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HomeMy WebLinkAboutAGENDA REPORT 1990 0711 CC REG ITEM 11D gW,7 t 077-tar t 7fc8 •• MOORPARK ITEM • BERNARDO M. PEREZ o,a� ,�, STEVEN KUENY Mayor o°��It City Manager SCOTT MONTGOMERY CORPARK, CAUFORN •F �//�� ' CHERYL J. KANE Mayor Pro Tem y�eS� City Attorney ELOISE BROWN GNCotutdl Irt'�'.`�►A PATRICK RICHARDS,A.I.C.P. Councilmember of 7//� 199•1, ` e Director of CLINT HARPER, Ph.D. /� ' •/,f oq� Communit Development Councilmember ACTION: lwflaS *Eo ,.,� fr ^'- R. DE IS iDELZEIT eer PAUL W. LAWRASON,Jr. `�( ngineer Councilmember - • _ - • • JOHN V. GILLESPIE LILLIAN KELLERMAN By -/ /` 17iy Chief of Police City Clerk era //�, RICHARD T. HARE i City Treasurer TO: The Honorable City Council FROM : Philip Newhouse, Director of Community Services DATE: JULY 3, 1990 SUBJECT: Consider Contribution To Ventura County Art Alliance Request The Ventura County Art Alliance is requesting a $2,500 donation to assist with an in-depth update of the County Arts Plan. The Arts Plan includes a prioritized listing of needs, objectives and methodology for identifying current cultural needs and allowing art agencies and organizations as well as County and City governments to plan for the for the most effective use of limited funds to promote cultural development in Ventura County. The County Arts Alliance (CAA) a countywide cultural service program of the Ventura County Community Foundation, was established by the County Board of Supervisors to promote cultural development in Ventura County by advocating on behalf of mainstream, rural and multicultural arts activities, organizations and artists; by providing assistance to the arts community in the form of leadership training and grants to worthy cultural institution; by encouraging increased private and public funding for the arts; and by promoting access to all by all segements of the community. Discussion 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 In 1984 the County Arts Advisory Commission, along with the Arts Techinical Committee (City Representatives) completed the County of Ventura Arts Plan. The Arts Plan was the result of a three-year planning process and includes a prioritized listing of needs, objectives, methodology for attainment of objectives, timeframe, provisions for evaluating and a description of methodology for the ongoing oupdate of the Arts Plan. This plan was approved by the County Board of Supervisors in March 1984. Because of the difficulties involved in the implementation of the plain and problems with the County Arts Commission, the State Arts Council threatened to terminate State arts funding to Ventura County. Following several meetings with the California Arts Council, the County Arts Commission and County Officials, a group of local arts managers approached the newely formed Ventura County Community Foundation to create a countywide cultural service program that would take over the State/Local partnership Program in Ventura County and insure that the the County would not lose State arts funding. Early in 1988 the County Board of Supervisors designated the Ventura County Community Foundation as the new "local partner" in Ventura County. The Community Foundation received funding from the State Arts Council to form the "County Arts Alliance" program in the fall of 1988. As the 1984 Arts Plan had not been updated, the Alliance coordinated a brief survey of cultural needs in Janunary 1989. The Alliance used the survey results in setting priorities for its regranting program. An in-depth update of the Arts Plan was planned for FY 1989-90. Four main areas of need were identified in the 1984 Plan. These areas included Facilities Development, Resource Development, Arts Education (schools and community) and Networking. The Alliance proposes to undertake an in-depth update of the 1984 Arts Plan, including the following: 1. A review of the four main areas of need, identified above, and an updated comprehensive listing of needs relative to the arts in the County. 2. Comprehensive list of objectives for meeting identified needs. 3. A plan of action for attaining of objectives, including identification of key arts agencies in the County which should be involved. 4. Time frame for action plan. 5. Provisions for monitoring and evaluating the objectives. 6. Provisions for reviewing and updating the Plan regularly. The County Arts Alliance will develop a Request for Proposal and contract with a private consultant to conduct research and to produce a written document. The Alliance will form an ad-hoc committee with County and Cities representatives to monitor the RFP process and advise in the selection of the consulting firm. County Arts Alliance staff will work with the consultant throughout the process. Information will be gathered through a series of private interviews as well as public meetings. Fundung for this project is being requested from ten Ventura County Cities , as well as from the County of Ventura. Project Budget Administrative Arts Administrator / Staff Time $ 2,500 (appx. 166 hours @ $15 hr.) Printing of Plan / Mailings (500 copies) 5,000 Project Consultant Fee for Research and Writing of Plan 30,000 Total $37,000 r Funding Request Funding is being requested from all ten cities and the County on the following basis: Cities with a population of 50,000 and above: $5,000 Cities with a population of 25,000 - 50,000: $2,500 Cities with a population of25,000 of less: $1 ,000 County of Ventura: $10,000 Last year, 16 organizations representing almost every city in the county received funding of $22,500 from the Alliance. Through the Arts Plan, the Alliance and other funding sources will be able to identify the needs of arts organizations in our city and provide additional direct support in the form of grants and management assistance. Additionally, staff was informed by Mrs. Mary Alice Orcutt Henderson, County Arts Alliance Board of Directors member, the 1984 Arts Plan update is scheduled to be completed by December 31 ,1990. If 100% of the funding requested is not received the scope of the update project will be reduced proportionally to the funds received. If the Council decides to assist on funding this request an appropriation would be needed. Staff Recommendation: Direct staff as deemed appropriate.