HomeMy WebLinkAboutAG RPTS 2016 0112 LB REG CITY OF MOORPARK
ArtoADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
'o, Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov
LIBRARY BOARD REGULAR MEETING AGENDA
January 12, 2016
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Quarterly Report for the Second Quarter of
Fiscal Year 2015-16 (October — December 2015). Staff Recommendation:
Receive and file the Moorpark City Library Quarterly Report for the second
quarter of FY 2015/16 (October— December 2015). (Staff: Jennifer Mellon)
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of November 10,
2015. Staff Recommendation: Approve the minutes as presented.
B. Friends of the Library Report. Staff Recommendation: Receive and file the
report.
C. Consider Cancellation of February 9, 2016, Regular Library Board Meeting. Staff
Recommendation: For staff to post a notice of meeting cancellation for the
February 9, 2016, regular Library Board meeting.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
January 12, 2016
Page 2
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counterlocated at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board .meetingsisavailable on the City's
website at www.moorparkca.gov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish toaddress the Board :concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may besubmittedin lieu:of speaking orally.for.Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805).517-6245.
In compliance with the Americans with Disabilities Act, if you:need special assistance to..review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6245. Upon request, the agenda can be made available
in .appropriate alternative formats to persons with a disability. Any request fordisability-related
modification or accommodation should be made at. least.48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.10235.104; ADA Title II).
Regular LibraryBoard MeetingAgenda
9
January 12, 2016
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) §
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Patty Anderson, Administrative Assistant II of the City of Moorpark, County of Ventura, State
of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of
Regular Meeting of the Library Board for January 12, 2016.
Executed this 7th day of January 2016, at Moorpark, California.
Patty Ant erson
Administrative Assistant II
Parks, Recreation and Community Services Department
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
Jo Rolfe, City Librarian, Library Systems & Services, LLC
DATE: January 4, 2016 (Meeting of 1/12/16)
SUBJECT: Consider the Moorpark City Library Quarterly Report for the Second
Quarter of Fiscal Year 2015-16 (October—December 2015)
DISCUSSION
A
• Library Board: The Library Board did not meet in October but met on November
10, 2015. President McGregor made announcements about the upcoming adult
programs including the presentation on Memory tips November 17 and the
Family Holiday PJ party extravaganza on December 3. The board met to approve
the Summer Reading Program summary report, The Library Quarterly report for
the first quarter of fiscal year 2015-2016, and revisions to the City Council policy
2.20. Cancellation of the December meeting of the Library Board was approved.
• Moorpark Friends of the Library (MFOTL): The MFOTL met on November 17,
2015. Topics of discussion included the Friends financial report, the City
Librarian report during which the Holiday party was discussed and the MFOTL
providing a table during that event, and City Administrative Services Manager
gave an update on the new print management system. Also discussed was the
Holiday book sale which was held on the Library porch December 12-20.
• City Council Meeting: During the December 16, 2015 meeting the City Council
thanked the City Librarian and Library staff for a successful Family Holiday PJ
party which was held on December 3, 2015. City Staff also brought a staff report
to the City Council regarding the Revisions to the Library Policies and Application
for were which were approved with minor adjustments to verbiage.
• Library Facilities and initiatives: The following improvements during this
reporting period:
1
Library Board
January 12, 2016 Regular Meeting
Page 2
o A new print management vending machine was delivered on November 18
and was installed in December. Instructional signage is being developed and
staff is being trained on how to demonstrate the print management and
mobile print solutions for patrons.
o The City approved moving forward with the California State Library CENIC
broadband project which will increase speeds for Internet connections in the
library for both patrons and staff.
o A new safe has been purchased for the Library.
o Exterior lights repair. The exterior porch light to the right of the entry door
remains out at the time of writing this report and staff are awaiting parts for
repair.
o Four laptops were deployed for library teen programming.
• Library service and Holidays: The library was closed on November 11 and 26
for Veterans Day and Thanksgiving. Signs and messages were posted on social
media and the library gates as usual.
• Makerbox Collective Grant: A $20,000 grant application was successful and
funds have been received from the California State Library for the Makerbox
Collective grant. Moorpark City Library is participating in, development of the
program and lesson plans for the Makerspace boxes to rotate among the seven
participating libraries. Subject to award guidelines the funds and maker boxes
are administrated exclusively through Calabasas public library for the benefit of
library patrons at the participating libraries.
• Library Cards for Kids Campaign: Bruce Thomas President of the Rotary Club
of Moorpark is taking the lead in the campaign by contacting the School District
and local school Principals to rally support for getting all Moorpark children a
Library Card. Members of the Rotary Club of Moorpark were on hand during the
Holiday PJ Party to assist those wishing to apply for cards however there was so
much excitement with the activities that few new cardholders registered.
• First Five: in addition to the regular Little Bilingual Readers program First Five
Staff agreed to be included in the story telling marathon during the Holiday party
so that stories could be told in both English and Spanish.
• Library Outreach:
o Country Days, October 3, 2015 - The Library booth was extremely popular
with well over 300 interactive visits from fair attendees who were drawn into
the booth by two games. The a "wheel of fortune" and "disk drop" provided
opportunities for attendees to win small prizes that included the brand new
library card designs or library logo imprinted highlighters, pencils and USB
hubs. Children even enjoyed the prize of a paper clip followed by an activity of
hopping on one foot and a consolation prize pencil. It was a great official
public launch for the new library card designs. We also distributed flyers and
2
Library Board
January 12, 2016 Regular Meeting
Page 3
spoke to attendees about our regular programs and upcoming special events
including the Ghost Hunting presentation given by Sandy Carlson and Teen
Read Week events hosted at the end of October. It was a fun and successful
outreach event!
o Holiday PJ Party, Thursday December 3, 2015 - This year the event location
was expanded to two rooms in the Community Center in addition to
storytelling and Santa visits in the Library itself. The Citrus Room held the
cookie decorating activity. The Apricot Room had the most activities including
hot chocolate and other refreshments, crafting and games, the Friends of the
Library table, and a sing along of carols and solo performance by Kayla
Bailey. Santa and storytelling held in the library drew crowds of excited
children. A Holiday Card Passport was created for families to know what
activities where available throughout the event.
• Children's Programs and Events:
o Holiday PJ Party. Thursday December 3, 5:30-7pm; Attendance: 420
o' Little Bilingual Readers Storytime: Two Tuesdays, 11 a.m. — 12 p.m.
Attendance: 39
o Family Storytime: Wednesdays, 10:30 — 11:15 a.m. Attendance: 147
o Preschool Learning Time: Last Wednesday of each month, 10:30 — 11:15
a.m. Attendance: 18
o PJ Storytime: Two Thursdays, 6:30 —7 p.m. Attendance: 10
o Baby Book Bunnies: Thursday Once per month 11:30 a.m. — 12 p.m.
Attendance: 2
o Reading Buddies: Three Tuesdays, 4-5 p.m. Attendance:12
o Read to a Dog: First Saturday of each month, 1:30 —3 p.m. Attendance: 9
o Game Time: Friday, once a month, 1:30 —3 p.m. Attendance: 17
o Lego Time: Two Tuesdays, 10:30 a.m. — 12:00 p.m. Attendance: 36
o Class Visits &Tours. Attendance: 129
• Teen and Adult Programs and Events
o Tween Book Club (Grades 6-8), first Monday of each month, 4:30 - 5:30 p.m.
Book: Cinder by Marissa Meyer. Attendance: 3
o Golden Grades Tutoring: Mondays & Thursdays 4 —6 p.m. Attendance: 31
o Teen Wii: Wednesdays twice a month 4 - 6 p.m. Attendance: 8
o Teen Volunteer Training (Grades 7-12) twice a month. Attendance: 4
o Teen Makerspace: Monthly on Tuesday 4 —5 p.m. Attendance: 1
o Teen Movie: Inside Out 4 —6 p.m. Attendance: 0
o Book Club for Adults: Second Sunday of the month at 2 p.m. Book: A Duty to
the Dead by Charles Todd. Attendance: 14
o Movie Monday at 6 p.m. Title: The Holiday. Attendance: 2
Quarterly;Report Observations and Conclusion: The Family Holiday PJ Party held
on December 3, 2015 was a grand success with over 420 attendees! This year the
location was expanded to two rooms in the Community Center in addition to the Library.
3
Library Board
January 12, 2016 Regular Meeting
Page 4
The Citrus Room held the cookie decorating activity. The Apricot Room had the most
activities with the refreshments, crafting and games, a Moorpark Friends of the Library
table and a sing along of carols and solo performance by Kayla Bailey. Santa and
storytelling was held in the library with Library Board Member Rios acting as Santa's
agent. There was a Holiday Card Passport for families to know what activities were
available. This and other promotional materials were designed by LSSI's professional
graphic designer.
During this reporting period that covers October, November and December 2015 the
library has offered 128 programs and welcomed 2,271 attendees. A critical review of
attendance statistics has resulted in dropping movie screenings for 2016, which will
mean that the movie license will not need to be purchased in March 2016. This will yield
a savings of $400 of Moorpark Friends of the Library sponsorship funds that can be
diverted to a Summer Reading Program performance or other well-attended
programming. The Librarians have determined that restricting the number of programs
to a maximum of 25-35 per month will enable a greater degree of staff focus on
outreach and the more popular in-house activities.
STAFF RECOMMENDATION
Receive and file the Moorpark City Library Quarterly Report for the second quarter of
FY 2015/16 (October—December 2015).
Attachments: Monthly Calendars for October, November, and December 2015
•
4
MOORPARK CITY LIBRARY October 2015
TEEN READ WEEK Golden Grades 1 2 3 Visit the
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Teen Movie:Furious 7 Lego Time Library
Shelfie Photo Contest PG 13 ID REQ�pm 1:30pm booth at ��'
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Holly Sloan Wii Wednesday .,, 1:30-3pm
4:30-5:30pm 4-spm 4-6pm 6:30-7pm �. ��
178 12 13 14 15 16 17
ook Club for Adults Little Bilingual Readers
The Curious Incident • • • • a a • • 11am-12pm Family Storytime Game Time
of the Dog in the Movie Monday 10:30-11:15am 1:30p m Teen Volunteer
Night-Time by The Age of Adaline Reading Buddies 4-5pm Training 2-3pm
Teen Makers ace: PJ Storytime
Mark Haddon 2pm (PG-13) 6pm p 6:30-7pm
Halloween Edition
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18 TEEN READ 19 20 21 22 Baby Book 23 24 TEEN READ
WEEK Little Bilingual Readers Family Storytime WEEK FINALE
llam-12pm 10:30-11:15am Bunnies
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and Middle Reading Buddies Wii Wednesday Moopark
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ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California November 10, 2015
A Regular Meeting of the Library Board of the City of Moorpark was held on November
10, 2015, in the Community Center of said City located at 799 Moorpark Avenue,
Moorpark, California.
1. CALL TO ORDER:
President McGregor called the meeting to order at 6:10 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Rios led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Goble, Rios, Sunseri, and President McGregor.
Absent: President Pro Tern Landry.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Blanca
Garza, Deputy City Clerk II.
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
Laura Burnett, Regional Director of Library Systems & Services, LLC (LSSI),
introduced herself to the Library Board.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President McGregor announced various upcoming events taking place at the
Moorpark City Library.
8
Minutes of the Library Board
November 10, 2015, Regular Meeting
Page 2
Board Member Sunseri reported on a conference she attended for School Library
Staff sponsored by the Ventura County Board of Education which focused on
bringing technology into libraries.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the 2015 Summer Reading Club Summary Report. Staff
Recommendation: Receive and file the 2015 Summer Reading Club
Summary Report.
Ms. Mellon gave the staff report.
There was a discussion among the Board and staff which focused on:
attendance at adult movie nights being low due to space and comfort of
amenities; attendance and incentives at summer reading club events; and
retention of teens throughout the summer reading club events.
There were no speakers.
MOTION: Board Member Rios moved and President McGregor seconded a motion
. to approve staff recommendation. The motion carried by voice vote 4:0, President Pro
Tern Landry absent.
B. Consider the Moorpark City Library Quarterly Report for the First Quarter of
Fiscal Year 2015-16 (July - September 2015). Staff Recommendation:
Receive and file the Moorpark City Library Quarterly Report for the First.
Quarter of Fiscal Year 2015-16 (July— September 2015).
Ms. Mellon gave the staff report.
There was a discussion among the Board and staff which focused on
clarifying the Maker Box Collective Grant which the Moorpark City Library
is participating in along with seven local libraries. The participating
libraries are developing the program and lesson plans for the Makerspace
boxes that will rotate among the participating libraries which are geared for
teens. Discussion also included the outreach to teens and kids expanding
to localschools and the First Five program.
There were no speakers.
MOTION: Board Member Goble moved and Board Member Sunseri seconded °a
motion to approve staff recommendation. The motion carried by voice vote 4:0,
President Pro Tern Landry absent.
9
Minutes of the Library Board
November 10, 2015, Regular Meeting
Page 3
C. Consider Revisions to City Council Policy 2.20: Moorpark City Library
Materials Collection; Policy 2.21: Moorpark City Library Internet and
Computer Use and Patron Agreement; Policy 2.22: Moorpark City Library
Circulation as well as the Library Card Application. Staff Recommendation:
Approve staff changes to City Council Policy 2.20: Moorpark City Library.
Materials Collection; Policy 2.21: Moorpark City Library Internet and
Computer Use and Patron Agreement; Policy 2.22: Moorpark City Library
Circulation as well as the Moorpark City Library Card Application and
recommend for Council consideration.
Ms. Mellon gave the staff report.
There was a discussion among the Board and staff which focused on
clarifying the replacement of "Moorpark City Library" to become "the
Library" throughout the Policies language; the cost of the token operated
lockers to be paid from the Facilities Fund and not the Library's General
Funds; discussing filtered vs. unfiltered computers at Library and revisions
to the Application in hopes to clarify access.
There were no speakers.
MOTION: Board Member Goble moved and Board Member Rios seconded a motion
to approve staff recommendation. The motion carried by voice vote 4:0, President Pro
Tem Landry absent.
D. Consider Cancellation of December 8, 2015, Regular Library Board Meeting.
Staff Recommendation: Direct staff to post a notice of meeting cancellation
for the December 8, 2015, regular Library Board meeting.
Ms. Garza gave the staff report.
There were no speakers.
MOTION: Board Member Sunseri moved and Board Member Rios seconded a
motion to approve staff recommendation. The motion carried by voice vote 4:0,
President Pro Tem Landry absent.
9. CONSENT CALENDAR:
MOTION: Board Member Rios moved and Board Member Goble seconded a motion
to approve the Consent Calendar. The motion carried by voice vote 4:0, President Pro
Tem Landry absent.
A. Approval of Minutes from Library Board's Regular Meeting of September 8,
2015. Staff Recommendation: Approve the minutes.
10
Minutes of the Library Board
November 10, 2015, Regular Meeting
Page 4
B. Friends of the Library Report. Staff Recommendation: Receive and file the
report.
10. ADJOURNMENT:
MOTION: President McGregor moved and Board Member Sunseri seconded a motion
to adjourn. The motion carried by voice vote 4:0, President Pro Tern Landry absent.
The time was 6:50 p.m.
APPROVED:
Heather McGregor, President
ATTEST:
Blanca Garza, Deputy City Clerk II
•
11
ITEM 9.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: January 6, 2016 (Meeting of 1/12/2016)
SUBJECT: Friends of the Library Report
DISCUSSION
Attached is the Friends of the Library President's Report for November and December
2015.
STAFF RECOMMENDATION
Receive and file the report.
Attachment: Friends of the Library Report
12
Moorpark Friends of the Library (MFOTL)
President's Report for November and December, 2015
Moorpark Library Board November meeting
The current Board of the MFOTL comprises the following members:
President and Newsletter Coordinator Rosalie Barili
Vice President and Membership Development Chair Francine Dudenhoeffer
Treasurer and Secretary Dona Pugh
Book Sales Coordinator Mike Fenerin
Social Media Coordinator Sandi Thompson
➢ Moorpark Friends of the Library board update:
o We are still working on finding a secretary.
o Dona Pugh,our treasurer,continues to do the minutes until we find a new secretary.
➢ Outreach
o Mike Fenerin.signed us up with VolunteerMatch.org,and we've had a response from a young man(18)who
wishes to volunteer at the Library. He is invited to our next Board Meeting to learn about volunteer possibilities.
This is in line with our hope of having specific-interest members of the board: for example,Teen Liaison,Young
Parent,etc.
o Our participation in the Holiday Pajama Party was both enjoyable and fruitful in publicizing the MFOTL.
o We continue to publicize the Rotary program supporting Moorpark Friends of the Library membership
growth and library card penetration among grammar school students,through the Newsletter,emails to
members, our website and Facebook page.
o Outreach to potential members has been offered via a one-time emailed newsletter to prospects given to us
by current members.
o Promotion of the Amazon Smile donation program continues.
o Our Social Media presence remains strong on Facebook and our Website. In addition, since the Newsletter
reaches our membership only every two months,we fill information gaps with e-blasts of short"Events
Lists"to encourage attendance at Library and Friends of the Library events.
➢ Finances remain in good shape with over$50,000 in checking and savings. $15000 put into Vanguard balanced fund
for long-term growth. Further investments up to an additional$15000 will be made depending on market conditions.
A small savings account was liquidated and all but a few dollars from it was added to our investment account($900).
➢ Book store sales are going well with our strong core of volunteers: Mike Fenerin,Francine Dudenhoeffer,Linda
Price,Lucy Buol,and Diana Fowler.
➢ We experimented with a special Winter Porch Sale—a mini-sale of fiction and children's books on the library front
porch,eliminating the labor-intensive parking lot set-up. We feel it was a success from that point of view,as well as
financially. The sale itself generated about$240, plus the book store sales for the same period were about$260,
which is way above an average week. Assuming half of those book store sales were inspired by the book sale,that
means the mini-sale did about$370 in total sales.Therefore, we feel it is worth repeating on an as-needed basis.
➢ Initiatives under development/consideration:
o Potential Girl Scout reading program.
➢ MFOTL priorities for 2016:
• Complete transition of board staff,e.g.,secretary.
.• Build endowment and provide continuing level of donations for the library
• Continue to strengthen volunteer base
• Improve book store sales,book sales,on-line sales,membership revenues,donations
13
ITEM 9.0
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board '
FROM: Patty Anderson, Administrative Assistant II
DATE: January 5, 2016 (Regular Meeting of 1/1212016)
SUBJECT: Consider Cancellation of February 9, 2016 Regular Library Board
Meeting
DISCUSSION
Staff is recommending cancellation of the February 9, 2016, regular Library Board
meeting.
If the Library Board concurs to cancel the regular February meeting, the next regularly
scheduled Library Board meeting shall be on March 8, 2016. If it is necessary for the
Library Board to meet before this time, a special meeting shall be called.
STAFF RECOMMENDATION
For staff to post a notice of meeting cancellation for the February 9, 2016, regular
Library Board meeting.
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