HomeMy WebLinkAboutAGENDA REPORT 1990 0502 CC REG ITEM 11EMOORPARK
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TE E1/'I I - E .
PAUL W. LAWRASON, Jr.
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
BERNARDO M.PEREZ
Councilmember
LILLIAN KELLERMAN
City Clerk
M E M O R A N D U M
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public 40
DATE: April 20, 1990 (Council Meeting 5-2-90)
STEVEN KUENY
City Manager
CHERYL J. KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
SUBJECT: Consideration of Bids for a Contract for Street
Sweeping Services
OVERVIEW
This presents for consideration, bids received for the award
of a five year service contract to provide street sweeping
services to the City.
DISCUSSION
A. Background
Over the past few years, street sweeping services have been
provided to the City on a month -to -month basis. In
February of 1989 the City Council, discussed this program
and directed staff to prepare new specifications and
bidding documents, and advertise for receipt of bids for
these services. Specifications and contract documents were
prepared and the maintenance contract was advertised for
receipt of bids.
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
Street Sweeping
May 2, 1990
Page 2
B. Scope of Work
That portion of the
contract specifications
pertaining to
the number of curb
miles to be
swept and the
frequency of
sweeping required,
is summarized
as follows:
Miles
Curb
Sweeps
Swept
Element
Miles
per Year
Annually
State Routes
Weekly
Curbside 2.2 52
Bi-Weekly
Medians 3.5 26
Curbside 9.9 26
City Streets
. Weekly
Commercial
0.9
52
t
Residential
6.9
52
. Bi-weekly
Commer. / Ind.
6.0
26
Residential
88.6
26
Total Miles Swept per Year.......
Other Areas
Weekly: Community Center Parking Lot
i
Bi-Weekly: Peach Hill Park & North
Meadows Park Parking Lots >
i
Annually: Parade Route
114.4
91.0
257.4
156.0
2,303.6
3,328.0
A pilot program was established last year to sweep
the Charles St & Millard St neighborhoods weekly.
This program is still under evaluation. Staff will
report back to Council in two months on the results
of this evaluation.
The cost for the sweeping of these areas is included
in the unit (curb mile) price bid for the entire
City.
Street Sweeping
May 2, 1990
Page 3
C. Bid Summary
On April 6, bids were received from two companies, Ven-Co
Power Sweeping, Inc. and Pacific Sweep (formerly Emard
Sweeping). A comparison of those bids is as follows:
Curb Price per Annual
Bidder Miles Curb Mile ( Cost ($)
Pacific Sweep 3,328 11.00 36,608.00
Ven-co 3,328 23.78 ** 79,139.84
** An alternate bid of $18.48 per curb mile was offered by
Ven-Co for providing the services under a contract with
no requirement for the payment of prevailing wages.
D. Qualification
Both of the f irms submitting bids have the experience and
qualifications to provide these services.
Staff has expressed concern to Pacific Sweep with regard to
the age of their equipment. Staff has been advised that it
is the intent of Pacific Sweep to acquire newer equipment
in the very near future.
E. Specification
The Contract Specifications contain provisions pertaining
to the methods and procedures to be employed by the
Contractor in the performance of the required services.
These provisions provide the Contractor adequate guidelines
to enable the Contractor to deliver quality services. They
also provide staff with the controls necessary to properly
administer the contract. Included in this contract
language is the ability of the City to cancel the contract
with or without cause, upon thirty (30) days notice.
Street Sweeping
May 2, 1990
Page 4
F. Cost Reduction
Should the City Council award the contract to Pacific Sweep,
the per -curb -mile rate for street sweeping services will be
reduced from $14.19 to $11.00. The reason for this decrease
in proposed charges from the City's present contractor, is
apparently due to very competitive forces in the marketplace
which resulted in the recent loss of another contract
elsewhere in the County.
RECOMMENDATION
1. Award of a five year contract for street sweeping services
to be performed in accordance . with the Contract
Specifications, to Pacific Sweep for the unit price of $11.00
per curb mile.
2. Direct staff to make the contract effective May 1, 1990,
through June 30, 1995.
::OORPARK, CALIFORNIA
City Council Meeflng
of 194, Q
ACTION: