HomeMy WebLinkAboutAGENDA REPORT 1990 0502 CC REG ITEM 11AITEMI_ � (%A&
MOORPARK �
PAUL W. LAWRASON, Jr.
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
BERNARDO M.PEREZ
Councilmember
LILLIAN KELLERMAN
City Clerk
TO:
FROM:
DATE:
SUBJECT:
STEVEN KUENY
City Manager
CHERYLJ.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
M F. M 0 R A N D 11 M
The Honorable City Council
Philip E. Newhouse, Dirpr.t.or of Community Servir_:es
April 26, 1990
Consider Revised Community Cpnter Policy and
Procedures and Fee Schpdule
This item was previously considered by Council at your January 16,
1990, meeting. Action taken at that time was:.
1. Consensus approval to continue sale and/or serving of alcoholic
beverages - beer, wine and champagne only; hard liquor prohibited.
2. Refer discussion of fee schedule to a Council committee of Mrs.
Brown and Mr. Perez.
DISCUSSION:
The Council committee met with staff nn two occasions to formulate a
proposal for Council consideration. Their proposal is as follows:
1. Section 1 - Policy: Add the follnwinq language:
Use of the Moorpark Community Centov is -intended for the residents
of the City of Moorpark anci City based non--prof-it; service
organizations. However, persons living outside the corporate
boundaries of the City but within thf, boundaries of the Moorpark.
Unified School District, otilter t(',ar! City based non-profit service
organizations, may rent the Com„iuinity (.enter• pursuant to rules and
procedures contained in this documont All others are prohiofted
from rental of the center.
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
.. -._ .
il
The Honorable City Council
Page 2
April 26, 1990
2. Section 2 - Use Application, Subsection (3), changed from:
Applications for use must be made at least twenty-one (21)
calendar days in advance of the day of intended use. Requests
received less than twenty-one (21) days may be considered by the
Director of Community Services or his designated representatives;
to read:
Applications for use must be made at least thirty (30) calendar
days in advance of the day of intended use. Requests received
less than thirty (30) days may be considered by the Director of
Community Services or his designated representative.
3. Section 5 - Alcoholic Beverages: Delete Subsections B and C.
4. Section 27 - Hours of Use:
Changed from 7:00 a.m. - 11:00 p.m.
to: 7:00 a.m. - 12:00 midnight
5. Group Classifications:
3. Change from "Nonresidents and organizations other than those
covered by Group I above" to read:
Residents of the Moorpark Unified School District boundaries
that reside outside of the City limits and non-profit service
organizations not covered under Group #1.
6. Fee Schedule:
1. Multipurpose Room:
A. Subsection "A" change Group #2 rate from $40/hr. to
$50/hr. and Group #3 rate from $80/hr. to $75/hr.
B. Change rates for Group #1 from $21/hr to $25/hr.;
Change rates for Group #2 from $30/hr to $70/hr.;
Change rates for Group #1 from $60/hr to $75/hr.
2.. A -Room rate for Group #2 from $25/hr. to $30/hr.
3. Reservation Fee - add: (Non refundable fee applied to room
rental rates).
4. Security/Cleanup Deposit - from $300 W/A to $450 W/A;
eliminate public functions rate.
5. Adjust additional staff fee charge from $12/hr to $15/hr.
CCPOL.FEE/PRAGENDA
The Honorable City Council
Page 3
April 26, 1990
6. Limit number of hours alcoholic., beverages can be served at an
event. Council committee will address this item.
7. Add language: Setup charge day before function - $50 for
first (1st) hour; each additional hour $15.
7. Add new section -- Security:
To ensure proper use and control of facilities and equipment,
security guards shall be required under the following conditions:
Private functions identified under Group #2 on the fee schedule:
A minimum of two (2) security guards shall be provided unless
otherwise determined by the City Manager or his designated
representative.
Functions identified under Groups #1 and #3 on the fee schedule:
Security guards shall be at the discretion of the City Manager or
his designated representative.
The applicant shall pay for all costs related to providing
security guards to the security company in advance of the event.
A copy of the security guard contract and proof of payment shall
be provided to the Moorpark Community Services Department no less
than ten (10) calendar days prior to the scheduled event. Failure
to do so will constitute cancellation of event and forfeiture of
rental fees previously paid. This cost is in addition to any
other facility user fees and deposits.
8. Add Language:
Pursuant to these rules and regulations, the following definitions
shall apply:
A. Resident for wedding reception - Bride or groom or one parent
of the bride or groom must live within the corporate City
limits of Moorpark or Moorpark Unified School District
boundaries.
B. Anniversary or similar event -- Person honored or a parent or
child of the person honored must live within the corporate
City limits of Moorpark or Mnnrpark Unified School District
boundaries.
Additionally, the City currently has four (4) long-term renters:
Moorpark Lutheran Church, Rotary Club, Weight Watchers and W.I.C. The
new rental rates will have a major impact on these agencies. Staff
recommends Council authorize the City Manager to negotiate with these
groups to establish adjusted rental fees for use of the Community
Center.
CCPOL.FEE/PRAGENDA
The Honorable City Council
Page 4
April 26, 1990
STAFF RECOMMENDATION:
1. Approve changes as recommended by Council Ad Hoc Committee and
Staff and as contained in this report.
2. Determine if there should be a limit. on number of hours alcohol
may be served at an event.
PEN:db
Attachments
'/,OORPARK, CALIFORNIA
City Council Meeting
of—1996
aN:AC110, _
D
CCPOL.FEE/PRAGENDA
PROPOSED FEE SCHEDULE
GROUP 1 - CITY BASED NONPROFIT GROUPS:
CURRENT
M-P Room 5 hrs./$80 - $16/hr.
A Room 5 hrs./$65 - $13/hr.
Kitchen $8/hr.
Cleanup/Security Deposit:
Without alcohol $150
With alcohol $200
Reservation fee $75
GROUP 2 - MOORPARK RESIDENTS:
M-P Room 5 hrs./$95 - $19/hr.
A Room 5 hrs./$80 - $16/hr.
Kitchen $9.50/hr. - Max. $44
Cleanup/Security Deposit:
Without alcohol $250
With alcohol $350
Reservation Fee $75
COMMISSION
PROPOSAL
$25/hr.
$20/hr.
$10/hr.
$300
$800
$75
SUBCOMMITTEE/
STAFF PROPOSAL
$25/hr.
$20/hr.
$10/hr.
$300
$450
$75
$40/hr. $50/hr.
$30/hr. $30/hr.
$15/hr-Max $75 $15/hr-Max $75
$300 $300
$800 $450
$75 $75
GROUP 3 - RESIDENTS OF MUSD BOUNDARIES OUTSIDE OF CITY LIMITS AND NON-PROFIT
ORGANIZATIONS NOT COVERED BY GROUP 1.
M--P Room 5 hrs./$190 - $32/hr
A Room 5 hrs./$130 - $26/hr
Kitchen $16/hr.
Cleanup/Security Deposit:
Without alcohol $250
With alcohol $350
Reservation fee $75
One Day Alcohol Use Permit:
One Day Alcohol Sales Permit:
One Day Sales Permit:
PEN:db
$80/hr. $75/hr.
$50/hr. $50/hr.
$30/hr. $30/hr.
$300 $300
$800 $450
$75 $75
$15 - all renters
$30 - all renters
$30 - all renters
CC/FEE4.26/PRAGENDA
CITY OF MOORPARK
COMMUNITY CENTER
RULES AND REGULATIONS
DEPARTMENT OF COMMUNITY SERVICES
ADOPTED BY CITY COUNC I i_ -._ , 1990
CCRULES2.REG/COMMSVRS
CITY OF MOORPARK
COMMUNITY CENTER
RULES & RFGULATIONS
TABLE OF CONTENTS
SECTION
PAGE S�
1.
POLICY
3
2.
USE APPLICATION
4
3.
RENTAL CANCELLATION
5
4.
SMOKING
5
5.
ALCOHOLIC BEVERAGES
5,6
6.
OPEN FLAME DEVICES
6
7.
KEYS
6
8.
AMPLIFIED SOUND SYSTEMS
6
9.
OPENING AND CLOSING PROCEDURE
7
10.
CLEAN UP
7
11.
ROOM ASSIGNMENTS
7
12.
APPROVAL OF APPLICATION
7
13.
LIABILITY
8
14.
RENTAL OF EQUIPMENT
8
15.
SUSPENSION FROM USE
8
16.
PUBLIC USE OF ROOMS
9
17.
PRIORITY USE GUIDELINES
9
18.
PROHIBITION OF RETAIL OR COMMERCTA(_
USE OF FACILITY
9
19.
GRANTING FOR PRIVATE USE
9
20.
NONPROFIT ORGANIZATIONS
9,10
SECTION
21. APPEALS, SUSPENSION OF RULES
22. WAIVER OF FEES AND CHARGES
23. SETUP/DECORATIONS
24. RFSPONSIBILITY FOR DAMAGES TO FACILITY & EQUIPMENT
25. FEES, RESERVATIONS, SECURITY DEPOSITS
26. ADDITIONAL CHARGES
27. HOURS OF USE
28. GAMBLING
29. REFUNDS
30. COMPLAINTS
31. EMERGENCIES
PAGES,
10
10
10,11
11
11
12
12
12
12,13
13
13
CCRULES2.REG/COMMSVRS 2
SECTION 1 - POLICY:
The purpose of these regulations is to provide rules to govern the
use of the Community Center. This shall be done without any
discrimination as to race, religion, sex, economic status, or areas of
residence in the City of Moorpark.
It shall be the policy of the City Council that the administration
of the Community Center shall be administered by the Community Services
Department. The Parks and Recreation Commission serves as an advisory
body to the City Council in all matters pertaining to the operation of
the Community Center.
Priority use of the facility shall be established and certain
rules and regulations shall be adopted and administered by the
Community Services Department. Said rules and regulations shall be
subject to City Council approval.
Prime consideration will be given to City sponsored recreation
programs and activities.
Secondly, the Department may encourage, assist, supplement and
coordinate programs and activities sponsored by Moorpark City groups,
organizations and associations whose objectives and programs directly
or indirectly benefit the recreational needs of the City and its
residents.
The City may cancel the contract of any person, group,
organization or association or deny the use of any portion of the
Community Center to such person, group, organization or association
when in the opinion of the City Manager or City Council the proposed
use of the facility will not be in the best interest of the City.
CCRULES2.REG/COMMSVRS 3
SECTION 2 - USE APPLICATION:
The Community Center is available for the use of individuals or
groups subject to the issuance of a permit and payment of all fees.
Reservations for use will be as follows:
1. Not accepted more than nine (9) months of date of requested
use;
2. Requests received for rental six (6) to nine (9) months from
date of required use must be approved by the Director of
Community Services or his designated representative;
3. Requests received for rental six (6) months from date of
requested use will be on a first come, first served basis.
All applications must be signed by an adult (21 years of age or older)
who shall agree to be responsible for said use, meet all conditions
required and pay all fees as required. An application for use must be
made at least twenty-one (21) calendar days in advance of the day of
intended use. Requests received less than twenty-one (21) days may be
considered by the Director of Community Services or his designated
representative. Reservations for use will NOT be accepted by
telephone. Applications are immediately revocable if false statements
are made in reserving the facility or if the individual or groups
willfully violates any rules or regulation established by the City.
Fees will be retained in the event the activity is terminated due to
violation of any rule or regulation, or, the falsification of the
application.
CCRUl.FS2.REG/COMMSVRS 4
SECTION 3 - RENTAL CANCELLATION:
Any group or individual finding it necessary to cancel a
reservation must do so IN WRITING to the Community Services Department
at least twenty-one (21) calendar days prior to the reservation date.
All deposits paid will be refunded less ten percent (10%) of the total
rental fee. Any group or individual who requests a refund less than
twenty-one (21) calendar days prior to use of facility shall be granted
a refund less twenty-five percent (25%) of the total rental fee.
SECTION 4 - SMOKING:
Smoking shall be prohibited in all rooms of the Community Center
at all times.
SECTION 5 - ALCOHOLIC BEVERAGES:
Possession or consumption of alcoholic beverages is permitted
subject to the following conditions:
A. Dispensing, consumption and/or possession of alcoholic
beverages are allowed in the Assembly Room, M-P Room, kitchen
and patio areas only. Alcoholic beverages are not allowed in
the parking lot.
B. A minimum of four (4) security guards shall be required at
all functions at which ALCOHOLIC BEVERAGES are served.
Additional security guards may be required as determined by
the Moorpark Community Services Department.
C. The applicant shall pay for all costs related to providing
security guards to the security company in advance of the
event. A copy of the security guard contract and proof of
payment shall be provided to the Moorpark Community Services
Department no less than ten (10) calendar days prior to the
scheduled event. Failure to do so will constitute
cancellation of event and forfeiture of rental fees
previously paid. This cost is in addition to any other
facility user fees and deposits.
CCRULES2.REG/COMMSVRS 5
D. A State Department of Alcoholic Beverage Control permit shall
be required when alcoholic beverages are to be sold. Said
permit shall be secured by the applicant and a copy provided
to the Moorpark Community Services Department no less than
five (5) calendar days prior to the scheduled date of event.
Failure to do so will constitute cancellation of event and
forfeiture of rental fees previously paid.
E. Alcoholic beverages shall NOT be sold or served one (1) hour
prior to closing time of event.
F. The sale or consumption of alcoholic beverages may occur
during operating hours only if the function will not disrupt
or conflict with the general programming of the Center.
G. Provide City with a certificate of insurance in the amount of
One Million Dollars ($1,000,000.00) with the City of Moorpark
named as additional insured.
SECTION 6 - OPEN FLAME DEVICES:
All open flame devices are prohibited in the facility. All closed
flame devices shall be approved by the Community Services Department
before use permitted. (Title 19; Article 6; Section 624 of the
California State Administrative Code.)
SECTION 7 - KEYS:
Keys to the facility will not be issued under any circumstances.
Staffing will be available during use to accommodate any access needs
by groups.
SECTION 8 - AMPLIFIED SOUND SYSTEMS:
Any amplified sound system shall require an Amplified Sound
Permit. Persons using sound amplification equipment shall keep the
sound level of such equipment at a reasonable level to avoid disturbing
nearby residents. The determination of a reasonable sound level shall
be the judgement of the City employee on duty and/or the Sheriff's
CCRULES2.REG/COMMSVRS 6
Department, and all instructions of such persons shall be complied with
immediately.
SECTION 9 - OPENING AND CLOSING PROCEDURE:
The Community Services staff or their designated representatives
will be responsible for opening and closing for all rentals. Lessee
should check the area rented with the assigned City staff person and
note any previous unusual damage prior to the Lessee's use.
SECTION 10 - CLEAN UP:
The City shall be responsible for clean up of facility after the
event except for the Kitchen, which will be the responsibility of the
LESEE, excluding the Kitchen floor. Also, Lessee should check area
after event for damages or misuse with the assigned City staff person.
Final decision whether security/cleanup deposit will be returned shall
be made by the Director of Community Services.
SECTION 11 - ROOM ASSIGNMENTS:
The Community Services staff will assign rooms to applicants in
accordance with the policies contained within this manual and the needs
of the applicant as set forth in the application.
SECTION 12 - APPROVAL OF APPLICATION:
The Community Services Director or his designated representative
will have the authority to approve applications in accordance with the
policies contained herein.
CCRULES2.REG/COMMSVRS 7
SECTION 13 - LIABILITY:
All persons to whom use permits are granted must agree in writing
to hold the City harmless and indemnify City from any and all liability
for injury to persons or property occurring as the result of the
activity sponsored by lessee, and said person shall be liable to the
City for any and all damages to parks, equipment, and buildings owned
or controlled by City which result from the activity of lessee or is
caused by any participant in said activity. The form of the
Indemnification and Hold Harmless shall be as approved by the City. A
person exercising any of the privileges authorized by this policy does
so at his/her own risk without liability on the part of the City of
Moorpark for any injury to persons or property resulting therefrom.
Additionally, the lessee must provide liability insurance coverage
for their event with limits of bodily injury and property damage of not
less than $500,000 ($1,000,000 when alcohol is served) with the City
named as additional insured.
SECTION 14 - RENTAL OF EQUIPMENT:
Tables and chairs or other City property shall not be rented or
loaned out for any purpose other than City sponsored events or used
except as part of an approved use of the Community Center.
SECTION 15 - SUSPENSION FROM USE:
Facility users) not abiding by the rules and regulations
contained herein may be suspended from use of the facility and all fees
and deposits paid forfeited. Also, future use of City facilities may
be denied.
CCRULES2.REG/COMMSVRS 8
SECTION 16 - PUBLIC USE OF ROOMS:
All facility rooms may be rented for, public use when such use
shall not interrupt City business.
SECTION 17 - PRIORITY USE GUIDELINES:
The following priority guidelines are established for the
Community Center use to minimize conflicts:
A. City of Moorpark sponsored programs and activities.
B. Nonprofit programs and activities of a recreational, social,
cultural or educational nature conducted or sponsored by a
recognized City of Moorpark community service group.
C. Private organizations and non -city groups
Wedding receptions and dances.
SECTION 18 - PROHIBITION OF RETAIL OR COMMERCIAL USE OF FACILITY:
Use of the facility for selling of goods, products or services
will not be allowed except for local, recognized service groups or
organizations within the City limits of the City of Moorpark.
SECTION 19 - GRANTING FOR PRIVATE USF:
An application for private use may be approved if there is no
conflict in accordance with the priorities established under Section 17.
SECTION 20 - NONPROFIT ORGANIZATIONS:
An application for nonprofit use may be approved to nonprofit
organizations for fund raising provided that the function sponsor will
best serve the interest of the residents of Moorpark. Also, that the
sponsoring group shall submit a budget detailing the revenue,
expenditures and use of funds received. Nonprofit organizations as
CCRULES2.REG/COMMSVRS 9
applied herein shall mean those groups and organizations that qualify
under U.S. Tax Code 501(c)(3). A copy of the Nonprofit Statement
showing nonprofit status must accompany request for use.
SECTION 21 - APPEALS, SUSPENSION OF RULES
The use of the facilities is administered by the Community
Services Department. For good cause, rules(s) contained herein may be
suspended and/or developed governing the use of the facility as deemed
necessary by the City Council. In the event of an appeal of an
administrative decision regarding use or policy, the appeal shall be
filed in writing, clearly stating the reason(s) therefore, and shall be
processed as follows until resolved by:
1. Community Services Director - decision referred to;
2. Parks & Recreation Commission - decision referred to;
3. City Council - decision shall be final.
No appeal will be valid until it has been submitted and considered
in the above -listed order.
SECTION 22 - WAIVER OR MODIFICATION OF FEES AND CHARGES:
Any request for a waiver or modification of fees and charges shall
automatically be referred to the City Council for consideration. The
decision of the City Council shall be final.
SECTION 23 - SETUP / DECORATIONS:
City shall setup facility for each event based upon diagram
provided by lessee. Setup diagrams shall be provided to the
Maintenance and Operations Supervisor five (5) calendar days prior to
CCRULES2.REG/COMMSVRS 10
event. Should setup occur before scheduled use of facility, lessee
shall pay current staffing charges based on thirty (30) minute
intervals (one hour minimum). All decorations must be approved by City
and must comply with Section 13-143 of the Health and Safety Code of
the State of California as to flame proofing of all decorations and
materials. Location and method of installation shall also be approved
by City.
SECTION 24 - RESPONSIBILITY FOR DAMAGES TO FACILITY & EQUIPMENT:
The use of cellophane tape, adhesive tape, nails, staples, screws,
etc. on tables, chairs, walls, lights or other facilities is NOT
permitted. Masking tape may be used on paneling and tables only and
must be removed immediately following its use. If the facility or any
portion thereof, or any equipment shall be damaged, marred or defaced
by the act, default or negligence of the lessee, his employee or
employees, patrons, guests or any person admitted to the facility by
said lessee, the lessee will pay to the City from the cleaning/damage
deposit such sums as the City shall determine to be necessary to
restore the facility or such equipment to its condition prior to such
damage. Should charges exceed the amount on deposit, lessee shall be
billed for the difference and allowed thirty (30) days in which to make
payment.
SECTION 25 - FEES, RESERVATIONS, SECURITY DEPOSITS:
All rental fees and balance of required deposits must be paid
thirty (30) days prior to use of facility. Reservations will be made
and confirmed ONLY to individuals age twenty-one (21) or older.
CCRULES2.REG/COMMSVRS 11
SECTION 26 - ADDITIONAL CHARGES:
Additional charges will be levied over the basic rate under the
following conditions:
a) When staff is needed for additional setup, breakdown or
cleanup beyond normal time requirements;
b) When additional staff is needed for facility control;
c) When facility is damaged and/or liability insurance fees are
required.
d) When alcohol is being served or sold.
The determination of requirements for additional personnel and
associated charges shall be made by the Director of Community Services
or his designated representative.
SECTION 27 - HOURS OF USE:
WEEKDAYS 7:00 a.m. - 11:00 p.m.
WEEKENDS 7:00 a.m. 11:00 p.m.
SECTION 28 - GAMBLING:
Gambling is prohibited. This includes any game of skill or chance
played with cards, dice or any other device for money, checks, credit
or any other representative item of value.
SECTION 29 - REFUNDS:
Refunds of deposits are contingent upon meeting all the
requirements for the rental of facility. Any amount remaining in the
CCRULES2.REG/COMMSVRS 12
deposit following the payment of all charges shall be refunded to the
person listed on the application.
SECTION 30 - COMPLAINTS:
All complaints must be in writing and sent to:
City of Moorpark
Community Services Department
799 Moorpark Avenue
Moorpark, CA 93021
SECTION 31 - EMERGENCIES:
Days, 8:30 a.m. to 5:00 p.m., contact City Hall at (805)
529-6864. Evenings and weekends contact. the Sheriff's office at (805)
494-8200.
CCRULES2.REG/COMMSVRS 13
RESOLUTION
A RESOLUTION OF TF
CITY OF MOORPARK
THE USE OF THE COMI
The City Counci 1 of the U I Ly 01 rwUrNar•F, uve5 nereuy resu i ve
that fees for the use of the Moorpark Community Center shall be as
follows:
GROUP CLASSIFICATIONS:
1. Organizations which are tax exempt under Section 501(c)(3) of the
United States Revenue Code chartered within the City limits of the
City of Moorpark;
2. Residents of the City of Moorpark. This includes such uses as
Homeowners Association meetings and political fund raisers for
City of Moorpark Mayor and City Council seats or other political
offices where the candidate is a City resident. It must be for
personal use such as wedding receptions, anniversaries, etc., and
not for a Group 3 use.
3. Nonresidents and organizations other than those covered by Group 1
above.
FEE SCHEDULE
GROUP_#1 GROUP #2 GROUP #3
1. Multipurpose Room:
a. Weddings, showers, banquets $25/hr. $40/hr. $80/hr.
dances where music, food
& alcoholic beverages served
b. Meetings - serving coffee,
doughnuts, lunch
2. Cleanup/Damage Deposit
Public functions
3. Kitchen
4. A -Room
5. Reservation Fee
6. One Day Alcohol Use Permit $15
7. One Day Alcohol Sales Permit $30
8. One Day Sales Permit $30
$21/hr. $30/hr. $60/hr.
$300 $300 $300
$800 w/a $800 w/a $800 w/a
$600 $600 $600
$10/hr. $15/hr. $30/hr.
$50 max. $75 max. $100 max.
$20/hr. $25/hr. $50/hr.
$75 $75 $75
CCRESOL.2/COMMSVRS
A. Includes tables, chairs, lights, heating/cooling, re
patios, and City staffing.
R. Additional staff fee charge, when required, is $12/h
rate may be periodically adjusted by the Dire
Community Services to reflect current hourly r
applicable staff and related costs.
CCRESOL.2/COMMSVRS