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Home My WebLink AboutAGENDA REPORT 1990 0502 CC REG ITEM 11DPAUL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember LILLIAN KELLERMAN City Clerk MOORPARK P o P — •O\ z. 09 �% a rE O M E M O R A N D U M ITEM � • p• STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer TO: The Honorable City 1 ;uncit FROM: Philip E. Newhouse, 'irector of Community Services DATE: April 26, 1990 SUBJECT: Cinco De Mayo Event update Report. BACKGROUND: At the March 12, 1990, Council mee�ing, Council approved a request from the Parks and Recreation Commission to sponsor a Cinco De Mayo event and authorized expenditure of funds up to $2,000 from the Recreation Special Events Account #33- 1148--'995 to covet, program expenses. The event is to be held Saturday, May from 2:00 p.m. to 12:00 midnight at the Community Center Detail of the program are outlined on the attached memorandum. As presented, the event is to ut lizo thc, Community Center, M -P & A Rooms and kitchen. The children' program and dance will be held in the M -P Room. The A room will b ;et up with tables and chairs for serving of food and alcoholic bcvot qF; The event has now evolved as fo ltw A. Guadalupanas Club will be see ing a fell dinner from 7:00 to 9:00 p.m. instead of hors d'oeuvrX -., ,, arPv�ously stated. Judging of the queen contes =.r t° wa, -hanged from a public event toga. ^private event. ' 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 The Honorable City Council Page 2 April 26, 1990 Current expenditures are as follow Children's Program Posters (25) Queen entry forms Queen candidate tickets (1,001; Queen candidate tickets (3,00f Tiaras (14) Flowers Band Police costs (projected) To date total projected expenditures: Program Balance:. 100.00 72.50 21.78 44.62 1.40.25 163.25 116.88 750.00 300.00 V ';09.28 �2 509.28 $ (509.28) The Cinco De Mayo committee in(-cate< this is all of the program expenditures. ** Building costs and City maintenance staff including setup and cleanup for this event were previo ,.ly waived by Council. Additionally, Lt. Rodriguez has informed me he has assigned five Sheriff Deputies as security for Pais event. Cost is estimated to be around $900 which is to be chargec to the program. Based upon to date program expenditures as projected to fie- additional police services will place the �ro(araw► 509 28 over budget. At the April 26 Parks & Recreati n Commission meeting, Cinco De Mayo committee members indicated the fill $2,000 budget has been allocated and the additional, police services to be $600 over budget. The Commission mousy reco A� Council approve the addition $600 from the Recreation 4,pecial Eves fund to cover the a D add itiona Lice services required by the Sherµiff's Department. Anticipated program revenue is frcni O ree sources: door receipts (400 P tickets at $5 each for $2,000 - 11 )f these funds to be returned to Pf'd the City; Knights of Columbus a sales (after expenses 50% to d� Knights of Columbus, 50% to prograll chola -ship fund); Las Guadalupanas dinner sales (after expenses ;i0° ,'; n a� ; uadalupanas, 50% to program scholarship fund) Additionally, the subcommittee an,: Parks and Recreation Commission are requesting Police Department condi ion N6 rf, modified from sale of one beer per person to two beers per :r-s or A program report has been requ ^sted by the Parks and Recreation Commission for their April 26 rnee ing ( attached). Also attached is a copy of the City Police conditi n The Honorable City Council Page 3 April 26, 1990 The anticipated net costs of thi v(�r+. t f.he City is estimated to be approximately $600.00. STAFF RECOMMENDATION: Direct staff as deemed appropriat+- PEN:db cc: Parks & Recreation Commission Attachments The city of Moorp, irk presents ct'O n c o de Mayo Celebration' Saturday, May 5, 1990 Children's Program Sponsored by Moorpark Youth Activities Committee 2:30 to 4:30 PM Ballet Folklorico, Pinata, Magic Show Free Admission ! J Dance Miss Cinco de Ma ye Coronation Live Mis IC by Joe -L., )zari.(:D & David Cota Dinner $ 4 . 0 0 per plate prepay (---d by the Las Guadalupanas 7: 00 til 12: 00 PM at Community Center Achission $5.00 per person ) t ickets sold at door For information ca 1 `a 9 -2501 AP- 1st ANNUAL CINCO DE MAYO COMMITTEE CHAIRPERSONS: TERESA GODIVEZ JOHN TORRES SCHOLARSHIP: KNIGHTS OF COLUMBUS LAS GUADALUPANAS PAGEANT: GLORIA NAINOA JUDGES: LEO BARRERA VERA GARCIA KEN LOE LINDA PLAKS DEBBIE SANDOVAL SUSAN STRAUGHAN PUBLICITY: VICKI PEREZ DECORATIONS: TERESA CORTES VILLA CAMPESINA CHILDREN'S PROGRAM: MOORPARK YOUTH ACTIVITIES COMMITTEE Dear Community Member, The city of Moorpark and the Cinco de Mayo Planning Committee extends to vt,u this invitation to the City's First Annual Cinco de Mavo 4 'elebration, to be held Saturday, May 5, 1990. A children's program will be conducted from 2:30 to 4:30 p.m. at the Activity Room of the Community Center. This program is co- sponsored by the Moorpark Youth Activities Committee and will feature a bilingual magic show, pinata, and ballet folklorico. Admisssion i s ,free I A dance will be held from 7.00 p.m. to midnight in the Community Room of the Community Center. The bands of local residents Joe Lozano anti Dave Cota will play for your dancing pleasure. The evening will highlight the coronation of Miss Cinco de Mayo. Admission for the dance is $5.00. Tickets are limited and sold on advanced basis only. Tickets can be purchased at Robertc's Parber ,Shop at 71 High Street. This first Cinco de Mays, celebration by the City of Moorpark is the result of the cooperation of the City Council, Parks and Recreation Commissioners, City Staff, Moorpark Youth Activities Committee, the Knights if Columbus, and Las Guadalupanas. Come share the celebration of an important aspect of Moorpark's cultural here tage , pride and tradition. incerely, Sohn Torres Parks & Recreation C,ommtssioners -0O Teresa Godinez INVITATIONS LIST Congressman Elton Gallegly 200 N. Westlake Blvd. Thousand Oaks, Ca. Assemnlyman Tom McClintock 350 N. Lantana , Suite 222 Camarillo, CA Supervisor Jim Dougherty 3190 Cochran Simi Valley, CA. Moorpark City Council 799 Moorpark Avenue Moorpark Unified School Board Members 30 Flory Avenue City of Moorpark Mr. Steven Kueny City Manager & Staff 799 Moorpark Avenue Moorpark Unified School District Mr. Tom Duffy & Staff 30 Flory Avenue Moorpark College President, Stan Bowers 7075 Campus Road Los Angeles Times 5200 Valentine Road, Suite 140 Ventura,CA 93003 Attn: Wendy Miller, Lifestyle Editor LIST OF POSTERS 1. Schools Flory 2. Community School 3. Moorpark High School 4., Mountain Meadows 5 Peach Hill 6. Moorpark College 7. La Cabanita 8. Cotas 9. Barakats 10 Mayflower 11 Spencers 12 Hughes 13 Cautus Patch 14 City Hall 15 Community Center ` 16 Pharmacy, Ken Loe 17 Lalo's 18 Que Tique 19 Migrant Parents 20 Fortnightly 22 Monica's Mr. Wayne Lee, Editor The Enterprise 888 Easy Street Simi Valley, CA Daily News Editor Steve Getzug 2955 B Cochran Street suite 202 Simi Valley, CA 93065 News Chronicle Marvin Sosna- Editor Thousand Oaks Blvd. Thousand Oaks CA Debi Reyono Editor Moorpark News - Mirror 530 Moorpark Ave., Suite 180 Moorpark Chamber of Commerce 680 Walnut Street Rotary Club of Moorpark P.O. Box 27 Principal & Staff of Campus Canyon School 15300 Monroe Avenue Principal & Staff Chaparral Middle School 280 Poindexter Ave. Moorpark Community School 280 Casey Road Flory School 240 Flory Avenue Moorpark High School 4500 Tierra Rejada Road MISS CINCO DE MAYC PAGEANT R E 0 U I R Er", EN`.'� I. RESIDENT OF MOORPARK 2. 16, 22'YEARS OF AGE (BY MAY 5, 1990) 3. SINGLE -( (NEVER, BEEN MARRIED OR SAD A MARRIAGE ANNULLED) 4'41 MUST:'SELL kHOLARSHIP 'TI CKETS (Zi.06 PER 'T1 Cl< ET --DONATION "REQUESTED) `. ESSAYr A E MAXIML". — TYPEWRI"'TEN) WHAT CINCO DE MAYO MEANS, ME7 .5. .`AUTOBIOGRAPHY, (I PAGE MAXIML71-, 11-Y P I TT'- EN WHERE-ARE YOU FROM? WHAT.,DO.'IYOU DO PRESENTLY ?. —WHAT-ARE"YOUR INTEREST.S,_,AND;tkTS 'ACTIVITIES? ' ra LA rim I ARE YOUR r-UiUKt . 7. PA I E S"% L YEAR TO..CR06JN'_'Nt<T; YEAR'S WINNER. Cinco de Mayo 0 I n,e city of Moorpa Cinco de Mayo 0 I MISS CINCO SAY, JUDGING Al";C �,i MISS CINCO DE MAYO WILL SE JUDGE; GL' - • AUTOBIOGRAPHY • ESSAY . • PERSONAL INTERV I c,:.1 • TICKET SALES MISS CINCO DE MAYO AND HER COURT WI._L 3E ANNOUNCED -C 7-4F PUBLIC AT THE CINCO DE MAYO CELEBRA —I1;j. THE FOLLOWING AWARDS WILL SE PRE°�_r,, MISS CINCJ DE MAYO MISS C" "CO D` TITLE AND BANNER * SCHOLARSHIP ?� SCHOLARSHIP TIARA THIRD RUNNER —UP x CROWN °TITLE AND BANaJER SCHOLARSHIP ?� TR.CPHY ' TIARA FOUR-'* 'H RLT1PlER —UP OPPORTUNITY TO REPRESENT THE CINCO "DE `A•,p PAGEANT AT VAR I CL'S F:'NC T I HER ONS REIGN . FI RSTF RUNNER --UP •. k . ,.� ECHO LARSHI P." * 'TIARA ?� FULFILL DUT, REASON — Sri S 2LE T 3, SECOND RUNNER —UP R U , ALL rir^PLiC� =,PITS ,`•;P ^c`CIA; W : C�•: � „” LL TITLE AND BANNER * SCHOLARSHIP ?� TIARA THIRD RUNNER —UP * °TITLE AND BANaJER SCHOLARSHIP * TIARA FOUR-'* 'H RLT1PlER —UP TITLE AND BANNER SCHCLARSHIP TIARA R U , ALL rir^PLiC� =,PITS ,`•;P ^c`CIA; W : C�•: � „” LL I. 1st ANNUAL CINCO DE MAYO COMMITTEE CHAIRPERSONS: TERESA GODFIEZ JOHN TORRES SCHOLARSHIP: KNIGHTS OF COLUMBus LAS DUADALUPANAS PAGEANT GLORIA NAINOA Date; To: From: Re: 4122190 "'- Cinco De Mayo Judges Pageant Coordinator Cinco De Mayo Judging Tuesday Evening April 24, 1990 Thanks again for your generous participate as one of our judges. contestants we now realize the undertaken. We anticipate your excitement and gratitude. 6:45 support and willingness to After meeting with the tremendous task you have wise decision with JUDGES: In your packet, you will find either =one (1) essay or;_one (1) LEOBARRERA VERA GARCIA ,autobiography evaluation sheet . for, each' contestant; a ' copy of . KEN toE , .• each essay or': autebiog%itphy;�'hnd an: ' ?Nelo,►1 NwhiCh �l� o be 4 LINDA PLAKS fit EeelESAN s� ntd wtth� they t�sdldtetd�btagra hick � s 'well oOOV/u _j the'walua o forfits.� VVIICKI PP :ill ; ~= ' `` ` 1Nease' return by Wednesday April `'25th ' to Teresa DECORATIONS: - ,Godinez 9 -5 , 175 Poindexter Ave., Ste. A Ph# 529 -2991 TFAESA CORTES ''Eve: 5 :30- 370 bard Street, Ph# 529 -9326 VILLA CAMPESINA CHILDREN"SPROGRAM. The contestants have until May Ist to turn in scholarship AMCOMPAE CYOM ticket stubs and money. Judged essay, autobiography and CoMMm,EE -' ` interview results as well as the ticket stubs will be turned in to a local CPA who will tally the results. Neither Judges nor :the Cinco De Mayo committee will ;know contest results until ` , •, r the 5th r of May during the�coronattan `C�remony at `9:00. p.m. ':, Thank you very much. - . 1,'+, b _ - {•IIN fH. it Mai ,'[ Sk Sincerely, Gloria Nainoa Pageant Coordinator CIrJCO DE MAfC Ei_f t�RF�n ION BU�?�Gi r MAY ?50 BAND 1 JOE LOZAtIn - -- BAND ( DAL' I D COI,-,) T I ME -.,ONATED ) - -- FOOD ( GUADALUPANf) - ON [:ONSI GNMENT) - -- BEVERAGES (KN I f,HT OF COLUMBUS — ON CONS I GNMNT - -- MOORPARK COMMUtII C'ENTE4,' (FEES WAIVED) 275 PRINTING COST'. 300 CHILDRENS' PROGRAI - -- CHILDRENS' PROGRAr' (300 DONATED BY MOORPARK YOUTH ACTIVITIF-S) 300 SECURITY 175 FLOWERS 200 TIARAS, TROPHY, :tRTIFICATES & BANNERS 2000 TOTAL EXPENDITURE' FOR CINCO DE MAYO CELEBRATION APR 26 '9A 1S: EAST `�iALLE`1' SHERIFF P.1 1 County o: Ventura MEMORANDUM MOORPARY POLICE i TO: LIEUTENANT RODRIGUEZ i FROM: SERGEANT CARPENTER DATE: APRIL 26, 1990 SUBJECT: CINCO D$ MAYO PER OUR CONVERSATION, THE FOLLOWING CONDITIONS ARE RECOMMENDED FOR T4E CINCO DE MAYO CELEBRATION SLATED FOR THE MOORPARK COMMUNITY CENTER. PHIL NEWHOUSE, DIRECTOR OF COMMUNITY SERVICE, AND SR. DEP. DAVE LEA ALSO PROVIDED INPUT. 1. A DESIGNATED �REA OR ROOM (BEER BOOTH) PROVIDED FOR THE SALES AND CONSUMPTION OF ALCOHOLIC BEVERAGES. s 2. NO ONE UNDER TWENTY —ONE YEARS OF AGE ALLOWED IN THE BEER BOOTH. 3. TWO PERSONS • TWMM— ONL' YEARS OF Ate, .XOT! CONSUMING ALCOHOL, ASSIGNED TO. CHECK IDENTIFICATION -- OF F. ALL, PERSONS TER ENING THR -BRER i BOOTH. _ 4. PAPER OR PLASjIC CUPS, i2 OZ SIZE. 5. NO DRINKING OAF PREMISES 6. SALE OF ONE Bi PER PERSON. POSSESSION OF ONE BEER PER PERSON AT ONE TIM 7. LAW ENFORCENEOT OFFICIALS ON SCENE MAY REGULATE THE HOURS OF OPERATION BASED UPON PROBLEMS ENCOUNTERED OR PROBLEMS EXPECTED 8. THE BEER BOOT1 WILL CLOSE ONE HOUR BEFORE THE END OF THE EVENT, ie., DANCEIAND /OR BEAUTY PAGEANT. PAUL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tom ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M.PEREZ Councilmember LILL-IAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: BACKGROUND: MOORPARK '?EM I�' F}• 0 O9 tFO M E M O R A N D U M The Honorable City (A, in( i 1 STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R- DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer Philip E. Newhousf-, ( rccti:— ( f Community Services n March 15, 1990 + P, Consider Cinco De May Ivor-. At the February 12, 1990, Parks anti Recreation Commission meeting, the Commission formed a subcommittee cr members Teresa Godinez and John Torres to plan a Cinco De Mayo ev, tit . Cinco De Mayo is one of six special events budgeted in the Recr(• t on Spocial Events budget. The subcommittee met with member r) i the community; Councilmember Bernardo Perez, Mrs. Sam N,inoa anti Vickie McGowan to discuss ideas for celebrating Cinco De May At the March 12 Parks and Ri reatior Commission meeting, the subcommittee presented the followinf orograrr for consideration: Date of event: Saturday, May ?990 Location: Moorpark Commun y Cente- Events: (1) Children's pro(pim to be provided by Moorpark Youth Activities Comm ate +,, tvpe of event unknown; time i s 2:00 to 4.0( P n no charge. Program cost of $600 i s to be F r4,d l I with Ci ty ($300/$300) . (2) Dance - 7:00 o Joe Tozanv tanr o play for 5 hours at $150 /hr = $750.00 o Alcoholic .,veuage: to be sold by Knights of Columbu. 4i I' donate 50% of proceeds towards college 1 i'r <.ki( for Cinco De Mayo Queen. The Honorable City Council Page 2 March 15, 1990 0 c David Kota will play between band intermission (Joe Tozan( Band) at no cost. Hors d'oeuvres may be sold by the Guadalupanas Club. They will make donation to offset cost of Queen and Princess tiaras and sashes. 400 ticket t:c be sold at $5 each. Tickets will be donated by La Cabanita Restaurant of Moorpark. Money from all ticket sales would be returne' t.( t.h� Recreation Special Events fund. The Commission unanimously recomrnenc L, t,c the City Council: 1. Waiver of fees for use )f the �.ommunity Center on May 5, 1990, for the "A" and "M P" room; and kitchen for the Cinco De Mayo event. 2. Waiver of all staff cha,-q(,s related to the event; setup, cleanup and supervision. 3. Waiver of one -day alcohol gales permit fee. 4. Waive security /cleaninq deposit. 5. Funds in the amount of $; ,000.00 from the Recreation Special Events account, #33- i4i, -991), o cover up -front program expenses. (Other than tie $750 for the band, other costs related to the dance w re not identified but appear to include decorations, ir 1v �aiards, tiaras, sashes and related items.) COSTS SUMMARY OF > r_ES _f O HE WAIVED 1. Community Center M -P Room, 12 hour; $234.00 A Room, 7 hours $105.00 Kitchen, 12 hours 96.00 Subtotal $ 435.00 - 2. Staff charges Setup -- 2 people, 2 t 1 u)- 40.00 Supervision, 10 hour $100.00 Cleanup - 2 people, ; hot r . 120.00 Subtotal $ 260.00 3. Alcohol sales permit $ 15.00 Subtotal $ 15.00 4. Security /Cleaning depo�i. $400.00 Subtotal $ 400.00 TOTAL. CHARGES REQUESTED rr BI- WAIV+ L) $1,110.00 STAFF RECOMMENDATION: Direct staff as deemed appropriate .. - 'ARK. C.AUF017W G by { :.unc9 M08*V AC 0'N % /' s 19 7 ��