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HomeMy WebLinkAboutAGENDA REPORT 1990 0516 CC REG ITEM 11BPAUL W. LAWRASON, Jr. Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M.PEREZ Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: BACKGROUND: MOORPARK M E M O R A N D U M The Honorable Citti Council ITEM I l . 13 STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer Philip E. Newhouse D rPcror of Community Services May 10, 1990 fly� Consider Revised kUleS, Regulations and Fees for Rental of the Mc.00ark Community Center This item was previously considered by Council and referred to Council committee members, Mrs. Brown and Mr. Perez. Council committee has met with City staff and drafted Its final changes which are now presented to the full Council for consideratior DISCUSSION: At prior Council meetings, the Council approved the following items related to rental of the Comm =jn , 'entet I. January 17, 1990, me-tinl: Consensus approved to allow alcoholic: beverages m;teci o beer, wine and champagne only. Hard liquor iw ,l,icwwi 2. May 2, 1990, meeting: ',dnrto-1 i,ew rental fees. Additional changes proposed for urc' r-n0 cleration are as follows: I. Restrict rental /us(� t. rw ( L ents of the Moorpark Unified School District bourciric.s and retail and commercial use extended to groups uts de of the City limits /Moorpark Unified School Di,ti i t ho aidaries and non - profit service organizations not i,i&r Group #1 but prohibits the sale of goods, servif,,, n ;), OiI 1Ct.s and at which no admission fee is charged. 799 Moorpark Avenue Moorpark California 93021 (805) 529 -6864 The Honorable City Council Page 2 May 10, 1990 2. Change deadline for -;F -cit.nr of rentals from 21 days to 30 days 3. Section 5 - Alcohol;( Delete Sections B & C. 4. Change hours of us« - ,m �� m. - 11:00 p.m. to 7:00 a.m. - 12:00 midnight. 5. Reservation fee to be n -- furiJahle 6. Security /Cleaning oepc it - hF $100 without alcohol and $450 with alcohol. 7. Change staff hourly fe, from g'? to $15. 8. Add new Section 31, Se jr -y 9. Define resident for odd,nfa-, and anniversaries or similar events. 10. Add fee for before fr. ti -1 - tup at $50 for 1st hour; each additional hour $15. Additionally, consider limitinc, ne ni rnh( r ()f hours alcoholic beverages can be served at an event. STAFF RECOMMENDATION: 1. Approve Resolution No. 90 --_ .3 ihmitted. 2. Consider limiting the numn , in -r-, al (-oholic beverages can be served at an event. PEN:db Attachments -- CCRULES. MEM /CCv "lcv s RESO1 (�! )N W I A RESOLUTION OF IE (I1Y :COUNCIL. OF THE CITY OF MOORPARK, - ALIFORNIA, RESCINDING RESOLUTION NO 8! -340, "r RESOLUTION OF THE CITY COUNCIL C IHE CITY OF MOORPARK ADOPTING THE RULE; AND REGULATIONS GOVERNING THE USE OF THE MOORPARK `;OMMUNITY CENTER AND THE ATTACHED FEE ,CHEDULE," AND ADOPTING NEW RULES AND REGUI_A IONS GOVFRNING THE USE OF THE MOORPARK f )MMUNI'Y f'FNTFR AND FEE SCHEDULE. The City Council of the City Moo, nark, California, does herahy resolve as follows: 'rlctinn I� That Resolut'irr 'k RF, - <411 is hereby rescinded in full. Section 2: The attached �� les ind Regulations governing the use of the Moorpark Community Cent, - are 11 -rehy adopted and shall be in full force and effect on May ;Il' 99r1 Section 3: The attaches; er, r-chr,dule for use of the Moorpark Community Center is hereby adf too in ,hall he in full force and effect on May 3, 1990. Approved and adopted thi,, h la, r May, 1990 DWI W. LAWRASON :JR., MAYOR ATTEST: LILLIAN KELLERMAN, CITY CLERK CCRESOL.. A! fP!r,r v4SVRS CITY )F MOORP4RK CCMM! NI l� ('FN rF-R RULES `ND PFc;UI 1TIONS DEPARTMENT ) Co MMIINI Y SERVICES ADOPTED BY C I ') -OIJNC I I MAY 16, 1990 -- CCRULES2.REG /COMMSVRS C Tv F MOORPARK COMMI -il-Y `-N FR RULE ='E= TONS TA'HI SECTION PAGE (S) 1. POLICY 3 2. USE APPLICATION 4 3. RENTAL CANCELLATION 5 4. SMOKING 5 5. ALCOHOLIC BEVERAGES 5,6 6. OPEN FLAME DEVICES 6 7. KEYS 6 8. AMPLIFIED SOUND SYSTEMS 7 9. OPENING AND CLOSING PROCFDIJ, 7 10. CLEAN UP 7 11. ROOM ASSIGNMENTS 8 12. APPROVAL. OF APPLICATION 8 13. LIABILITY 8 14. RENTAL OF EQUIPMENT 9 15. SUSPENSION FROM USE 9 16. PUBLIC USE OF ROOMS 9 17. PRIORITY USE GUIDELINES 9 18. PROHIBITION OF RETAIL OR COMMFRC A USE OF FACILITY 9,10 19. GRANTING FOR PRIVATE USE 10 20. NONPROFIT ORGANI7ATIONS 10 CCRUI_FS2.REG /COMMSVRS SECTION PAGE(S) 21. APPEALS, SUSPENSION OF R(ll[ 10 22. WAIVER OF FEE." AND CHARGES 11 23. SETUP /DECORATIONS 11 24. RESPONSIBILITY FOR DAMAGE -S EA-1 I Y FQUIPMENT 11 25. FEES, RESERVATIONS, SECURI '' DFP')5i'1' 12 26. ADDITIONAL CHARGES 12 27. HOURS OF USE 13 28. GAMBLING 13 29. REFUNDS 13 30. COMPLAINTS 13 31. SECURITY 13,14 32. EMERGENCIES 14 CCRUI_FS2.REG /COMMSVRS SECTION 1 - POLICY: The purpose of these regu' 1.cn- provide rules to govern the use of the Community Cent, :: 111, -hall he done without any discriminat on as to race, r?l: P, Pconomic status, or areas of residence in the City of Moorpa, It shall be the policy of A City euncil that the administration of the Community Center shall �,� admiric Prod by the Community Services Department. The Parks and ReCr'itiwi C mmission serves as an advisory body to the City Council in al rrat °.Ph , pertaining to the operation of the Community Center. Priority use of the fac tti - hail he established and certain rules and regulations shall p adnp+Pd and administered by the Community Services Department, Si d r lP- and regulations shall be subject to City Council approva Use of the Moorpark Community Center is primarily intended for the residents of the City of Moorpark and City based non — profit service organizations. However, persons living outside the corporate boundaries of the City but within thv boundaries of the Moorpark Unified School District and oth=,r ret.ai' and commercial organizations may rent the Community Cent( pjrsuant to rules and procedures contained in this document. Al ottwr- are prohibited from rental of the center. Secondly, the Department ;y r,,- rage, assist, supplement and coordinate programs and activit s r­n-ored by Moorpark City groups, organizations and association - io;( -)h P-tives and programs directly CCRULES ?.RFG /COMMSVRS 3 or indirectly benefit the re a, .. residents. The City may cancel f wit, organization or association ,,. iPn% +i Community Center to such perrc cr(iut when in the opinion of the i;i Maiia(,P use of the facility will not hpF, )F. of the City and its of any person, group, lase of any portion of the ) rganization or association W City Council the proposed t interest of the City. SECTION 2 - USE APPLICATION: The Community Center is av ilathlr• or the use of individuals or groups subject to the issuarn(-:F f )r- mit and payment of all fees. Reservations for use will be ,, 1. Not accepted more th.r n r months of date of requested use; 2. Requests received f)r, date of required cs(� Community Services r r i 3. Requests received ; -o requested use will h(, r All applications must be signec who shall agree to be respons i required and pay all fees as rfc made at least twenty- ens —(1-+. tt the day of intended use. Rego thirty (30) days may be con -n.c Ox (6) to nine (9) months from nu,t hp approved by the Director of d���grat�d representative; �nta' �� (6) months from date of �t .ome, first served basis. a 1011' (21 years of age or older) aid use, meet all conditions r,1 n application for use must be girt.y (30) `alendar days in advance of c 5, n vF„i less than tweritq one -(21) ewFri the Director of Community Services or his designated ropy t)rtativf Reservations for use will NOT be accepted by telephone «pI t ,n; are immediately revocable CCRULES2.REG /COMMSVRS 4 if false statements are male F1��.P�virig the facility or if the individual or groups willfu v a`e: any rules or regulation established by the City. I_ v P retained in the event the activity is terminated due t- a ~.i nF any ruln or regulation, or the falsification of the applici o-, SECTION 3 - RENTAL CANCELLATION Any group or individua f`rd nc it necessary to cancel a reservation must do so IN WRITItu -_, t(, 'ho Community Services Department at least twenty -one (21) calend diy,. ,,rior to the reservation date. All deposits paid will be reFu,i, d o '-.F,n percent (10 %) of the total rental fee. Any group or igdi d, i win requests a refund less than twenty -one (21) calendar days rr r i<e of facility shall be granted a refund less twenty -five per,-pi '' the total rental fee. SECTION 4 - SMOKING: Smoking shall be prohib tr,( i a Y")nms of the Community Center at all times. SECTION 5 - ALCOHOLIC BEVERAGFS Possession or consumptinr subject to the following cond t,, A. Dispensing, consumpti beverages are allowed and patio areas onl✓ the parking lot.. if 1'c win lic beverages is permittec t, and /or possession of alcoholic the Ass(,mbly Room, M -P Room, kitchen ,1 c,h ,l - Leverages are not allowed in CCRULES2.REG /COMMSVRS 5 •_� WIN . �, t; The applicant shal 1—pay fof, X11 Bests related ire fir^. id4g- seeur4 t;— gwards- to- --i- e v i- {led -- . Separtment no le s - tom{F- t-eri -4-40-) calendar days prier to the- s, hedu 1 ed event. t,-..- a c- ..4cirfeitdre of rental few p rey i e d s 1 y paid. -;-i te an, other farility sanncit B. A .State Department of ',lcoho'.i, Beverage Control permit shall be required when alco ~: U( beverages are to be sold. Said permit shall be secure(; by the applicant and a copy provided to the Moorpark Community SPrvices Department no less than five (5) calendar dayK pri)r t the scheduled date of event. Failure to do so wi ccr it,it.e cancellation of event and forfeiture of renta ; . ,,,; rr`c,vi' u >ly paid. C. Alcoholic. beverages sn 1 'ifll P ;old or served one (1) hour prior to closing time v.r D. The sale or consumpt n t alcoholic beverages may occur during operating hours nl/ if the function will not disrupt or conflict with the ,jc. ipral r:r, gramming of the Center. E. Provide City with a ce,�J fic:ate of insurance in the amount of One Million Dollars ($ ow i,n(, on) with the City of Moorpark named as additional �,­ r.c,± SECTION 6 - OPEN FLAME DEVICE` All open flame devices a-P oh,1 -t.ol in the facility. All closed flame devices shall be approvo,- h� I­ Community Services Department before use permitted. (Ti .l :',r,ti le C Section 624 of the California State Administrativ(, c SECTION 7 - KEY;: Keys to the facility wi 1 t 1.,-, sued under any circumstances. Staffing will be available dt,) -r by groups. Cr- t(, accommodate any access needs CCRULES2.REG /COMMSVRS 6 SECTION 8 - AMPLIFIED SOUND S)"11 'CIS Any amplified sound y t -,h l' require an Amplified Sound Permit. Persons using sour (I �p icn equipment shall keep the sound level of such equipment a level to avoid disturbing nearby residents. The deter•rin iar +- a reasonahle sound level shall be the judgement of the City npl ,v,>P On duty and /or the Sheriff's Department, and all instruction, )f ;1 ;,+ persons shall be complied with immediately. SECTION 9 - OPENING AND CLOSING ROCIPHRf The Community Services tr f rr tP -eir designated representatives will be responsible for openi -( an( 1 -inq for all rentals. Lessee should check. the area rentec. Y h h, r signed City staff person and note any previous linusual damago r r, t., the Lessee's use. SECTION 10 - CLEAN LIP: The City shall be respon,i e Tan up of facility after the event except, for the Kitchen, w ch v,il he the responsibility of the LESEE, excluding the Kitcher o„ t gin, I.essee should check area after event for damages or midi, q- hF, assigned City staff person. Final decision whether secur!ty, IPan+rn leposit will be returned shall be made by the Director of Cornm; f.,„ rn,; CCRULES2.REG /COMMSVRS 7 SECTION 11 - ROOM ASSIGNMENTS The Community Services ,ta wil issign rooms to applicants in accordance with the policies (--c,r i ,i -1 w tlh i n this manual and the needs of the applicant as set forth �ii ration. SECTION 12 - APPROVAL OF APPL CA ON: The Community Services 1iir- ti)r ,r his designated representative wi11 have the authority to appr -r :e appl; at ions in accordance with the policies contained herein. SECTION 13 - LIABILITY: Al 1 persons to whom use per -,, i t s a rr granted must agree in writing to hold the City harmless and i n � mn 1-,y i t.y from any and all liability for injury to persons or Fror -t/ c+ erring as the result of the activity sponsored by lessee 3 , s3il Jerson shall be liable to the City for any and all damages t� ;,arK, . -quipment, and buildings owned or controlled by City which rr, t fr)rr the activity of lessee or is caused by any participant ii s,a-(l , .t �vity. The form of the Indemnification and Hold Harmle, 'P as approved by the City. A person exercising any of the pr lei- ,uthorized by this policy does so at his /her own risk witheu iii i it on the part of the City of Moorpark for any injury to per-'(r car, rr,sulting therefrom. Additionally, the lessee mn liability insurance coverage for their event with limits o 7 i'y n, iry and property damage of not less than $500,000 ($1,000,0(10 -e ,l 'n(d is served) with the City named as additional insured. CCRULES2.REG /COMMSVRS 8 SECTION 14 - RENTAL OF EQUIPMEN7 Tables and chairs or otho Ci.v r,operty shall not be rented or loaned out for any purpose W. " Ii, -n City sponsored events or used except as part of an approvec c ° ',p - cmnmuni ty C(,nt.er. SECTION 15 - SUSPENSION FROM W,F Facility user(s) not at) iinq by the rules and regulations contained herein may be suspend(, 'rom c ,e of the facility and all fees and deposits paid forfeited. s( 'i?rrp use of City facilities may be denied. SECTION 16 - PUBLIC USE OF ROOMS All facility rooms may i,F rortod fnr public use when such use shall not interrupt City busines SECTION 17 - PRIORITY USE GUIDE[_ ^JES The following priority Community Center use to minimize A. City of Moorpark spnns B. Nonprofit programs an( cultural or education recognized City of Mn) C. Private organizations Wedding receptions 3n, iid'-' l n s are established for the of t l 4(- ed w oq-ams and activities. a(tivit es of a recreational, social, naturF conducted or, sponsored by a a -• '�mrntan i ty service group. d r or -r ty groups. SECTION 18 - PRbHffff(JN O= RFTA OR t'OMMERCIAL USE OF FACILITY: Use of the facility fo- 1i11 ( goods, products or services will +re+ be allowed emeef+ for organizations which are tax exempt under Section 501(()(3) of the Unito,l State-, Revenue Code and where no CCRULES2.REG /COMMSVRS 9 admission is charged. For groups chart(, red within the City limits of the City of Moorpark, the fee s tjedulrt >-atPS for Group #1 shall apply. All others, fee schedule rates f (s oup #',I shall apply. SECTION 19 - GRANTING FOR PRIJA7 U4 An application for pri�a -r u:( ;nab he approved if there is no conflict in accordance with the ior;tir established under Section 17. SECTION 20 - NONPROFIT ORGANI7.Ar An application for nonpr,i organizations for fund raisirg best serve the interest of t ie sponsoring group shall suhm expenditures and use of funds applied herein shall mean thos, under U.S. Tax Code 501(c)(31 showing nonprofit status must a,( Nc t ,< nay be approved to nonprofit ovidpd hat the function sponsor will 'side t. of Moorpark. Also, that the I h)t get. detailing the revenue, �ce�vod Nonprofit. organizations as nd organizations that qualify nI,v of the Nonprofit Statement -nfa 1v ,, g:jest for u,,e. SECTION 21 - APPEALS, SUSPENSION The use of the facilii a-ministered by the Community Services Department.. For goo. --I jso j`e;(s) contained herein maybe suspended and /or developed gore• nn r,o i;e of the facility as deemed necessary by the City Counci' it rh, event of an appeal of an administrative decision regari'ii t, ,r i)olicy, the appeal shall be filed in writing, clearly statifr, 0P roa,ori(s) therefore, and shall be processed as follows until res CCRULES2.REG /COMMSVRS 10 I. Community Services 0 � -:to, 2. Parks & Recreation CI 0 +'sican 3. City Council - deci,-. < hil e:ision referred to; ecision referred to; e final. No appeal will be valid u,n 1 +: been submitted and considered in the above - listed order. SECTION 22 - WAIVER OR MODIFICAl 9N F)F FPFS AND CHARGES: Any request for a waiver moct`i(itinn of fees and charges shall automatically be referred to ti pity ',uncil for consideration. The decision of the City Council 0 -11 ' try i.a SECTION 23 - SETUP / DECORATIONS City shall setup facili-. provided by lessee. Setjp Maintenance and Operations Supe event. Should setup occur h shall pay current staffinc intervals (one hour minimum) and must comply with Sectior the State of California as i materials. Location and methn, by City. �cr f—Ich event based upon diagram m - hall be provided to the �i ()r f ve (5) calendar days prior to rc holuled use of facility, lessee arge� eased on thirty (30) minute de( ­r. ti nns must he approved by City 1�? f the Health and Safety Code of lame p, )ofinq of all decorations and f i t i i "atinn sha i t also be approved SECTION 24 RESPONSIBILITY FOR ,'AMAGF"' 1�1 FACILITY & EQUIPMENT: The use of cellophane tapFr, idh­; v� tape, nail -,, staples, screws, etc. on tables, chairs, wall icaft, ,r other facilities is NOT permitted. Masking tape may r red or nanelinq and tables only and CCRULES2.REG /COMMSVRS 11 must be removed immediately to w1na t ,se. If the facility or any portion thereof, or any equinme ;ha I bP damaged, marred or defaced by the act, default or necJ c ,( , f the lessee, his employee or employees, patrons, guests or r pr- r admitted !.o the facility by said lessee, the lessee will 1.1 t) t"r- City from the cleaning /damage deposit such sums as the Ci-a sn< ietermine to be necessary to restore the facility or such eq pmPn' t7 its condition prior to such damage. Should charges exceed �le +mnu-t nn deposit, lessee shall be billed for the difference and al iwec fh -ty (30) days in which to make payment. SECTION 25 - FEES, RESERVATIONS. ECURI''Y DEPOSITS: All rental fees and ba?a,i )7 roluired deposits must be paid thirty (30) days prior to use f c i 1 i, v Reservations will be made and confirmed ONLY to individua 'qe twenty -one (21) or older. SECTION 26 - ADDITIONAL CHARGE`' Additional charges will hi ev i (,(i vf,r the basic rate under the following conditions: a) When staff is neede(i fcr Ocitional setup, breakdown or i cleanup beyond normal le —,u -r,ments; b) When additional staff noc,rl(,d +nr facility control; C) When facility is damaga it (i i abi 1 i ty insurance fees are required. d) When alcohol is bein,l v c r old. CCRULES2.REG /COMMSVRS 12 The determination of r„q,j ,nnwrI, for additional personnel and associated charges shall be maof Oy the )hector of Community Services or his designated representat v- SECTION 27 - HOURS OF USE: WEEKDAYS 1 t a r i9A --p- 12:00 midnight WEEKENDS 7 ( a r�QQ .;4 12:00 midnight SECTION 28 - GAMBLING: Gambling is prohibited. Th irr)udof; any game of skill or chance played with cards, dice or any thp- dp%ice for money, checks, credit or any other representative iten vi rio SECTION 29 - REFUNDS: Refunds of deposits ire requirements for the rental cif deposit following the payment person listed on the application contingent upon meeting all the c )' *y Any amount remaining in the 1 h l—(iriS hall be refunded to the SECTION 30 - COMPLAINTS: All complaints must be in wr i u, nr, <-ent. to: City of Moorpark Community Services Depa •:meat 799 Moorpark Avenue Moorpark, CA 93021 SECTION 31 - SECURITY: To ensure proper use and ontrol of facilities and equipment, security guards shall be required under the following conditions: CCRULES2.REG /COMMSVRS 1� Private functions identifier! under Group #2 on the fee schedule: A minimum of two (2) security gu,irds shall be provided unless otherwise determined by the City Manager 1), his designated representative. Functions identified under groups #1 and #3 on the fee schedule: Security guards shall be at the di sc.rot i on of the City Manager or his designated representative. The applicant shall pay for all costs related fn nrnviAinn security guards to the security company in advance of the event. A copy of the security guard contract and proof of payment shall be provided to the Moorpark Community Svrvices Department no less than ten (10) calendar days prior to the cheduled event. Failure to do so will constitute cancellation of event and forfeiture of rental fees previously paid. This cost is i addition to any other facility user fees and deposits. SECTION 32 - EMERGENCIES: Days, 8:30 a.m. to 5 Oil p rr Intact City Hall at (805) 529 -6864. Evenings and weekenor, on a t the Sheriff's office at (805) 494 -8200. CCRULES2.REG /COMMSVRS 14 COMMUNITY CENI�R RENT-A, FEE SCHEDUL_F ADOPT[", MAY Ar, 1990 RESCL111 )N NO I THE CITY COUNCIL 0'1= F If _ F MOORPARK DOES HEREBY RESOLVE THAT FEES FOR THE USE OF JHF "00RPAQK 'OMMUNITY CENTER SHALL BE AS FOLLOWS: GROUP (P,`)SIF ICA-, IONS: 1. Organizations which are ta, exempt under Section 501(()(3) of the United States Revenue Ccd(- )artp­,,,, within the City limits of the City of Moorpark; 2. Residents of the City of Moorpark This includes such uses as Homeowners Association mee ings and political fund raisers for City of Moorpark elections or other political offices where the candidate is a City residerr It mist be for personal use such as wedding receptions, anniy(ry a,, etc., and not for a Group 3 use. 3. Residents of the Moorpark ­i'ied 7chool District boundaries that reside outside of the ty lim ts, non - resident retail and commercial groups where nc dmi;slor fee is charged and non - profit service organizations no'-, :e•e,(1 n ler Group fl, =E1_ - CHEDULE GROUP__ #1 GROUP #2 GROUP #3 I. Multipurpose Room: $ -5!hr. $50 /hr. $75 /hr. 2. A -Room $1'0 /hr. $30 /hr. $50 /hr. 3. Kitchen $ 0 /hr. $15 /hr. $30 /hr. $1�0 max. $75 max. $100 max. 4. Cleanup /Damage Deposit $0(1 $300 $300 $c 5Tl w/a $450 w/a $450 w/a 5. Reservation Fee $;5 $75 $75 (Non- refundable fee applies r wwi pntal rates) 6. One Day Alcohol Use Permi{. $1, 7. One Day Alcohol Sales Perm 8. One Day Sales Permit $31 9. Setup charge day before four o,, for Ist hour; each additional hour $15.. 10. Rental includes tables, (hairs lights, heating /cooling, rastrooms, patios, and on- y ­if' person. CCRESOL.2 /CCMMSVRS 11. Additional staff fee chargi when .squired, is $15 /hr. This rate may be periodic.-lly adjusts by the nirector of Community Services to reflect current hourly 'IrF ,n. applicahle staff and related costs. 12. Pursuant to these rules .j,( shall apply: A. Resident of weddin,i , one parent of the i corporate City lim t, Moorpark Unified S,.h apply). ide ,,r. 4 Moor n,i the following definitions - Rride or groom or at least iiroom must: live within the ark (Group #2 rates apply) or bnundaries (Group #3 rates B. Anniversary or similar event - Person honored or a parent or child of the person snored mu <.;t live within the corporate City limits of Moorpa,< (GY-nol, #2 rates apply) or Moorpark Unified .School Distri bor,nrfav P« (Group #3 rates apply). CCRESOL.2 /COMMSVRS