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Home My WebLink AboutAGENDA REPORT 1990 0502 CC REG ITEM 08GMOORPARK ITEMR - �' PAUL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M.PEREZ Councilmember LILLIAN KELLERMAN City Clerk STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer M E M O R A N D U M TO: The Honorable City Council i Ar FROM: Kenneth C. Gilbert, Director of Public Wo DATE: April 20, 1990 (Council Meeting 5-2-90) SUBJECT: Consideration of Request for an Extension of the Contract Term and an Adjustment to the Contract Price for the Maintenance of Traffic Signals OVERVIEW This presents for consideration a request from Signal Maintenance, Inc. for an extension of time and an adjustment to the current rate for traffic signal maintenance. DISCUSSION A. Background In May of last year the City Council approved an action similar to the one being proposed. The Contract was extended for one year through June 30, 1990, and the contract price was adjusted in accordance with the provisions in the Contract. Documents related to that action (including current Schedules A & B) are attached as Exhibit 111". Last year's rate adjustment is re -capped as follows: Maintenance Cost per Intersection per Month FY 1988/89 Rate $83.60 Per Cent Increase 8.31% Increase Amount $6.95 Fy 1989/90 Rate $90.55 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 Traffic Signals May 2, 1990 Page 2 B. Request The request from Signal Maintenance, Inc. is attached as Exhibit 112". A summary re -cap of the request is as follows: Maintenance Cost per Intersection per Month FY 1989/90 Per Cent Increase Rate Increase Amount FY 1990/91 Rate $90.55 5.0 % $4.53 $95.08 The labor and equipment schedules which are a part of the contract documents, are also proposed to be increased a like amount. Revised copies of those schedules are a part of the attached request. As explained in the request, the proposed increase is based upon an increase in the Consumer Price Index for all Urban Consumers in the Greater Los Angeles Area of 6.5 % over the past twelve months. RECOMMENDATION Staff has reviewed and verified the information set forth in the request. On the basis of that analysis it is recommended that the City Council take the following actions: 1. Approve a one year extension to the Traffic Signal Maintenance Contract, through June 30, 1991. 2. Approve an adjustment to the Contract Price in the amount of 5 o. 3. Authorize the City Manager to execute an Amendment to the Agreement. ORPARK, CAUFOr*&A �;ify C undl Meeflng of ACTION: EX►�►6�T ' � C i o.� 4i MOORPARK ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tern CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer May 31, 1989 Robert J. Walters, Signal Maintenance, 3395 Visco Ct. Regional Mgr. Inc. STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Santa Clara, CA 95050 RE: Contract Extension and Service Maintenance Rate Increase Dear Mr. Walters: This letter is to advise you the Moorpark City Council approved extending the service maintenance agreement between the City of Moorpark and Signal Maintenance, Inc., for one year and eleven days. The new agreement will expire on June 30, 1990. Additionally, the Council approved a rate adjustment of 8.31% per signalized intersection. The new rate effective June 20, 1989, will be $90.55. Intersections to be maintained under this agreement are: 1. Campus Park Drive and College View Avenue; 2. Campus Park Drive and Delfen Street. Should you have any questions, please contact me at (805) 529-6864. Very truly yours, r :0."J AL/,,,, - Philip E. Newhouse Director of Community Services PEN:db 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 SIGNAL MAINTENANCE INC. May 2, City of Moorpark 799 Moorpark Ave. Moorpark, CA 93021 ATTN: Mr. Phillip Newhouse Dear Mr. Newhouse: EY "I %\7 T' The maintenance agreement between the City of Moorpark and Signal Maintenance, Inc. expires 6-19-89. We would like to extend this contract for an additinal year. There has not been a rate adjustment made since 1986, although a few letters have been sent with no response. On March 31, 1989 we wrote to you asking for a 4.9% increase based on the CPI for the period January 1987 - January 1988. This letter was never acknowledged and the increase was never taken. At this time I ask your consideration of that increas plus the CPI increase for Feb. 1988 - Feb 1989. 2According to the CPI, the percentage of increase from Febuary 1988 to February 1989 is 4.8%. Currently the monthly cost per intersection is $83.60. Therefore at this time I must ask your consideration for a rate adjustment of 8.31% per intersection , increasing the cost per intersection to $91.91. Revised labor and equipment schedules attached also include this increase. This increase becomes effective 6-20-89. As a seperate matter, our company has recently concluded negotiations for insurance coverage to 3-01-90, however, with an estimated increase in premium of $250,000. While I do not expect to pass that entire amount to our customers. I do ask for help in that regard. Since our exposure to liability situations can and does come from all directions, the most equitable approach is through amortization on a per intersection basis. I am therefore asking from all customers a cost of insurance adjustment in the amount of $4.81 per month per intersection to become effective at the earliest possible time. Please contact me at anytime if there are any questions. I await your earliest reply. Very truly yours, Robert J. Walters Regional Manager RJW:mb ENCLOSURE RECEIVED �g Main Office: Regional Office: MAY 3 i9OJ 2720 E. Regal Park Dr., Anaheim, CA 92806 3395 Viso Ct., Santa Clara, CA 95050 (714) 630-4900 (408) 988-5541 City a1 Moorparx. EX li t31T T ( 3 A 4-) CITY OF MOORPARK OPERATIONS SUPERITENDENT: ADJUSTED LABOR SCHEDULE ----------------------- All repair work, both field and lab, subject to his approval and direction. Available for advice and opinion as covered by specifications (plan, job inspection, etc.). ENGINEERING TECHNICIAN: ---------------------- Provides liason, assists traffic engineer on systems and provides technical data. LEAD MAN: Primary responsibility to guide and assist field technicians and signalmen in the designated section area. TRAFFIC SIGNAL TECHNICIAN - FIELD: Primary duties are to field troubleshoot and repair field wiring, cabinet wiring, controllers, and perform routine duties of preventative maintenance. HOURLY STRAIGHT TIME ------------- $38.59 $33.74 $30.57 $29.72 TRAFFIC SIGNAL TECHNICIAN - LAB: $29.93 ------------------------------- Performs complete repair and maintenance of all controllers, detectors and associated devices which are brought from the field for repairs. TRAFFIC SIGNALMAN: $29.72 Primary duties are as directed by lead man in assisting field technicians and accomplishing preventative maintenance procedures as directed. Traffic signalman assists field technicians as demand is made and assists with knockdowns and associated repairs. TRAFFIC SIGNALMAN - APPRENTICE: $27.73 ------------------------------ Primary functions are to assist and receive training from traffic signalman. TRAFFIC SIGNAL LABORER: $25.72 ---------------------- Primary duties are to assist the signalman and crew in knockdown repairs and field modifications as directed. SCHEDULE A EFFECTIVE 7-1-89 HOURLY OVERTIME RATE ------------- $57.88 $50.60 $45.86 $44.58 $44.90 $44.58 $41.60 $38.58 RH11E1T T (4-.�4) CITY OF MOORPARK EFFECTIVE: 7-1-89 EQUIPMENT SCHEDULE SCHEDULE B ---------------------------- PERSONNEL VEHICLE: $13.98 JOB/TRIP PICKUP TRUCK: $13.98 JOB/TRIP SERVICE TRUCK: $13.98 JOB/TRIP SERVICE/LADDER TRUCK: $13.98 JOB/TRIP BOOM/LADDER TRUCK: $98.60 JOB/TRIP PAINT RIG TRUCK: $98.60 JOB/TRIP TELSTA TRUCK: $98.60 JOB/TRIP (hydraulic type - man lift) AIR COMPRESSOR: $142.96 DAY RATE WATER TRUCK: $63.07 JOB/TRIP BIG CONCRETE SAW: $63.07 JOB/TRIP ANY EQUIPMENT ITEMS USED, BUT NOT ON THE ABOVE LIST, WILL BE AT THE LOCAL PREVAILING RATE SCHEDULE. Ffx �A � ail fz (t aj� 3) M SIGNAL MAINTENANCE INC. 3 April 3, 1990 City of Moorpark 799 Moorpark Ave Moorpark, C 93021 Attn: Mr. Phil Newhouse Re: Traffic Signal Maintenance Services Dear Mr. Newhouse, In effort to maintain reasonable parity with increases in the cost of doing business, I must again seek rate adjustments'as provided for in our agreement. According to the CFI Hotline, (213-252-7528), the index has increased 6.5%s during the twelve month period ending February 1990. Since our cost of Insurance appears to have stabilized somewhat this year, I am proposing a 5% increase to the maintenance rate structure only. Ap- plied to the current rate of $90.55, this adjustment is therefore in the amount of $4.53 per month per intersec- tion. A copy of the revised labor and equipment sche- dule is enclosed for your convenience. Inasmuch as this procedure is clearly defined in the agreement, I will anticipate an effective date of July 1, 1990. I ask however, that you contact me directly if there is any problem. Thank you. Very Truly Yours, William C. Sondergard President SIGNAL MAINTENANCE, INC. WCS/smh Enclosure — RECEIVED . Apo 9 1990 City of iviuo park Main Office: Regional Office: 2720 E. Regal Park Dr., Anaheim, CA 92806 3395 Viso Ct., Santa Clara, CA 95050 (714) 630-4900 (408) 988-5541 BIAMIT �Z (Zed 3) CITY OF MOORPARK EFFECTIVE; 7-1-90 EQQUIPMENT SCHEDULE SCHEDULE B PERSONNEL VEHICLE $14.68 JOB/TRIP PICKUP TRUCK $14.68 JOB/TRIP SERVICE TRUCK $14.68 JOB/TRIP SERVICE/LADDER TRUCK $14.68 JOB/TRIP BOOM/LADDER TRUCK $103.53 JOB,/TRIP PAINT RIG TRUCK $103.53 JOB/TRIP TELSTA TRUCK $103.53 JOB/TRIP (hydraulic type - man lift) AIR COMPRESSOR $150.11 DAY RATE WATER TRUCK $66.22 JOB/TRIP BIG CONCRETE SAW $66.22 JOB/TRIP ANY EQUIPMENT USED, BUT NOT ON THE ABOVE LIST, WILL BE AT THE LOCAL PREVAILING RATE SCHEDULE. LA Hti15 �7 CITY OF MOORPARK ADJUSTED LABOR SCHEDULE HOURLY STRAIGHT TIME OPERATIONS SUPERINTENDENT $40.52 All repair work, both field and lab, subject to his approval and direction. Available for advice and opinion as covered by specifications (plan, job inspection, etc.) ENGINEERING TECHNICIAN $35.43 Provides liaison, assists traffic engineer on systems and provides technical data. LEAD MAN $ 32 . 10 Primary duties are to field troubleshoot and repair field wiring, cabinet wiring, controllers, and perform routine duties of preventive maintenance. TRAFFIC SIGNAL TECHNICIAN - FIEL_D $31.21 Primary duties are to field troubleshoot and repair field wiring, cabinet wiring, controllers, and perform routine duties of preventative maintenance. TRAFFIC SIGNAL TECHNICIAN - LAB $31.43 Performs complete repair and maintenance of all controllers, detectors and associated devices which are brought from the field for repairs. TRAFFIC SIGNALMAN $31.21 Primary duties are as directed by lead man in assisting field technicians and accomplishing preventative maintenance procedures as directed. Traffic signalman assists field technicians as demand is made and assists with knockdowns and associated repairs. TRAFFIC SIGNALMAN - APPRENTICE $29.12 Primary functions are to assist and receive training from traffic signalman. TRAFFIC SIGNAL LABORER $27.01 Primary duties are to assist the signalman and crew in knockdown repairs and field modifications as directed. SCHEDULE A EFF 7-1-90 HOURLY OVER TIME � $53.15 $48.15 $46.82 $47.15 $46.82 $40.52