HomeMy WebLinkAboutAGENDA REPORT 1990 0815 CC REG ITEM 08M //V. 241
MOORPARK STEM_ 8e
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BERNARDO M. PEREZ P� �< STEVEN KUENY
Mayor a°� °o City Manager
SCOTT MONTGOMERY t9 CHERYL J. KANE
Mayor Pro Tern ..*?,ems, :•• v r �r"�f;. City Attorney
ELOISE BROWN 'CouncOMeethg Mita*,`ab PATRICK RICHARDS,A.I.C.P.
Councilmember o.� ` o" Director of
c' 199 °<� ° Community Development
CLINT HARPER, Ph.D. / Q �`' R. DENNIS DELZEIT
Councilmember /:;:;iON: . ,/// . /
PAUL W. LAWRASON,Jr. City Engineer
•
Councilmember JOHN V. GILLESPIE
LILLIAN KELLERMAN Chief of Police
City Clerk ,� .2 RICHARD T. HARE
L(/� City Treasurer
MEMORANDUM
TO: The Honorable City Council
FROM: Donald P. Reynolds, Jr. , Management Analyst
DATE: August 8, 1990
SUBJECT: City Manager Approved Contracts
Pursuant to City procedures, adopted February 25, 1986, the
following is a report informing the Council of three
agreements which were recently executed by the City Manager,
on behalf of the City.
Attachment "A" and "B" are agreements for the purchase and
service of a new photocopy machine. Both agreements have
been funded by the Council with the adoption of the 1990/91
City Budget as follows:
$4, 500 for the copy machine, 01-117-905 and;
$1, 290 for maintenance and operations, (622) , split
45% to the Department of Community Development, 45%
to the Department of Administrative Services and 10%
to Recreation.
A new copy machine typically includes a warranty period,
and then the establishment of a service agreement, but this
agreement, (as provided by the manufacturer) , provides the
City with a discounted service, parts and warranty
provisions. These provisions provide three years of
service, (including the "toner" for the machine) , at a cost
to the City equal to one year of the same services and
supplies.
Attachment "C" is an agreement executed annually between
the City and the State Controller's Office for the
development of the "Annual Report of Financial Transactions
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
Concerning Streets and Roads". The amount of this agreement
is intended to compensate the State Controller's cost for
developing the report, not to exceed $1,500.
Recommendation
That the City council receive and file this report.
Attachments: 1) Agreement for the acquisition of a new Copy
Machine, a Canon 2020, purchased from Satellite
Copy Products;
2) Agreement for service, all parts and toner
for the new Canon 2020 copy machine for three
years or 60, 000 copies;
3) Agreement for the services of the State
Controller's Office for preparation of the
"Annual Report of Financial Transactions
Concerning Streets and Roads" .
r ATTACHMENT A
/ CITY MANAGER APPROVED CONTRACTS
Contractor Satellite Copy Products
Date of Contract 7/25/90 Contract Amount $4,405
Year to Date
for this Contractor 0 Account 01-117-905
Purposes(s) to facilitate additional copy needs of City staff
Location(s) City of Moorpark City Hall
Date(s) of Performance Not Applicable -
Other
pplicable -Other Information This is the first copier purchased from this vendor, thus "year
to date" for this contractor is reported at 0. The City currently
is under agreement for other copy services from Satellite Copy Products.
City Council Agenda August 15. 1990
February, 1986
rt 1 YI'l.: Ac. I .1', :. . P. T: FRrcII I GlIAIIGC_: –
eUSTOMER'_1�. 1'A•LA .. (N n.., f, ;10 N' : 3 (,I InRGI
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CUSTOMG / -'� PAYMENT,Of7 Col l)
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3101 AGOIJHA (t)L1RT AGOURrA )S �) X111
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04 (rAx)Sl K-flti9-9626
-PURCHASE AGREEMENT- 1844. 858
II�AMI.1T)1151i NUMBER90
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SOLD To: c( SHIP
NAME:
''/ ''' --)f- A'? `):;� ' (..' 'r; A` To:ti� .
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ADDRESS: 7?'i 40:49(')X121)f-- / ' - r-,i
ADDRES
Cmr r.> G2 STATE ,� ZIP !� ;
CITY _ _ STATE--'— iS
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PHONE $E ( ,PDQ„' ,�5 t:„ ( 4 PHONE
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CONTACT: acy”, .- JJf'V/,'n Ic”, CONTACT
PAY TYPE /1 SEND BILL 2)CASH 3)COO 4)C. 51 MC (;)AMEX 7 OTHER B)VISA
QUANTITY SERIAL NUMBER DESCRIPTION PRICE EACH AMOUNT
J() r /if f 5-o -i r 4
/'7- _ A
4-
-LI't/C1- �G J C°`6 kEr ti11--\ --
TERMS&CoTvarrTONs SUB TOTAL r -
1.BRANCR MEIMOER APPELOTTAL REOARED.THIS CONTRACT WILL BE OF NO FORCE OR EFFECT URAL SIGNED BY AN AUTHOR2E0 RE PREAEN NINE OF BUYER - i,..-.0...a.
/1 i,..-/Q ?
AND APPROVED BY SELLER'S BRANCH MANAGER. TAX ..-.0)--.
F /4
INTEREST, RAID
2.SEcuRnY UL PAFOR,BL YER GRANTS SELLER A SECURITY INTEREST N GOODS IDENTIFIED N THG CONTRACT.IF SELLER RA WEST'S,BUYER
SHALL EXECUTE AND DELIVER TO SELLER A FNANCNG STATEMENT FOR FANG UNTIL GOODS ARE PATO FOR,
3.OuRY TENTS.ALL PURCHASES FOR F.O.B.PLACE OF SHIPMENT.BUYER ASSUMES ALL RISK OF LOSS AND DAMAGE AT TME GR MIIFMTNI BWER LABOR
SHALL ARRANGE FOR DELIVERIES BEYOND A 25 MILE RADIUS OF TNS BRANCH OFFICE OF THE SELLER.SELLER SHALL NOT BE LIABLE N,A ANY GAAIAGES OF
TWAT EVER MATURE MUCNO FROM DELAYS N DELIVERY CAUSED BY CIRCUMSTANCES BEYOND SELLER'S REASONABLE CONTROL. ..---•-.-.--
4.
.rte4.WARRANTY.,BUYER ACIDJOWLEDGES THAT BUYER SELECTED THE 00005 PURCHASE PURSUANT TO TNS CONTRACT.IN LIEU O ALL OTHER WARRANTIES, FFlo QHT
EXPRESSED OR BALED,NCLUDNG ANY TRILLED WARRANTIES OF MEIC/ANTABLTlY OR FITNESS FOR PARTICULAR PURPOSE,BUYER Alt EHIL AL THE SOLE
AND OECWRNE WARRANTY FOR THE 00005 PURCHASE HEREN THE MANUFACTURER'S WARRANTIES GIVEN WITH THE 00005 PURCIIMA T,AND IDENTIFIED N TRADE IN AMTr
TNS CONTRACT.IN NO EVENT WILL SELLER RE LADLE TO BUYER FOR ANY DAMAGES NCLUONG ANY LOST PROFITS,LOST SAVNA U
OSOR ORHE AE CT.INDIRECT,
RPE JAL,NCOENTAL OR 00115EOUEMNL DAMAGES ARISING OUT OF,RESOLING FROM OR ON ACCOUNT OF BUYERS USE OR NABLr,T,,4µuD 00005 - �`- I
- --"
EVEN P ADVISED Of THE POSSBLITY OF SUCH DAMAGES. GRAND TOTAL 4-47-/)
5.RETE0 CHET(OMOE.
RBINSELLERd4U
ER AGREES TO PAY LER A$10.00H NDLIWLOE,N ADORTOTI TO RANIJ
ERSNO&LIAR Tu.Air,h. ROES,
FOR ANY Of B1VER'S CHECK OR CHECK'S RETURNED UNPAID BY THE BANK. •
B.LATE CHANCE.BUYER AGREES TO PAY SELLER A LATE CHARGE EQUAL TO 1 0%Of THE AMOUNT OF THE OELNOUENT PAYMENT s THE MMU OILED PAY- 'N MODEL
MEM IS NOT RECEIVED WITHN 15 DAYS OF IT'S WTRADEE DATE.
7_RE1TOCRNC COARSE.MY GOODS WHICH ARE NOT DEFECTIVE WHICH ARE RETURNED FOR ANY REASON SHALL BE SUBJECT TO A PL-LT(t.P NO CHARGE
EQUAL TO 25%OF THE ORIGINAL PURCHASE PRICE.
B.SERVICE MAINTENANCE CONTRACT.ANY TIME WRNN 90 DAYS AFTER PURCHASE OF NEW EOUIPME(T,BUYER WY PURCHASE A&Spiv,/AGREEMENT
M .�
- UMBER
PROTHE LER'S BRANCH AT 5%DISCOUNT OFF THE THEN CURRENT PRICE FOR SUCH A SERVICE AGREEMENT. f�-AL ' _
9.CONFIRMS LAW.THIS CONTRACT$HMI N ALL RESPECTS BE GOVERNED BY AND CONSTRUED N ACCORDANCE WITH.THE LAW%CF THE ENNIO S4ATER
Of AMERICA AND THESTATE OFCALIFOwI,INCLUDING ALL MATTERS OF CONSTRUCTION,VALIDITY AND PERFORMANCE AND NTERLAT%,*A,H, Ano 9UTES
OF THE PARTIES UN_-DYER_-1115 CONTRACT. / '1
10.ENTRE AGNEE�1.THE TERMS SET FORTH N TNS WRITTEN CONTRACT ARE INTENDED BY THE PARTES AS A FIAAL ESPIE56K1.'.THE.A A0 EEMENT _
VAIN RESPECT TO THETEWIM NCWDED UEREW.THIS CONTRACT S MENDED ASA COMPLETE AND EXUUSNE STATEMENT Of THE TU.ML A THE A/MEEMEIT _1/ ''0
�
SEINED' THE PARTIES.THIS CONTRACT REPLACES AND BUPERCEEDFB ALL PREVIOUS AGREIAENTS.%HETNER WRITTEN OR ORAL.BE.ME rk TRE PARTIES i/`///'/{/
REGARONO THE SUBJECT MATTER HEREOF.ALL PREVIOUS AGREEMENTS,NEGOTIATIONS AND CORRESPONDENCE ARE MERGED HERL N L.A.riot! T MAY
OILY SE MOWED BY AN AOREDIENT N WINING SUPPORTED BY A NEW CONSIDERATION. //e/
j-''�> // / �//T ACCEPTANCE r.. ''' fY ,F r JJ
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SATHlJIE(gPEP bo Accsr GATE T./A.'%.eF::vAEfyr( �-�•_ DATr / /L'/
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MANACFR APPROVAL DATE , .•.A., r, � Al
FOR ACCOUNTING USE ONLY
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PAC N FULL CHECK# DATE: DOWN PAYMENT (�Lcx* DATE:—__----
UPS COD UPS SENO BILL ORDER NUMBED:
LEASE LEASE COMPANY BILLING CLERr. DATE: -
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ATTACHMENT B
CITY 1VIANAGE] AI:"pRC) T] I CONTRACTS
Contractor Canon/Satellite Copy Products
Date of Contract 7/26/90 Contract Amount $1,221.88
Year to Date
for this Contractor 0 Account 45%- 01-117-622
Purposes(s) 45%- 41-131-622
1,&%- 03-14£ 22
Three years of service, toner and parts for the new copy machine,
(Canon 2020)
Locations) Not Applicable
•
Dates) of Performance July 26, 1990 to July 25, 1993, or 60,000 copies
Other Information This agreement is between the City and Satellite Copy Products.
No previously reported costs to this vendor for copy services for
fiscal year 1990/91
City Council Agenda August 15, 1990
( .
February, 1986
. i
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a
— PERFORMANCE GUARANTEE' AGREEMENT
G'IRAN R AN��`
Authorized Canon NP Copier Dealer Customer
Name: ` --'),A\i'E L iTF' („'4 f-'‘1. Name: C.._ t�~5 ` l� nf, t�A�� Z ti
Address: O I E% 1 i\c'Ditj4" t`i:'11.y(7/ Address: / '`G' t✓I :2R.C7,'-T\-. VJw-
. .dam u tL J\ H i'LLc- ("fi. • c-r f 30! },,,0,9?_.P/:4 R_ CA , 3x21
CITY 'STATE ZIP CITY /] _ /l STATE / ZIP
( :S°:-7)—) �I.Y' -- T. I eT I (Y'°'-�) J r' 61'S
L:—
Phone: %= � I Phone: l � - '""' � �'
Dealer shall provide to Customer all repair services and parts necessary for the Canon NP°Copier Equipment listed to operate
in good working order,and the number of toner cartridges listed.
The term of this Agreement shall be effective on the date of original installation of the Equipment(or the date of expiration of
Customer's current Performance Guarantees"'Agreement, if applicable).This Agreement shall terminate on(i)the date the copier
has made the number of copies specified,or(ii)36 months after the effective date,whichever occurs first.
Equipment #Copies #Toner Cartridges Contract
NP Copier Model Unit Serial No. Included Included Price
N 0 0 p 0 662 ,/,'7o0 GN C.10 it ,av
o
Payment method: ,/^I Sub-total 1� �Q'
IL-1, ' I , ��
Sales tax
•`, � 1, 22 ( •31
Total
PG Agreement Effe five D te:
CUSTOMER ACKNOWLEDGES TO HAVE READ THE TERMS AND
CONDITIONS ABOVE AND ON THE REVERSE AND AGREES TO
Arc'€p et d tijrdealer /r (—\ ALL OF THESE TERMS AND CONDITIONS.
'
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N'"'"'"""-'' crfi. l� / ,,//c�am r''
SIGNATURE // / ! -- SIGNATURE. ' Y t /
,- G / 9 n -71.. '99 0 i ;,i
DATE l / DATE '
S Trr/L-/t/ I\'(-X /V//,,
PRINT NAME t
C7‘. ' 11 rtItil
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P3P' C;IIO-i;'.s I,: H''?,-_P Reserveo Prlrile.^ '%S_
ATTACHMENT C
( CITY IVIANAGER. APPROVED CONTRACTS
Contractor State of California, CnntrollQr's liffire
Date of Contract 8/2/90 Contract Amount not to exceed $1.500
Year to Date
for this Contractor 0 Account 01-116-641
Purposes(s) gas tax audit, "Annual Report of Financial Transactions Concerning
Streets and Roads"
Location(s) Not Applicable
Date(s) of Performance 8/2/90 to 1011/90, or completion of said report
Other Information
City Council Agenda August 15, 1990
C`.
February, 1986
CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET REPORT
This contract is executed in triplicate, between the Office of the State Controller,
Division of Local Government Fiscal Affairs and the City of Moorpark.
Whereas Section 2151 of the California Streets and Highways Code requires the
cities and counties to file an Annual Report of Financial Transactions Concerning Streets
and Roads and
Whereas Section 2151 of the California Streets and Highways Code requires this
Report to be filed with the Controller on or before October 1 of each year, and
Whereas the Controller is able to furnish and the City wishes to receive the
services of the Controller to prepare its Report, now therefore,
In consideration of the following promises and conditions, the parties hereby
agree that:
I. For the fiscal year ended June 30, 1990, the Controller shall assist in the
preparation of the City's Report.
II. The Report shall be in the form prescribed by the Controller.
III. It shall include a statement of all revenues and expenditures concerning streets or
roads of the City, and shall be prepared from the City's records made available to
the Controller.
IV. The Report will be prepared from the City's unaudited records, and no
determination shall be made at time of preparation regarding the accuracy of the
records or the legality of the expenditures reported herein. The City understands
that the Report is subject to subsequent audit by the Controller and exceptions
may be taken at that time regarding the legality of expenditures contained in the
Report or the accuracy of the records from which the Report was prepared.
V. The Controller will furnish sufficient personnel to complete the Report on or before
October 1, 1990, except that the Controller is excused from such date if the City's
accounting records and personnel are not ready for the preparation of the Report
at the time scheduled by the Controller and the City or if circumstances beyond
the control of the parties prevent completion.
VI. This contract is subject to the Controller's charges for services rendered, and such
charges shall be computed in accordance with Sections 8755 and 8755.1 of the
• State Administrative Manual. Charges shall include both direct and indirect costs,
and shall be expressed in dollars per unit time whenever possible.
CONTRACT FOR SERVICES Page 2 of 2
CITY OF MOORPARK
VII. Except as provided in paragraph VIII, the aggregate cost of services provided under
this agreement shall not exceed one thousand five hundred dollars ($1,500).
VIII. If unforeseen circumstances develop during the course of the Controller's
preparation of the Report and additional time is needed to complete preparation,
the parties will confer; and if it is agreed that the preparation of the Report is to
continue, the Controller is to be compensated for any additional time required.
In any case, the Controller shall be compensated for services rendered prior to the
development of such unforeseen circumstances.
IX. Upon completion of the Report,the Controller will furnish one copy to the City and
will retain one copy.
X. The City will pay the Controller for services rendered in a timely manner(including
additional time pursuant to Paragraph VIII) and hereby warrants that funds are
available from which payment may be made.
XI. This contract may be terminated by either party by giving seven days written notice.
Notice may be served in person or by mail on the officers and at the addresses
shown below and is effective upon receipt. During the seven-day period, the
Controller may continue with the preparation of the Report then in progress.
CITY OF MOORPARK GRAY DAVIS, STATE CONTROLLER
By / 'c'<"t1".1- By
Address 799 Moorpark Avenue Earl L. Lucas
Assistant Deputy State Controller
Title City Manager Local Government
Date August 2, 1990 Date