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Home My WebLink AboutAGENDA REPORT 1990 0815 CC REG ITEM 11IBERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk MOORPARK MEMORANDUM TO: The Honorable City Council //Ox STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer FROM: Philip E. Newhouse, Director of Community Services DATE: 8/15/90 SUBJECT: Temporary Office Space at City Hall -- Supplemental Information Report As Council is aware, the City leased a Gelco Space for the Star Club program. David Phelps of Gelco Space, he has building to the City for $48,00(). The is a triple -wide portable trailer 36' x size located at the Flory School it(�. portable trailer from In discussions with ;ommitted to sell the structure in question 60' (2, 160 sq. ft) in The trailer is furnished as fcllc..s: A. Two (2) enclosed rooms approximately 10' x 8' (80 sq. ft) . B. Two (2) restrooms* C. One (1) storage room D. Large carpeted open are: * Cost to eliminate restrooms _is faci-'ities available at City Hall is approximatel/ ,:loco. Mr. Phelps indicated the purcr:ase price includes: the structure with three 3 -ton A/C units with heat, 3 sets of steps, 1 ramp, skirting (we inst311), new carpeting and set- up with piers and tie -downs at C:iry Hall. This unit is approximately eight years old. During the past two years, the A/C units have been recharged and a leak in the roof repaired. Other than those repairs, the structure appears to be in reasonably fa'r snap,.. A new unit from Gelco Space will. cost about: $6,,(1 99 Moorpark Avenue Moorpark, California 93021 -- ( 5) 529 -6864 The Honorable City Council Page 2 8/15/90 Staff also contacted Golden Office Trailers, Inc., Wildomar, California, and received the following price quote to purchase or lease a portable office trailer comparable to the Star Club facility: Unit: Open trailer - no partitions - no restrooms Size: 36' x 60' - 2,260 sq. feet Base Price $32,000.00 Three - 3 ton a/c units w,-_h heat $ 5,850.00 One steel step $ 225.00 Carpet $ 2,400.00 Skirting (optional) $ 1,248.00 Subtotal: $41,723.00 Tax: 6.750 $ 2,816.30 Delivery & Setup $ 2,500.00 TOTAL COSTS AS PRESENTED: $47,039.30 Mr. Dennis Tolton, Golden Office Trailers, indicates manufacture and delivery time of 6 to 8 weeks from date of order. Additional items for considerat. on: Interior partitions - $24 -in. ft, Interior doors - $85 each Counter - $125 ln. ft. Lease (24 Month Minimum Lease) Unit: Open trailer - > partitions Size: 36' x 60' More in costs: 1st month rent: Tax at 6.750 Last month rent Tax at 6.750 Setup Carpet TOTAL TO START `EASE: Facility costs over life of lea; >e:. Rent - 24 mos. @ $1,095 /mc Tax - 24 mos . @ $73.91/ r.c . TOTAL: $1,095.00 $ 73.91 $1,095.00 $ 73.91 $2,500.00 $2,400.00 $7,_237.82 $26,250.00 $-1, 77 .84 $28,023.84* * Represents 59.599.- of total p- :rcltase price of unit. The Honorable City Council Page 3 8/15/90 Additionally, monthly lease payments cannot be applied toward purchase of this facility. Additional associated costs to be considered for either unit are: Site preparation - grading /tree removal Electrical service (available from City Hall sub - panel) Telephone service (available from City Hall sub - panel) Landscaping Modification of existing irrigation system Walkway Both units are constructed of comparable materials. Square footage is the same; 36' x 60' (2,160 sq. ft) . The greatest or most significant differences of the two units are the age of the structures and availabilt.y. The Gelco unit is approximateiy 8 years older and costs $960.70 more than the Golden Office Trailer unit. The Gelco unit is available for immediate occupancy where as the Golden Office trailer unit will not be available for approximately eight (8) weeks from date of :)rder. However, the Golden Office trailer unit will be a new unit and the City would receive approximately eight (8) additional years of service over the Gelco unit based upon a 30- year /life of the unit. In addition, the 6 to 8 week PE 11 i0d Could be used to prepare the site. Upon construction of the permanent addition to City Hall, the portable /temporary unit could be relocated to a park site for a recreation or teen center o: Fa.rks Division offices, or some combination of uses, or tc a future public works facility for offices. As indicated by the City Manac-.,r at your July 27 meeting, there was $54,000 available .n the City Hall Fund for expansion of City Hall. Council authorized expenditure of $1,800 from the fund for the August .lease payment of the Star Club Building to Gelco Space lea�,,Lnc a valance of $52,200. As the need to provide immedi<; ° e of f i ce space is urgently needed, staff recommends: 1. Under Chapter 3.04 Purchasing of the Moorpark Municipal Code, Article I., Generil Provisions, Subsection 3.04.120, Exceptions o Competitive Bidding Requirements, the City Council waive the purchasing procedures as there is need to immediately add additional office space at t',' Hall. The Honorable City Council Page 4 8/15/90 2. Authorize the City Manager to obtain three bids and to purchase a new 36' x 6C' portable office building without restrooms. 3. Authorize the City Manager to expend additional funds not to exceed $16,200.00 for associated costs to set up the portable office building for such items as utility hookups, landscaping, walks, barricades and site grading (if needed) . 4. Appropriate $12,000 from General Fund Reserves to supplement $52,200 in the City Hall Fund. 5. Direct staff to terminate lease extension with Gelco Space and remove building frorr Flcry site. PEN:db BERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tern ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk MOORPARK MEMORANDUM TO: The Honorable City Council //Ox STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer FROM: Philip E. Newhouse, Director of Community Services DATE: 8/15/90 SUBJECT: Temporary Office Space at City Hall -- Supplemental Information Report As Council is aware, the City leased a Gelco Space for the Star Club program. David Phelps of Gelco Space, he has building to the City for $48,00(). The is a triple -wide portable trailer 36' x size located at the Flory School it(�. portable trailer from In discussions with ;ommitted to sell the structure in question 60' (2, 160 sq. ft) in The trailer is furnished as fcllc..s: A. Two (2) enclosed rooms approximately 10' x 8' (80 sq. ft) . B. Two (2) restrooms* C. One (1) storage room D. Large carpeted open are: * Cost to eliminate restrooms _is faci-'ities available at City Hall is approximatel/ ,:loco. Mr. Phelps indicated the purcr:ase price includes: the structure with three 3 -ton A/C units with heat, 3 sets of steps, 1 ramp, skirting (we inst311), new carpeting and set- up with piers and tie -downs at C:iry Hall. This unit is approximately eight years old. During the past two years, the A/C units have been recharged and a leak in the roof repaired. Other than those repairs, the structure appears to be in reasonably fa'r snap,.. A new unit from Gelco Space will. cost about: $6,,(1 99 Moorpark Avenue Moorpark, California 93021 -- ( 5) 529 -6864 The Honorable City Council Page 2 8/15/90 Staff also contacted Golden Office Trailers, Inc., Wildomar, California, and received the following price quote to purchase or lease a portable office trailer comparable to the Star Club facility: Unit: Open trailer - no partitions - no restrooms Size: 36' x 60' - 2,260 sq. feet Base Price $32,000.00 Three - 3 ton a/c units w,-_h heat $ 5,850.00 One steel step $ 225.00 Carpet $ 2,400.00 Skirting (optional) $ 1,248.00 Subtotal: $41,723.00 Tax: 6.750 $ 2,816.30 Delivery & Setup $ 2,500.00 TOTAL COSTS AS PRESENTED: $47,039.30 Mr. Dennis Tolton, Golden Office Trailers, indicates manufacture and delivery time of 6 to 8 weeks from date of order. Additional items for considerat. on: Interior partitions - $24 -in. ft, Interior doors - $85 each Counter - $125 ln. ft. Lease (24 Month Minimum Lease) Unit: Open trailer - > partitions Size: 36' x 60' More in costs: 1st month rent: Tax at 6.750 Last month rent Tax at 6.750 Setup Carpet TOTAL TO START `EASE: Facility costs over life of lea; >e:. Rent - 24 mos. @ $1,095 /mc Tax - 24 mos . @ $73.91/ r.c . TOTAL: $1,095.00 $ 73.91 $1,095.00 $ 73.91 $2,500.00 $2,400.00 $7,_237.82 $26,250.00 $-1, 77 .84 $28,023.84* * Represents 59.599.- of total p- :rcltase price of unit. The Honorable City Council Page 3 8/15/90 Additionally, monthly lease payments cannot be applied toward purchase of this facility. Additional associated costs to be considered for either unit are: Site preparation - grading /tree removal Electrical service (available from City Hall sub - panel) Telephone service (available from City Hall sub - panel) Landscaping Modification of existing irrigation system Walkway Both units are constructed of comparable materials. Square footage is the same; 36' x 60' (2,160 sq. ft) . The greatest or most significant differences of the two units are the age of the structures and availabilt.y. The Gelco unit is approximateiy 8 years older and costs $960.70 more than the Golden Office Trailer unit. The Gelco unit is available for immediate occupancy where as the Golden Office trailer unit will not be available for approximately eight (8) weeks from date of :)rder. However, the Golden Office trailer unit will be a new unit and the City would receive approximately eight (8) additional years of service over the Gelco unit based upon a 30- year /life of the unit. In addition, the 6 to 8 week PE 11 i0d Could be used to prepare the site. Upon construction of the permanent addition to City Hall, the portable /temporary unit could be relocated to a park site for a recreation or teen center o: Fa.rks Division offices, or some combination of uses, or tc a future public works facility for offices. As indicated by the City Manac-.,r at your July 27 meeting, there was $54,000 available .n the City Hall Fund for expansion of City Hall. Council authorized expenditure of $1,800 from the fund for the August .lease payment of the Star Club Building to Gelco Space lea�,,Lnc a valance of $52,200. As the need to provide immedi<; ° e of f i ce space is urgently needed, staff recommends: 1. Under Chapter 3.04 Purchasing of the Moorpark Municipal Code, Article I., Generil Provisions, Subsection 3.04.120, Exceptions o Competitive Bidding Requirements, the City Council waive the purchasing procedures as there is need to immediately add additional office space at t',' Hall. The Honorable City Council Page 4 8/15/90 2. Authorize the City Manager to obtain three bids and to purchase a new 36' x 6C' portable office building without restrooms. 3. Authorize the City Manager to expend additional funds not to exceed $16,200.00 for associated costs to set up the portable office building for such items as utility hookups, landscaping, walks, barricades and site grading (if needed) . 4. Appropriate $12,000 from General Fund Reserves to supplement $52,200 in the City Hall Fund. 5. Direct staff to terminate lease extension with Gelco Space and remove building frorr Flcry site. PEN:db BERNARDO M. PEREZ Mayor SCOTT MONTGOMERY Mayor Pro Tem ELOISE BROWN Councilmember CLINT HARPER, Ph.D. Councilmember PAUL W. LAWRASON, Jr. Councilmember LILLIAN KELLERMAN City Clerk MOORPARK STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police RICHARD T. HARE City Treasurer To: Honorable City Council From: Patrick J. Richards, Director of Community Development 71, Date: August 3, 1990 (CC meeting of August 15, 1990) Subject: PD 1060, Moorpark City Hall - Minor Modification No. 1 Background On November 12, 1986 the Planning Commission approved Resolution 86- 117 approving Planned Development Permit 1060 allowing construction of a 5,080 square foot City Hall building located at 799 Moorpark Avenue. The subject site is located immediately adjacent to the existing 8,300 square foot Community Center. This Planned Development Permit also allowed construction of a 375 square foot meeting room attached to the Community Center. In 1990 the Seniors Citizen Center (located in the Community Center building) was expanded by 1,316 square feet. Discussion The reason for Minor Modification No. 1 Is to relocate the building used for the former Star Club program from its location at Flory School to a site located in the landscaped area between Walnut Canyon Road and the existing City Hall building as shown on the attached site plan. The former Star Club building is a triple wide mobile home measuring 60 feet by 36 feet and containing 2,160 square feet All water, sewer and electrical hookups are available to the city because the existing city lines will be used for the connections. The total square footage of the City Hall, Community Center, Senior Center expansion and conference room is 799 Moorpark Avenue Moorpark, (,- i4ornia 93021 (805) 529 -6864 15,071. The City's Zoning Code requires one parking space for every 300 square feet of floor area, which is 50.23 parking spaces. The 2,160 square foot building requested in this permit would require 7.2 parking spaces bringing the total number of required spaces to 58 Currently 74 parking spaces are provided, leaving a surplus of 16 parking spaces. The twelve marked and four unmarked parking spaces in front of the Library are on a separate legal parcel and have no relationship to this Permit. The California Environmental Quality Act classifies this project as a Class 11 Categorical Exemption (Construction or placement of minor structures accessory to institutional uses, Section 15311). The Director of Community Development has reviewed the proposed Modification and intends to approve it Pursuant to Resolution 88 -523, the Director has the authority to approve Minor Modifications. This matter is being presented to the Council as a courtesy. In the event the Council wishes to appeal the Director's decision, it may do so. Should the Council desire to appeal, it should set a public hearing date. The next available meeting date would be the Council's regular meeting of September 5, 1990. If the Council takes no action then the Director's decision stands. Recommendation Receive and File Exhi i Site Plan 6L_b rAmeOAa•K 916" SCJ$66L CAPMAJA PIWPOSfb SITE 111a1Ra"N OF G !TJ PALL- A S n , Ciibt UAL-" 6 X PANS 1 Gi✓ `\ •S , w.+ ! city NALt_ Z I r ter:..•. -� -�r ___�.___ J 49 h by \� \ % 9AD �i'�5 �P L.� ` �.• / �s t 79s.7efc. i -.. `. uMv.: r y��•' � '6`� C is '. e�L•r e. e ycc v 4" � ^, � �. '. � � •»5 soi�� i of ��• fury ail ' S� +- `o � ' rl If "'. C ` '•,\ �„�n � , � 3`. \f. ��.0 -. _. fines. _ 0` ��e7'! 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