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HomeMy WebLinkAboutAGENDA REPORT 1990 0801 CC REG ITEM 09DBERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk ITEM OR ?ARK, CALIFC7.N A CA, ty Co cil Meeting STEVEN KUENY City Manager 199Q CHERYL J_ KANE j 1 City Attorney o �� ACTION: RICK RICHARDS, A.I.C.P. 00 ?� mQ Q •- 7�1� Director of Community Development --fit' DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer M E M O R A N D U M TO: Steven Rueny, City Manager FROM: Susan Cauldwell, Assistant to the City Manage Craig Phillips, Solid Waste Coordinator DATE: July 26, 1990 SUBJECT: Resolution Establishing the Moorpark Paramedic and Ambulance District Over the past year, the Paramedic Funding Committee has studied the delivery of ambulance and paramedic services. As a result of this effort, the County's emergency medical service (EMS) response rate for Moorpark has been reduced from an average of 15 minutes to 10 minutes for 90 percent of all emergency calls. Although this improvement is desirable and was endorsed by the County's Emergency Medical Care Committee, the recognized standard within the EMS and medical communities is a response rate of less than 8 minutes. This standard is based on cardiac arrest survival rate improvement. Generally, advanced life support (ALS) provided within this timeframe will increase survival by as much as 30 to 40 percent, especially when prompt CPR and auto - defibrillation is given. The current pre - hospital EMS system (ambulance and paramedic services) in Moorpark is basic life support (BLS) response by the Ventura County Fire Protection District within 4 to 6 minutes and ALS response by a private provider within 10 minutes. BLS, at this time, provides advanced first aid and CPR. The Fire Protection District anticipates implementation of semi- automated defibrillation units (SDU) later this year. (The firefighters' union is concerned that the voice recording mechanism in the SDU, for medical quality control, will become a source of personal liability for its members.) ALS provides two paramedics in many instances. However, there are occasions when the ambulance is staffed only by Emergency Medical Technicians (EMT). 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 The Honorable City Council July 26, 1990 Page 2 On June 30, 1990, the City Council adopted a Resolution of Intent to form a Community Facilities District in order to fund paramedic and ambulance service in the City. According to state law, the next step in the process of bringing this issue to the ballot is a public hearing and the adoption of a Resolution of Formation. The proposed budget for the first year of service is estimated to be $869,520 and is allocated as follows: PARAMEDIC AND AMBULANCE DISTRICT BUDGET (YEAR 1) Paramedic Salaries and Benefits (10) $580,000 Dispatcher (4) and Clerk (1/2) Salaries and Benefits $162,000 Liability and Malpractice Insurance $ 50,000 Ambulance (2) $ 19,800 Equipment $ 9,240 Training $ 18,480 Facilities $ 30,000 TOTAL $869,520 The budget assumes that 10 paramedics, 4 dispatchers, and one half -time clerk are needed to staff the 24 -hour a day, seven day -a -week operation, and that they will be City employees. (This assumption does not preclude provision of service by private contractor.) The ambulance will be staffed with two paramedics per shift. Costs for these positions were derived from information from other California cities and counties which provide paramedic and ambulance service. The insurance figure (automobile, general liability, workers' compensation, and medical malpractice) is based on information from the Southern California Joint Powers Insurance Authority and other cities which provide paramedic and ambulance service. Of the $50,000, approximately $20,000 is reserved for malpractice. This amount is a rough estimate because of the lack of any history in this area. Facilities needs include a kitchen, a recreation area, sleeping quarters, a bathroom, and a carport or garage. The budget assumes that a facility may be rented for paramedic and ambulance operations or that improvements may be made to a city -owned building. Costs for the ambulance and equipment assume a five year lease /purchase agreement; therefore, the above figures for these items represent one -fifth of the total cost. As part of the FY90 -91 budget, the City Council appropriated $2000 from the general fund reserve for the preparation of The Honorable City Council July 26, 1990 Page 3 an engineer's report for the proposed (citywide) district. On June 30, 1990, the City Council acted to apportion the costs of the proposed district as follows: 75 percent to residential parcels and 25 percent to commercial and industrial parcels. (This is the same apportionment formula that is used for the parks maintenance district, AD85 -1). Dwight French and Associates have prepared the engineer's report and spread, which is available for review at City Hall. The annual levy on a single family residence is $80.44. These assessments must be approved by a two - thirds majority of the electorate. If the City Council approves the attached Resolution of Formation, the measure will appear on the November 1990 ballot. The City Council should be aware that because the City has already provided ballot materials to the County Registrar, no changes may be made to the proposed Community Facilities District without jeopardizing the measure's appearance on the November 1990 ballot. Should the Community Facilities District be approved, several issues need to be considered prior to implementation. They include the following. 1. Will the City participate in a mutual aid agreement with the current private provider and /or the County. If the answer is yes, this means the City will be dependent upon the private provider if Moorpark's ambulance is determined to be the closest responder to an out -of -town emergency. If the answer is no, how will the City be covered if the ambulance is out on a call. 2. If the City participates in a mutual aid agreement, are two ambulances necessary. Perhaps one ambulance can be stationed in the City with the proviso that the private ambulance, stationed outside the City, will be moved into the City when the first ambulance is out on call. 3. A 10- minute response time on 90 percent of calls equates to an average response time of about 5 1/2 to 6 minutes according to the current private provider. An 8- minute response time on 90 percent of calls equates to an average response time of about 4 1/2 to 5 minutes. A study in the February 1990 "Annals of Emergency Medicine" (provided under separate cover) suggests that there is no difference in survival rates when comparing secondary responders with a 10 minute and 8 minute response time on 90 percent of calls. A significant increase in cost would result from this lowered average response time. The Honorable City Council July 26, 1990 Page 4 4. Are two paramedics per shift per car necessary or will one paramedic and one emergency medical technical suffice. 5. How will the City ensure that its proposed paramedics receive adequate field experience assuming 40 calls for service each month. 6. Should the City pursue the possibility of the Fire Protection District providing the service or at least housing the City's ambulance. 7. How will the dispatching function work. Staff is confident that these issues can be resolved prior to implementation of the Community Facilities District. STAFF RECOMMENDATIONS: Staff recommends that the City Council 1. receive public comment on the proposed Community Facilities District, and 2. act on the Resolution of Formation. Attachments: Resolution of Formation (Attachment 1) City Council Minutes of June 30, 1990 (Attachment 2) City Council Minutes of June 20, 1990 (Attachment 3) Staff Report dated June 28, 1990 (Attachment 4) 9007261 C MINUTES OF THE CITY COUNCIL Moorpark, California A Special California said City, 1. 2. Meeting of the City Council of was held on June 30, 1990 in the located at 799 Moorpark Avenue, CALL TO ORDER: ATTACHMENT 2 June 30, 1990 the City of Moorpark,_ A Room of City "-Hall of Moorpark, California. Mayor Perez called the meeting to order at 11:06 a.m. ROLL CALL: Present: Councilmembers Brown, Harper, Lawrason, and Mayor Perez Absent: Councilmember Montgomery (excused) Steven Kueny, City Manager; Craig Phillips, Administrative Assistant; Lill.:ian Kellerman, City Clerk. 3. nsider A Resolution of Intention for Formation of A Mello Roos District to Provide Paramedic and Ambulance Service. Mr. Kueny went over the staff report and estimate of costs to provide paramedic services. He noted that the written request to proceed with the community facilities district was filed by Councilmembers Brown and Harper on June 28, 1990. He said the anticipated costs of services and facilities is $673,400. This expense apportioned 75% to residential parcels and 25% to commercial and industrial parcels. He said the indicated tax rate would be approximately $1.30 per week per Single Family Level 1 parcel. He said that pursuant to CEQA requirements, a negative declaration would be prepared. After Council discussion, the proposed budget for paramedic services and facilities was amended to provide two paramedics per shift plus four back -up for leave and supervision ($580,000), four dispatchers and a 1/2 time clerk ($162,000), for a total budget revised from $673,400 to $869,520. The annual assessment was revised to $80.38 for Single Family Level 1; the apportionment for all other designations to be adjusted and respread. Minutes of the City Council r Moorpark, California Par.3e 2 June 30, 1990 The Council discussed the shared use of the City's Emergency Management System base station and radios. The cost of dispatching equipment and radios was estimated to cost $40,000. With five year amortization period, the cost would be $8,000 per year. MOTION: Councilmember Harper moved and Councilmember Brown seconded a motion to direct City contribution of the use of base station and radios. The motion carried by voice vote 3 -1, Councilmember Lawrason dissenting, Councilmember Montgomery absent. AT THIS POINT in the meeting, a recess was declared. The meeting reconvened at 12:10 p.m. Councilmember Lawrason indicated his concern that the City was entering into a process with high probability that litigation would ensue. He said he was very interested in reducing ambulance response time but would like to pursue other possibilities that would not result in litigation. He said he would like to work with the principals to come up with a solution. Councilmember Harper said he believed because of the potential loss of life involved, the Council needed to take leadership in the issue. Councilmember Brown stated that the residents of the community thought they already had paramedic service in the City. She said the County had been approached and would not address the concerns of the City. Mayor Perez said he wanted to compliment the Councilmembers Brown and Harper for their work on the Paramedic Funding Committee in moving the issue forward. CONSENSUS: By consensus, the Council determined to name the District, Moorpark Paramedic and Ambulance District. MOTION: Councilmember Harper moved and Councilmember Brown seconded a motion to adopt Resolution No. 90- 690, a resolution of intention to establish a community facilities district and to levy a special tax to pay for certain public facilities and services in and for Moorpark Paramedic and Ambulance District No. 1, the Paramedic Services and Facilities Budget and Appendix A to be amended as discussed. The motion carried 3 -1, Councilmember Lawrason dissenting, Councilmember Montgomery absent. ATTACHMENT 3 Minutes of the City Council Moorpark, California Page 13 \� June 20, 1990 H. Consider Compensation of Planning and Parks & Recreation Commission. Staff Recommendation: Direct staff as deemed appropriate. MOTION: Councilmember Montgomery moved and Councilmember Harper seconded a motion to defer action on this item until the budget meeting on Monday, June 25, 1990. The motion carried by unanimous voice vote. I. Consider Discussion of Ambulance and Paramedic J Service. Staff Recommendation: Direct staff as deemed appropriate. Councilmember Harper suggested the creation of a special district to pay for ambulance and paramedic service. In response to Council questions, Ms. Kane explained the function of a Mello Roos District. Councilmember Lawrason indicated his concern that the costs to set up and maintain such a district be known. After further council discussion, the following motion was heard: MOTION: Councilmember Harper moved and Councilmember Lawrason seconded a motion to direct staff to provide information on costs and on a funding mechanism for a Mello Roos District; information previously provided to the Paramedic Funding Committee to be provided to all the Councilmembers. The motion carried by unanimous voice vote. J. Consider Changing City Council Meeting Dates for July. Staff Recommendation: Modify meeting dates to July 11 and 25. MOTION: Councilmember Montgomery moved and Mayor Perez seconded a motion to approve the staff recommendation to change the regular meeting_ dates for July from the 4th and 18th to the 11th and 25th. The motion carried by unanimous voice vote. K. Consider Deployment of Crossing Guard for Summer School Session. Staff Recommendation: Approve Appropriation from Traffic Safety Fund. Mr. Kueny gave the staff report outlining a request received from the Moorpark Unified School District to provide a crossing guard at Poindexter and Moorpark Avenues during Summer School sessions. MOTION: Councilmember Harper moved and Councilmember Montgomery seconded a motion to approve placement of a crossing guard at Poindexter and Moorpark Avenues during the Moorpark Unified School district's Summer School sessions; $1,800 to be appropriated from the Traffic Safety Fund. The motion carried by unanimous roll call vote. BERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk TO: FROM: DATE: SUBJECT: � ; J D � lid ®O R P' A R K ATTACHMENT —4 STEVEN KUENY o City Manager MOoRPAW CAUFORNA CHERYL J. KANE a afy COW 0 Meeting City Attorney 0 of ) 1 RICK RICHARDS, AJ_C.P. Director of A a, ?n mmunity Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer M E M O R A N D U M The Honorable City Council Craig Phillips, Administrative Assistant (.p June 28, 1990 (City Council Meeting 6- 30 -90) Report and Estimate of Costs for the Provision of Paramedic Facilities, services and Incidental Expenses The Paramedic Funding Committee has recommended consideration of formation of a Community Facilities District under the authority of the Mello -Roos Community Facilities Act of 1982_ The Act specifically provides that ambulance and paramedic services and related facilities may be funded by a special tax levy that is approved by a two - thirds favorable vote of the qualified electorate. The proceedings required to create a district involve a written request or petition, the adoption of a Resolution of Intention, Notice of Hearing, a public hearing, adoption of a Resolution of Formation, and an election. The written request was filed by Councilmembers Brown and Harper on June 28, 1990 (attached). The resolution of intent is before City Council for adoption. It is anticipated that the public hearing could be held on August 1, 1990 and the election scheduled for the November general election or a special election on December 4, 1990 (depending upon the requirments of the Act and meeting the County's deadline for participating in the general election). The Resolution of Intention specifies the boundary of the District, facilities and services to be provided, the tax rate, and method of apportionment and collection. The anticipated costs of services and facilities is This expense is apportioned 75 percent to residential parcels and 25 percent to commercial and industrial parcels. The attached budget and apportionment report provide the required 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 The Honorable City Council June 28, 1990 Page 2 study of expenses, services and facilities which are re Ired to adequately meet the needs of the District. The annu 1 tax rate, based on this study, will be approximately $ . per week per Single Family Level 1 parcel. The attached apportionment report provides the detail sufficient for a landowner to determine the estimated maximum tax that might be levied to pay for services and facilities. The tax will increase by two percent each year after the formation of the District and it will be collected by the County Tax Collector as part of the property tax bill. Staff Recommendation It is recommended that the City Council: 1. Receive the study contained herein; and 2. Adopt the Resolution of Intention. CP:sc 6281. sr Attachments: Letter of Request Budget Apportionment Report Resolution of Intention BUDGET PARAMEDIC SERVICES AND FACILITIES Salaries, wages and bpi its for ten (10 ) positions. ProvI�';;d,es 4 (4) paramedics per shift pluste`ack -up for leave and supervision Insurance 50,000 Paramedic equipment for two (2) ambulances 42,000* Two ( 2 ) ambulances 90,000* Paramedic Training for three (3) positions 84,000* Facilities °'i 30,000 Total * Annualized cost based on five (5) year $ 47,520 ammortization of equipment, vehicles and training expenses at ten percent simple interest. g& SZO Total Annual Budget 90- CP:sc 6282. sr w 11 Me The llo -Roos Community Facilities Act of 1982, beginning in ii Section 53311 of the levy Government Code, taxes tat the t rateeandtapportion tae, by or dinance them in the manner specified in the resolution adopted persuant to Article 2, Article 3, or Article 3.5, except that the City Council may levy the special tax at a lower rate." The method of spreading costs is based upon the "people use" attributed to each land use within the City. This method was chosen because the benefit received by having the facilities and services is directly proportionate to the number of people generated by each land use. Recognizing that residential land uses within the City derive a higher degree of benefit than non- residential land uses, the formula was subdivided into two main groups, with residential land uses contributing 75% of the apportionment and non - residential uses being assessed for the remaining 25 %. The "people use" factors utilized in the community facilities district apportionment formula are shown in Appendix "A ". In conclusion, it is our opinion that the apportionment within the Community Facilities District No. 1 are apportioned by a formula that fairly distributes the net cost to each lot or parcel in accordance with the benefits that are received.