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HomeMy WebLinkAboutAGENDA REPORT 1990 0502 CC REG ITEM 11IPAUL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: BACKGROUND MOORPARK' HONORABLE CITY COUNCIL RICHARD HARE, DEPUTY CITY MANAG R April 27, 1990 JULY 3RD CELEBRATION CHAMBER OF COMMERCE FUNDING REQUEST STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer The Moorpark Chamber of Commerce intends to sponsor an Independence Day celebrat:ior on July 3, 1990 at the Moorpark High School which will include a nighttime fireworks display. The City Council last year approved the waiver of all fees for the permitting of the event, and the expenditure of $2,800 for 110 hours of policing costs both on school property and outsid- of thf,, school property. The coverage on the day of the event :included the Sheriff's Mobile Command Post, motorcycles and a mounted unit, as well as the use of Sheriff's Reserve Deputies and Sheriff's Cadets. A total of 144 law enforcement hours were devoted to the event which includes si tE!E >rl hf,urs of planning time. A review by the Police Department of their coverage last year indicated that the coverage was deficient and that it should be increased. Lt. Rodi,i.guez has estimated that the cost will be approximately '4 000 The Chamber of Commerce has requested that the City Council appropriate $4,000 in the FY 90/91 budget special event line item to fund this act vity and waive any permit processing fees or charges. S afA has. reviewed the request and does have concerns relatled to the funding of law enforcement activities when t.hie event is not open to the public and admission is charg,d, Tho Chamber of Commerce has committed to distribut inc it. lea:,t 100 tickets to low income families as they ag: -ec t -o I_a ;t year to respond to this concern. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 �D L , 0 HONORABLE CITY COUNCIL RICHARD HARE, DEPUTY CITY MANAG R April 27, 1990 JULY 3RD CELEBRATION CHAMBER OF COMMERCE FUNDING REQUEST STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer The Moorpark Chamber of Commerce intends to sponsor an Independence Day celebrat:ior on July 3, 1990 at the Moorpark High School which will include a nighttime fireworks display. The City Council last year approved the waiver of all fees for the permitting of the event, and the expenditure of $2,800 for 110 hours of policing costs both on school property and outsid- of thf,, school property. The coverage on the day of the event :included the Sheriff's Mobile Command Post, motorcycles and a mounted unit, as well as the use of Sheriff's Reserve Deputies and Sheriff's Cadets. A total of 144 law enforcement hours were devoted to the event which includes si tE!E >rl hf,urs of planning time. A review by the Police Department of their coverage last year indicated that the coverage was deficient and that it should be increased. Lt. Rodi,i.guez has estimated that the cost will be approximately '4 000 The Chamber of Commerce has requested that the City Council appropriate $4,000 in the FY 90/91 budget special event line item to fund this act vity and waive any permit processing fees or charges. S afA has. reviewed the request and does have concerns relatled to the funding of law enforcement activities when t.hie event is not open to the public and admission is charg,d, Tho Chamber of Commerce has committed to distribut inc it. lea:,t 100 tickets to low income families as they ag: -ec t -o I_a ;t year to respond to this concern. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 In the event the City Council. approves the Chamber request, staff will include the approved amount of law enforcement services in the FY 90/91 budget.. It is therefore not necessary for the City Council to appropriate the funds at this time. The Chamber of Commerce has also indicated that a similar request for support will be prepared for the Country Days event. The Country. Days request is currently being prepared and will be avai -fable for presentation with the budget thereby avoiding a p!.ecemea' approval of special events costs. RECOMMENDATION Staff recommends the approval of the Chamber of Commerce request for the waiver of permit fees and charges related to the July 3rd Celebration and to fund on and off -site law enforcement costs not to exceed $4,000 contingent upon the Chambers' distribution of at least. 100 gratis tickets to low income families. Further, it is recommended that the City Council direct staff to iricl.ude $4,000 in the special events line item of the FY 90/91.. budget. for law enforcement services related to this acti�.;�tv,, MOORPARK CHAMBER OF COMMERCE P.O. BOX 296 MOORPARK. CALIFORNIA 93021 14 PHONE (805) 9129 -0322 M E M 0 R �� ... N _D _J__M DATE: April 23, 1990 TO: The Honorable City Counci City of Moorpark FROM: Linda Plaks, President Moorpark Chamber of Commerce SUBJECT: "Concert in the Sky" July 3rd Celebration "Concert in the Sky ", our second annual July 3rd celebration, returns with a bang The event will be held at Moorpark High School from 4:00 p-in. to 10:00 p.m., on Tuesday, July 3, 1990. Activities are centered around community vendor food booths, children's activities, stage entertainment and a spectacular fireworks show. The whole community is invited to attend this family oriented event Numerous youth and adult citizens are part of the volunteer organizing community -based business interests promoted to use of event sponsorship. July 3rd wil welcome many citizens from Moorpark, as well as nearby communities who will enjoy the friendly atmosphere of our town. Event plans include detailed provisions for interaction wits, the school district, city planners, site preparation, polic , parking, signage, manpower, comfort and cleanup. In February of this year, Lt. Rodriguez and I discussed many of the positive aspects and some negative aspects of last year's traffic control and security services. During our discussion, Lt. Rodriguez advised me that :he has given much thought to the event for this year. In March ]..9(40, Lt. Rodriguez contacted me with a proposal for police servi_cks for our July 3rd event. The estimated total for this year's event would be approximately $4,000. This is with increase ;i.r manpower, as well as increase in having a representative at all of our July 3rd planning meetings. I agree with Lt. Rod :ric:n.iez that this year's event will bring more people which, in fa(-t, means we will need more police services. The overall plans for the .-)L i.y 3rd event for this year will be very similar to last year's, with some exceptions, which I will discuss with the council i a later date if they desire. The Chamber is also currently f inq alL permits with the City, which I am sure, as in the past:. the �.1 t:y will he t at their earliest convenience. RECE{ (ED OR2590 CITY OF MOORP;,RI( Memo - The Honorable City Counc,L "Concert in the Sky" Page 2 Again, the Chamber will provide liability insurance for coverage, naming the City as additionally insured, as well as a Hold Harmless Agreement which we will provide prior to the issuance of the Encroachment Elermit. If there are other conditions the City would like, please contact me at your earliest convenience so that I can work with staff to take care of any additional conditions you deem necessary. I think you will find this year's plans are way ahead of schedule with many volunteers wox-king -!�o improve this event to make it even better. I would like to request that the City consider possibly waiving any fees for the Encroachment Permit, as well as consider funding for part, or all, of the police services. I will be meeting with Lt. Rodriguez in the next few weeks to work out a proposed parking plan so that the impact on the homeowners in the area will be as minimal as po{,sible. To update you, I am currently sending a letter to the presidents of each Homeowners Association in the Mountain Meadows area so that they have plenty of time to respond with any concerns they may have. The fireworks portion this year will be put on by Pyro Spectaculars, Inc., the same company that we used last year. They will secure, from Ventura Country Fire Department, the application for Uniform Fire Code Permit. At this time, if there are any additional changes for <:,ir. fi.ri..ng area, I will contact you. Moorpark Unified School District is working closely with us as we want to insure the security of their premises, as well as our city streets. An EMT ambula.nc <_�, from Pruner, has been secured and will be on the premises the eit.ire time of the event. I personally will keep the council informed of any additional information that corner_ forward through this event and if you have any questions, or on °er.ns, please contact me at your earliest convenience. This is just an overview of th.Ls event and I will keep you updated as the Chamber moves a.on (j with their plans. Just a little more informati.,)n for you. On October 6, 1990, the Chamber will also be sponsoriri.g Country Days. I will also be preparing a report on that eve rit t . i 1 i to r (late.