirmed a possibility of two locations for the training, free advertising from the local paper, and possible referral of volunteer tutors and service recipients from Moorpark Community College. Currently, there is no local program which offers this service for our community. 3). Storage Shelves for the Moorpark Senior Center Agency: V.C. PSSA Funds: $1,200 Eligibility: Existing L/M Public Service Summary: The improvements to the new Senior Center have provided space for food storage, but did not fund adequate shelving for food. This request is for equipment which meets health and safety standards and provides for efficient use of the new storage area. It may be difficult to show how storage shelves actually increase the service to the seniors when all food for the Senior Nutrition program will be prepared in Camarillo and then transported to Moorpark. Centrally Located Proposals (J.P. is Possible) 4). East Ventura County Legal Services for Low Income Persons Agency: Law Offices of Channel Counties Legal Services Association Funds: $10,000 Eligibility: Existing L/M Public Service Summary: This proposal is for salaries to expand the existing service within closer proximity to East Ventura County residents. The service provides legal support for all low income persons in Ventura and Santa Barbara County. The legal support usually assists those who need help with tenant landlord problems, providing defense for recipients all the way to court if necessary. Staff considers this an existing service because Moorpark residents currently receive Agency support from the Oxnard location, but feels that comfortable with the agencies growth in service as it proposes to use funds to provide additional staff exclusively for East Ventura County. 5). Equipment Acquisition for Senior Nutrition Camarillo Facility Agency: V.C. PSSA Funds: $900 Eligibility: Existing L/M/ Public Service Summary: The central facility for all Senior Nutrition food preparation in Camarillo is in need of a new dish washing machine. The funds requested are proportionately related to percentage of service provided to Moorpark from this facility. Staff's concern is documenting an increase in service as a result of acquiring this piece of equipment. Currently, when the machine breaks, it can take as long as a week to repair it. It will soon will be beyond repair. 6). Acquisition Assistance for the Human Services Center in Thousand Oaks Agency: Community Conscience Funds: $5,000 Eligibility: Site Acquisition for L/M Benefit Summary: The Community Conscience organization has recently constructed a central facility for 26 public service agencies in Thousand Oaks. The project was funded in part by other city CDBG funds and creative funding efforts. The agency requests assistance in paying the interest on the construction loan, based on the estimated percentage of service received by Moorpark residents. Assistance of this nature by-passes the public service requirements and essentially helps these agencies to dedicate more funds to their services, rather than rent. This facility is unique in its ability to efficiently provide many services under one roof for East Ventura County. As stated in the application, this proposal will be requested for three consecutive years from each City which receives benefits from the facility. 7). Assistance Funding the Pre -Admissions Counselor for the Long Term Care Ombudsman Program of Ventura County Agency: Long Term Care Services of Ventura County Funds: $3,600 Eligibility: Existing L/M Public Service Summary: This request for funds is to assist this service for Senior citizens in continuing to provide long term care assistance to persons despite the rising costs of these services. This is the only program which assists people who are about to enter a long term facility, and are unaware of their rights and legal standing. The program is under duress to meet the rising costs of their insurance and overhead expenses (as indicated in their budget), and is in need of support in order to sustain the current level of service it provides free to seniors. The funds requested is a careful calculation of the percent of Moorpark residents who receive assistance from this agency at their East Valley location in Thousand Oaks. These funds will help to support the most important part of their service which provides referrals (staff position of referral coordinator) to seniors on a wide variety of concerns which are common to this need. The funds would have to increase the current level of service. 8). Food Bank Warehouse Acquisition Agency: Food Share, Inc. Funds: $10,000 Eligibility: Site Acquisition for L/M Benefit Summary: The Food Share program plans to purchase the warehouse in Oxnard, which will store food disbursed to all recipients in the County. The current rent of this facility can be applied to the equity of the site during the interim period as they attempt to collect $300,000 for the down payment, and $740,000 for the total cost of the facility. This program is the source of food for the Moorpark Food Pantry, the only assistance available to Moorpark residents in need of food. Grant funds could help the agency to provide more services with the existing revenues, rather than using these source for site acquisition. 9). Advocacy and Case Management Services for the Homeless Agency: V.C. PSSA- Adult Services Funds: $500 Eligibility: Existing L/M Public Service Summary: Due to an increased demand for services, the Agency is requesting funds to help pay for additional staff to meet these needs. The position to be funded is Case Manager which provides direct assistance to homeless persons County -wide. Services include referrals to housing facilities, food, and health needs. The request for funds seems relatively small, but this is because the agency based the request to Moorpark on the number of persons assisted last year which was 12, or 1.5% of total services. 10). Low Income Dental Assistance Program- Oxnard Facility Agency: Clinicas Del Camino Real Funds: $20,000 Eligibility: Existing L/M Public Service Summary: The Agency provides services primarily for farm workers in Ventura County, and other persons in need of medical care but are uninsured or receiving benefits which do not pay for all of the costs. The demand for these services is increasing rapidly, and the Agency is working towards a new larger facility to meet these needs. The Agency hopes to acquire land for the facility from the Oxnard Redevelopment Agency, and upon completion of construction, (estimated in September 1991), will need equipment and supplies in order to operate. The request for funds is based on the data provided in the application representing Moorpark as receiving 5% of their services. 11). Site Improvements for Youth Authority Facility, Casa Pacifica, and the Are Housing Authority Mentally Handicapped Facility Agency: Ventura County Youth Connection and the Area Housing Authority of Ventura County Funds: $25,000 Eligibility: Site Improvements for L/M Benefit Summary: The two agencies applying for funds are working together to develop land to be used for two purposes; 1) Children's Crisis Center and 2), a facility to house mentally ill adults able to live independently in a shared housing arrangement. The facility is located near the Camarillo State Hospital and Developmental Center, and will be the first of its kind in the County. The request is to help pay for off -site water and sewer improvements. The Agencies estimate construction completion in January 1992. The request represents about 6% of the total request for CDBG funds area -wide. 12). Networking for Housing in Ventura County- Revolving Loan Fund Agency: Networking for Housing in Ventura County Funds: $10,000 Eligibility: Site Improvements L/M Benefit Summary: This application is familiar to the City, having funded the revolving loan program in 1987. The intent is to provide a pool of funds to be used a loans to developers in the construction/pre- development costs for affordable housing. The program assists any developers within Ventura County thereby assisting all low income people in the area.