HomeMy WebLinkAboutAGENDA REPORT 1990 1107 CC REG ITEM 08DBERNARDO M.PEREZ
Mayor
SCOTT MONTGOMERY
Mayor Pro Tem
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
PAUL W. LAWRASON, Jr.
Councilmember
LILLIAN KELLERMAN
City Clerk
TO:
FROM:
DATE:
SUBJECT:
MOORPARK
MOORPARK. CALIFORNIA
City Council Meeting
of
Jai
M E M O R A N D U M
ITEM • p
STEVEN KUENY
City Manager
CHERYL J.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
The Honorable City Council
Richard Hare, Deputy City Manag r�
October 31, 1990
CONSIDER CITY OF TEMECULA'S MEMBERSHIP
APPLICATION TO THE SCJPIA
Temecula has requested membership in the Southern California Joint
Powers Insurance Authority (SCJPIA) . A physical survey of the city
was conducted by SCJPIA staff in September. They have recommended
approval of the city's membership application. It is the
Authority's expressed intention to use Temecula as an experimental
site to develop a model safety /risk management program.
Moorpark's SCJPIA director is the Mayor. The SCJPIA By -Laws permit
the independent judgement and action of Mayor Perez on this matter
so applications can be reviewed quickly. The ballot must be
submitted prior to November 19, 1.990.
The community incorporated December 1, 1989 as a general law city.
The Mayor intends to vote affirmatively on this application
allowing the Authority to assi,t _n -`he development of a model
program.
This report is provided as a courtesy to the City Council allowing
an opportunity for discussion of this item if a member of council
wishes to pull it from the consent calendar. A copy of the
physical survey is on file in the City Clerk's office and in the
council reading file.
It is the SCJPIA Staff's conclusion that, though certain exposures
exist, the collective efforts of the Council and staff, together
with the Authority's risk management resources, will ensure a
successful relationship that wi:1 be cf= benefit to both the City
and the Authority.
RECOMMENDATION
Receive and file.
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
SO. ❑
CAL O SOUTHERN CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY
MEMORANDUM
DATE OCTOBER 25, 1990
TO SCJPIA DIRECTOR - -- - -- -
C/O CITY CLERK, SCJPIA MEMBER CITY
FROM THOMAS M. BUTCH, GENERAL MANAGER
SUBJECT APPROVAL OF MEMBERSHIP OF THE
CITY OF TEMECULA
The SCJPIA Executive Committee at their Regular Meeting of
October 24, 1990 recommended the approval of the City of Temecula
as a member of the Authority. Enclosed is a Membership Consent
Form for the Admission of the City of Temecula, along with the
Report of Physical Survey.
We are requesting that each City Clerk deliver the enclosed
materials to the SCJPIA Director appointed by their Council, and
expedite returning the form to this office as soon as possible.
If the Director is unavailable, the duly appointed Alternate may
execute the Consent.
The SCJPIA Bylaws permit the independent judgment and action of
your City's Director (or Alternate) on this matter, so that
Admissions may be accomplished in a timely manner. If your
City's procedures require Cour -icii action on the matter, please
arrange that this item be gi'en special handling at your next
Council Meeting.
Thank you in advance for your assistance in expediting the return
of the Consent Form by November 19, 1990. Please feel free to
call this office if you have ary questions.
MAILBAL.DOC
RECEIVED -
o Cr 2 6 1990
City of Moorpark
4952 LA ('.ALMA AVENUE, LA P - +L ^f �, ( _'f,'_IFC)R ,I.A 90623 0 (2 13) 4('2 -63; 2
SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
MEMBERSHIP APPLICATION
• t t R : s ,
REPORT OF PHYSICAL SURVEY
OF
CITY OF TEMECULA
I. GENERAL INFORMATION
A . Date of Survey: September 17, 11990
B. Participants in Survey:
1. For SCJPIA: General Manager; Tom Butch, Senior Risk Manager;
Joanne Rennie, and Risk Manaeers Chuck Buquet, Patricia France,
Dave Jones.
2. For City: Mayor; Ron Parks, Councilmembers; Sal Munoz, Pat Birdsall,
Peg Moore, City Manager; David Dixon, Chief Finance Officer; Mary
Jane Henry, Chief of Police; Rick Sayre, Sergeant; James Domenoe,
Battalion Fire Chief; John Winder, Manager of Information Services;
Joe Hreha, Deputy City Engineer; Doug Stewart and Planning
Department; Gary Thornhill.
C. Description of Applicant:
Temecula is a predominantly residential community located approximately 85
miles southeast of Los Angeles and 60 miles north of San Diego. The
boundaries generally extend from Murrieta Hot Springs and French Valley on
the north to the Pechanga Indian Reservation on the south. The Santa Rosa
Mountain Range forms the western boundary while the eastern boundary abuts
Rancho California.
Temecula is an Indian name translated to mean "where the sun shines through
the mist ", and Indian tribes flourished there for thousands of years.
At the turn of the century, y 904 Temecula gained a place of importance as a
shipping point for grain and cattie. Walter Vail had migrated to California and
purchased 87,500 acres which rye turned into a cattle empire headquartered in
Temecula. Remains of some of the old holding pens and loading platforms can
still be seen. It was at this time that cowboys ruled the roost and great cattle
drives of the Vail and neighboring ranches took place. Temecula had become a
cow town.
The transformation from cowboy town came in two stages. The Vail Ranch
was sold on December 4, 1964 to Kaiser Development Company and the 1 -15
corridor between Los Angeles and San Diego was completed in the early
1980's. The first stage of the transformation established Temecula as a
balanced, master- planned community. The land boom of subdivided real estate
began. The second stage made the growing community accessible to business
and new residents, both looking for clean air and an attractive environment.
With over 600 employees in the Temecula Valley, jobs can be found close to
home. Manufacturing firms in the area include: Hudson Oxygen Company,
Bianchi Leather Products, International Rectifier, Advanced Cardiovascular
Systems, Professional Hospital Su ?ply, Moore Business Forms, and Channel
Commercial. The commercial acreage is developed with uses designed to serve
residents of the Temecula Valley Region.
Single family residences are the predominate housing element, with an
approximate ratio of 80% single family to 200110 multi - family residential,
which traditionally represents a desirable residential ratio.
Temecula is an upscale residential community of approximately 31,000
situated among hills and valleys covering ti6 square miles located along
Interstate 15, a major transpor-ation Corr Tor that runs from the Mexican
border through Utah.
The City was incorporated December 1, 1989 as a general law city with a
council/manager form of government, and is the recipient of planning
developed by the county of prier to cityhood.
Temecula is now approximately 35 °-o fully developed with a considerable
number of active private bevelopmen pro,ects (county approved) engaged in
construction that will add to the approxin ately 10,000 housing units already
in place. At city buildout, the pc,Dulation is Projected to be 140,000 residing
within 28,000 dwelling units.
D. Agencies of City for which insurance coverage is
requested:
At this time there are no other city agencies. As the city develops operations,
a Redevelopment Agency may bE, formed.
Ik, - =CURRENT ANSU.RANCE PROGRAM
A. General _ pn_d- Automobile Liability Coverage:
City has automobile and general liability coverage with Western Heritage
Insurance Company and Financial Indemnity Company respectively, on an
occurrence basis.
There is also a Public Officials Errors and Omissions policy written on a claims
made form.
Current costs and coverage are as follows
COVERAGE
General Liability
._ LIMITS
$1 million CSL per
occurrence.
$1 million aggregate
$500 deductible
CARRIER COST
Western Heritage $ 9,585
Commercial $1 million CSL Financial Indemnity $ 6,182
Automobile $5,000 medical payments Company
30,000/60,000 uninsured
motorist, comprehensive
collision
Errors & Omissions $1 million per occurrence American Empire $ 6,237
Claims Made Form $1 million aggregate Surplus Lines
$2,500 retention Insurance Co.
Excess Liability $4 million per rrelice $15,715
$10,000 SIR
TOTAL $37,719
B. Workers' Compensation:
The Workers' Compensation estimated insurance premium, through the State
Fund, is $8,408 per annum, based on the premium paid for the period February
17, 1990 to August 1, 1990.
C. Property:
The City has property insurance, through Deans and Homer, in the amount of
$65,000 for a written premiurr Df 5487
3
III. EXPERIENCE AND LOSS DATA:
The City was part of Riverside County's eight community services areas. As
such, we were unable to obtain specific loss history for this newly
incorporated entity.
There have, however, been five claims delivered against the City for injuries
resulting from traffic accidents. It appears from the limited information
available that these claims, for the most part, are within the jurisdiction of
the State of California. All have been rejected by the City.
It has come to our attention that the City has entered into contracts for
services with Riverside County to provide maintenance of traffic signals and
safety lighting, street maintenance and general services. All of these
contracts in their present form require the city to hold the County of Riverside
harmless without limitation, including the County's sole negligence.
This exposure is not covered by the SCJPIA's liability program. The City has
been notified of this problem and SCJPIA has suggested that either the
contracts are negotiated to provide acceptable transfer of liability, or the
contract be terminated and renegotiated to provide services with another
entity.
IV. APPLICATION FEE AND DEPOSIT COMPUTATIONS:
A. Application Fee:
The City has paid an application fee of $1.569 based on 2.5 11,0 of the initially
established annual liability depcsit.
B. General Liability Deposits:
The initial primary liability deposit was established at $62,763 based upon
review and evaluation of underwriting material provided by the City prior to
the field survey. This material was generally limited to payroll, budget,
commercial insurance coverage and general exposure information from a_ brief
period of time following incur -K —ati -)ii
During the field survey, it was u-- served that the City is in the very early
transition stages from county public works planning and maintenance and very
dependent upon county and other contract service providers for municipal
services. Based upon field survey ocservations and current assessment of
comparable coverage factors, are increase in the primary annual deposit to
$75,315 is warranted in orcer .,�) m.aintair consistency with established
SCJPIA underwriting standards
The excess general liability annul deposit will remain at the amount
previously established, S28 C and reflects the equivalent of 1 -3 %4 of
payroll
4
C. Workers' Compensation:
The City will consider participation in this program in the near future.
Council's expressed interest is in placement of all programs with the SCJPIA.
V. PHYSICAL INSPECTION AND COMMENTS:
A. Civic Center/City Hall Complex:
City Hall is temporarily located at 43172 Business Park .Drive in premises
leased from Windsor Par hers. The buildings are of recent construction and
have adequate parking spaces. All exierna areas are well maintained and
attractively landscaped.
The housekeeping, maintenance and general appearance of the City offices were
superior with no hazardous conditions /activities observed.
The City owns three vehicles; one van and two sedans
B. Corporation Yard:
There are no facilities at this time.
C. Parks and Playgrounds:
The City has two parks. Sam Hicks Monument Park is located at the north end
of Old Town Temecula. It has playground equipment of good quality and is in
good condition. The Sports Park at Margarita Road and Pauba Road is in the
very early stages of development, as evidenced by the lack of continuity
between the recreational elements observed at the opposite ends of the
facility. This park could be a great asset to the community and will be a
challenge to the City. The playground equipment that is presently installed is
new, of good quality and design and in suoerior condition.
D. Streets and Sidewalk
1 ) Street Design and Maintenance:
There are seventy -eight miles of u;ty owned streets. The City is in transition
from a quiet rural community to a oustling town with substantial commercial
developments.
The streets in newer residential areas co have adequate road widths and
sufficient sidewalks for anticipated traffic needs. However, where these
coordinate with older streets that `,ave no sidewalks or pavement markings,
they could be hazardous and attention must he paid in the near future to avoid
problems
The City is aware of these needs anJ does have a pending program to improve
pavement markings at a number of locations throughout the City, and there are
three assessment districts set up t, improve heavily used highways.
Conditions should change for the )etter as the infrastructure matures.
9
In the established areas of Old Town the curbing is of rolled asphalt and streets
are narrow which contributes to the old world atmosphere of the pioneer days.
As Temecula has considerable tourist trade, no modernization is contemplated,
as it would destroy the general ambiance.
2) Traffic Controls, Lights and Signing:
The signals observed were in good condition, but inadequate for present
population. The City has recognized these deficiencies and has brought in
civilian traffic control officers at crucial 4 -way stop intersections to direct
traffic, until signals can be installed,
Lighting is good in newly developed areas but future needs should be
coordinated as building progresses.
Signing was not greatly in evidence; the City should consider a uniform signage
policy as well as delineation or, rcadways adjacent to new construction so that
there is clear indication for char ng oad conditions.
3 ) Lanes and Crosswalks:
The crosswalks observed were adequate. �,ontinued attention should be paid to
the street marking program as population increases.
4) Trees:
Maintenance of trees on arteriais and thoroughfares is through contract with
the County of Riverside. They aiso provide upkeep on bike and hiking trails
within the city limits and are responsi,le fc) slope maintenance in open areas
and adjacent to main thorouchfa =. s.
5 ) Sidewalks:
Sidewalks in new business and residential developments are very adequate. As
it grows, the City will attenc 1,, der roads that will need sidewalks as
population growth expands.
E. General Comments:
This is a city in transition. It Dresently experiencing growing pains, but
with strong direction is capabie .> great potential. There appears to be active
interest from local fire service, law enforcement and council members that
should make Temecula a city h a aright future.
With the City's management is commitment to an active risk management
program to guide the city duri :y it's early development, the result will be a
safe and beautiful city for the
3
VI.
V11
WATER AND OTHER UTILITIES:
The City does not operate any utility services. Utilities are provided by the
following:
Water /Sewer:
Rancho California Water
(714) 676 -4101
Natural Gas:
Southern Calif. Gas Co.
(714)889 -9711
- Electric:
Southern Calif. Edison Co.
(800)442 -4950
Telephone:
General Telephone Co.
(800)482 -6711
Disposal:
H.B.J.J. Inc.
(714) 943 -4566
Medical aid
Inland Disposal Inc.
(800) 874 -7774
TCTA-
Suburban Disposal
(714)676 -6770
Western Waste Disposal
(714)724 -5630
Canyon Lake Disposal
(714)244 -3299
FIRE DEPARTMENT:
Fire protection for the City is provided under contract with Riverside County
Fire /California Department of Forestry currently operating out of two stations
within the city limits.
Current fire stations:
Temecula Fire Station #12
28330 Mercedes Street
Rancho California Station #73
27415 Enterprise Circle West
Station #12 has two Type 1 fire engines and one Rescue Squad /Fire Support
vehicle staffed by a minimum o" three persons and volunteers. They also have
two type 3 state fire engines s;rffed wits- four persons per unit during the
approximately 8 month fire sEa , r
Station r73 has two Type 1 firF engines staffed by a minimum of three
persons and volunteers. In January 1991 a Kovatch /LYI ladder truck will be
added that will be staffed by ar additional four persons.
The acministrative cadre for the contract consists of two battalion chiefs, one
fire prevention captain speciali: and two fire safety inspectors. -
Total Einercencv R ; ? <;- p �1 '89 to
Types Of RAannnca
Nurnt,pr
Percentao�s
Initial attack fires
43
17%
Fire menace standby
46
6%
Assist and cover
82
22%
Public service assist
27
3%
Medical aid
; 2.1
%
TCTA-
,-
100%
i
'This number is the total responses for both stations including responses
outside of city limits under mutual aid. Responses within city limits were 588
(71%) and a city limit response breakdown was not available.
The State Insurances Services Office has established an ISO Rating 4/9 for
existing Temecula fire protection ieveis. While this is an acceptable service
level as the rating system range is from a 1 (excellent) to 10 (poor), it is
anticipated the completion of the new stations will result in a 3/8 rating for
the City.
VIII. POLICE DEPARTMENT:
Police protection is provided through contract with the Riverside County
Sheriff's Department -Lake Elsinore Station. The City currently has an on -site
Captain and Sergeant at City Hall serving as a transition team, pending
establishment of a police station within city limits.
The City's fiscal year 1990 -91 budget for contract law enforcement is 33.1
million and provides for 29 sworn officers. 6 community service officers, 2
support staff positions and equipment needed for contract operation.
December 1989 through August ,?90 Snforcement Index: 26
(3.327 citations for ha_ardous acts issued, divided by 85 injury accidents).
This index Ratio is average for a fully operational police department and
indicates a very aggressive traffic enforcement program by Temecula's
limited traffic enforcement units
Despite the fact that Temecula's law enforcement staffing is in an early
transition stage, the Riverside County Sheriff's Office is providing efficient
law enforcement service to tree c . under the provisions of their contract.
IX. UNUSUAL CONDITIONS AND EXPOSURES:
Temecula lies in a valley to the east of Rancho California and is bisected by
Interstate Highway 15. Old Town - emecula and the majority of business
development is to the west of Highway 15 on the valley floor along Murrieta
Creek. Much of the retail proper: is immedialely adjacent to the Highway on
the east with residential propFrties ccn,inuiFg over a range of low hills and
canyons.
State Highway 79 runs through the City from Murrieta Hot Springs to the
north, continuing in an easterly direction initially, through Julian. State
Highway 6 branches off, SR 7 � 1� ,e south -o Pala and Pauma Valley.
Extensive grading has been do-ie i two large areas. One to the south of Route
79 south, to the northeast of Faia Zoac and the other to the east of P�/arcarita
Road south of Paiba Road. 11 wry_ , I-,e prudent to exclude coverage for earth
movement as the topography of these areas has been drastically altered to
benefit the influx of land developers.
Temecula does have traffic problems due to increased growth in a short span
of time. The city is well aware that the narrow two lane roadways which
were sufficient for a sleepy rural community are no longer adequate for the
explosion in population. Commercial and residential growth put particular
pressure on some intersections, and this coupled with tourist trade,
contributes to considerable congestion during peak traffic hours. Temecula has
adopted a pro- active approach to mitigate the problem with the innovative use
of civilian traffic control officers at these locations which does ease the
congestion, pending Cal -Trans approval of significant improvement.
X. PUBLIC AND STAFF ATTITUDES:
A. Public:
The City is extremely clean, free of graffiti and shows pride of ownership by
the residents.
B. Staff.
Attitude was extremely cooperative and anxious to offer help to the Authority
in any way possible. All were eager to contribute to the growth and
development of Temecula.
SCJPIA Staff met with all department heacs and four of the five elected
officials. Staff and Council had done considerable research into alternatives to
conventional insurance coverage and of the numerous municipal JPA's, had
selected the Authority. The reasons given were the opportunity to be active
participants, as well as the range of services offered.
XI. SUMMARY AND EVALUATION
The new City of Temecula faces many of the same transitional difficulties of
any emerging entity. The Counci is cognizant of the challenge that sudden
growth and the changing nature of a community pose. The Council has
identified potential liability expos: and taken innovative mitication
measures to reduce loss potentia
It is the SCJPIA Staff's conclusion that, though certain exposures exist, the
collective efforts of the Council and staff, together with the Authority's risk
M resources, will ens..: e a successful relationship that will be of
benefit to both the City and the 4,uthority.
XII. RECOMMENDATION:
It is recommended that the application of the City of Temecula for membership
in the Southern California Joint Powers Insurance Authority be approved,
excluding coverage for soils or slope movement, with an initial annual general
liability primary deposit of $75.2'5 and an excess deposit of $28,0235.
a
X
u-
CAL. 0`1 SOUTHERN C,4.L-iF0RNlA
CAL.
JOINT POWERS INSURANCE AUTHORITY
4952 L A P At., � A AVE YJ E , '-A P A LX A, CA 9u623
4
.1 Ir 0 77 lc` P L A S 7 V D S) s
2,
rn
C 17 Y 7
eMeCL!;-z
P.O. Scx
David Dix o n
same
7
L —TY
Mary are '-.eriry
F Y
H-NSUS
K. cf' Full T`r-
C 'I e 7- c
Policemen 7
(7720)
p i It ot s 4 2
Other e s i c r as.)
(PROJECTED FULL TIME EMPLOIEES AS OF 6/30/91) 51
U "7
r ;,rl;z o
Pace Two "
c.
'W"a -v _s Cr 'rater F r r:t rc;p4 Y tt- -.`_�
0
t-
C;ty owrE- d Cem -eter es
0
c .
City IP rC acts
✓rc": ss 3r
e•
Ci`y parks End P
ac,— 5:a__ =s
r.uti 7 iu71- .s
CQ -.j7:i ty Cprli pry
1
k.
.- `r,cs L = - =ed to C`7_;-s
by City
CCnStru_t
All t'n r LL, ar
C.
City Owned nos.it?1
Y•
LfT�FrCiVrl� Q� ary Puo�
_
Suer u.str iC — Ij
4
!i'ri ?uses ' -lumber)
ar
3/�6/E8
Underwriting information
PageTb,ruee
�t
' S. AL�I0 015.LE :n LS
i JhES:
jy �j.�4 p.. �C 1��1-
:
., S
csen _r
• rol-c°
n
J
^CI Cc
;trier
-
c: t C omm- a l
ramel Vans
�S..UC r�_�.s
-_ V"r' 0 1c r al
'? - r
-rJ_K
_e - ^ +�
Ir?i I�rS
Cor_.ructicr _.�L=
s75er`
6 • STREETS & TPA1 r i C :
I i L S
:P of �y
r7Ur.tti' Ro3C'S
C "a.e
b. Traffic sig ^,al center starcFi,;
lig�t_ (num5�r)
C . Traffic s�onal curb ligh
jmberl
-
Pace Four
eets
7. --- D.:-' � A, ;, - � � -
c 0 r. &-
:Is
C
blur
ing e an LI--
7
"Eirl
th= 7
-------------
CS
b. F o u
Size. ne,
Lr-llL I TY S7:=.y
A. kA 7L R Dc- FA NT
Of em-plcyees
2.
c a pa v/ ay
-2 S I C r. t 7
3 /1 � / E :-
r) c; p rw r i t i nq l r, f n r rr, a t i r) n
Paze Fve
—%r-
.7 7
Vp e
v:
7- 7-
7
77 � C, LT
C ye S 0
V:
=7-
7 E E tM r j57-7
71
C. OPEP,-.I 'W�ICP SUPPLY or V L :1
es e a S. e e s c r
C
.;:s:.. 2.71 C
U r) er s 'I I u v r-ely or, he s e s a r s 0 ;E 7 e^
issuing p C) proposal Kill � -,
c �, r s cr; e unless E e s D n s a e
d %surer ed and he Quest I cm T I a 1 7 e I s s Z— j V a IV ic-I a
exresures.
CITY Temecu'=
7
T U
PDS TIT:ON: s--:a-)Ce A-jV4 sc-r
D A 7
CALENDAR YEAR PAYPOLL ;":PCPT
CITY OF Temecula
PAYROLL CLA557-FICAT70N (Cote €)
1 C;-ER 1 CAL ),--F 1 CE
L
ALL 0
—LOTS
Cimpensa on
7 0. Corn e 7 s a on n it t 7 em C
0 :n
7 C S
1 G N ER,' L L 1.4%3 RO L I
12. M:� U
U C7 e,- S C C e 7 C
r, k r, S Utz L"'� 3f ccinc!
1 7
-71
14• 110LICE PAYRDLIL
-em
all swor'-, P�)l 7
7 1 CcrS
s a on -I' n : 'I Li c; e;, - - p.us ary
e M
COMPIL'-et
E : October 1, 1990
Projected
Payroll
2/17/90-8/1/90 7/1/90-6/30/S
125,700
1;7 7Qn-.
183,490 _1,673,603
q
7 c- I . (
4932 LA PAI MA AVENUE, LA PAI,WA , Ct : 90623 - (213) 402-6372