HomeMy WebLinkAboutAGENDA REPORT 1990 0502 CC REG ITEM 08C ITEM B• c
MOORPARK
PAUL W. LAWRASON,Jr. STEVEN KUENY
Mayor MOORPARK, CAUFORN • °°�/`4 CHERYL JCity ager
SCOTT MONTGOMERY City Council MeetingKANE
Mayor Pro Tern � � City Attorney
ELOISE BROWN of 5/2 1990,1�ItiWg
:I PATRICK RICHARDS,A.I.C.P.
Councilmember � � Director of
ACTION: . e .IA ifI. 40� Community Development
CLINT HARPER, Ph.D. - q
Councilmember ES R. DENNIS DELZEIT
BERNARDO M. PEREZ City Engineer
Councilmember BY !1.`tJ JOHN V. GILLESPIE
LILLIAN KELLERMAN Chief of Police
City Clerk RICHARD T. HARE
City Treasurer
MEMORANDUM
TO: THE HONORABLE CITY COUNCIL I/
FROM: Lillian E. Kellerman, City Clerk elm
DATE: April 25, 1990 ��` 111
SUBJECT: PURCHASE OF RECORDS MANAGEMENT SUBSYSTEM COMPUTER
SOFTWARE FOR THE CLERKS INDEX
BACKGROUND
The City purchased a computer software indexing system (Munimetrix
or Clerk' s Index) for the City Clerk' s Office in 1988 , which has
now been installed on the System 36 computer, and into which City
records and information are beginning to be indexed. It would be
advantageous to have the capability to schedule records as to their
retention date when those records are being input.
Munimetrix has available a records management subsystem for our
base Clerks Index software. The subsystem has the following uses:
Records Retention Scheduling
Inactive Records Disposition Tracking
File/Document Checkout and Tracking
This addition to the Clerk' s Index software would be of benefit in
the total records management program which we are developing. The
cost of the subsystem software is $1, 507 . 50
STAFF RECOMMENDATION:
Authorize the use of $1, 507 . 50 from Administrative Services Account
01. 4 . 117 .g06 and authorize the City Manager to sign an amendment
to the Software License Agreement with Munimetrix, Inc. to include
the new subsystem software.
a:report. 52
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
` �O MOORPARK
PAUL W. LAWRASON, Jr.
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
BERNARDO M.PEREZ
Councilmember
LILLIAN KELLERMAN
City Clerk
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
M E M G R A N D U M
THE HONORABLE CITY COUNCIL
Lillian E. Kellerman, City Clerk
April 25, 1990
ITEM
STEVEN KUENY
City Manager
CHERYL J.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
PURCHASE OF RECORDS MANAGEMENT SUBSYSTEM COMPUTER
SOFTWARE FOR THE CLERKS INDEX
The City purchased a computer software indexing system (Munimetrix
or Clerk's Index) for the City c'lerk's Office in 1988, which has
now been installed on the System 36 computer, and into which City
records and information are beginning to be indexed. It would be
advantageous to have the capability to schedule records as to their
retention date when those record,:s are being input.
Munimetrix has available a reco;tds management subsystem for our
base Clerks Index software. The ubsystem has the following uses:
Records Retention Sche.:tuling
Inactive Records Dispo:_ition Pracking
File /Document Checkout and Tracking
This addition to the Clerk's Index software would be of benefit in
the total records management pro( ;ram which we are developing. The
cost of the subsystem software i '>:: , 15O 7 . 50
STAFF RECOMMENDATION:
Authorize se of $1,507.50 from Administrative Services Account
01.4.117 406 and authorize the sty Manager to sign an amendment
to the So ware License Agreement with Munimetrix, Inc. to include
the new subsystem software.
a:report.52
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
MUNIMETRIX, INC.
5674 STONERIDOu- DR • SUITL IIS • PLLAS =vN () C'�AI IfORNIA 94�,66 • (415) 400 -00 ,1
AMENDMEN
The Software License Agreement by a
(MMX), a California corporation and
of - - - -- �'lPa,e - - - - -- -
dated is hereby a+
records management subsystem to the
product which includes:
d between Munimetrix, Inc.
�1,Ci tcC''t/ /1 --- - - - - -- (Client)
vended to add and include the
base C'.erks Index software
Records Retention Scheduli,,g
Inactive Records Dispositzc -) Trading
File /Document Checkout and Tr acG if g
Cl ient agrees to pay a total pr icE of s -/ .S_0__ %._5_-C_' for this
subsystem and MMX agrees to ship to s software to Client within
two working days following receipt o° this amendment. All terms
and conditions of the origina {twrf, License Agreement
referenced above continue to appl,.
For Client:
Signature
Name
Title
Date
Fcr MMX:
Bru--e D. Rector
Dr es i dent