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HomeMy WebLinkAboutAGENDA REPORT 1990 1219 CC REG ITEM 08GMOORPARK ITEM S. G BERNARDO M. PEREZ - Mayor SCOTT MONTGOMERY 1.'.00RPARK. CALIFORN o° °P9 STEVEN KUENY City Co ncil Mecf�ng �` �- City Manager Mayor Pro Tem of CHERYL J. KANE ELOISE BROWN 1 l City Attorney Councilmember ACTION: ? PATRICK RICHARDS, A.I.C.P. CLINT HARPER, Ph.D. o oqv* Director of Councilmember i Community Development PAUL W. LAWRASON, Jr. E° R. DENNIS DELZEIT Councilmember ���� City Engineer LILLIAN KELLERMAN JOHN V. GILLESPIE City Clerk Chief of Police RICHARD T. HARE City Treasurer MEMORANDUM TO: The Honorable City (:ouncil FROM: Philip E . Newhouse irector Services of Community DATE: December 12, 1990 SUBJECT: 43rd Annual California & Recreation Pacific Southwest and Park Conference Show; March 7 to and Exhibit 1(] Santa Clara, California BACKGROUND: Annually, the California Parks Recreation and Park Conference be held March 7 to 10 in Santa an(. Recreation Society hosts a 'hi:; year's conference will lr, ;a, Cal fornia. This conference combines tw,D educational seminars and an equ institute /educational seminar.:, sessions related to the parks a exhibit show provides the opport cross- section of the most curre:it services available to the park: r in California. ect- iCTIS: institute and pment exhibit show. The f f e r 3- variety of mini d recteation field. The :n i.y t o view the largest ml inr.)vative products and `C: it ion industry today This item was discussed at the 1 c ernher 11, 1990, Parks and Recreation Commission meetir.g. A:1 Commissioners i attendance, Ronald Corzine, John n Sandra Thompson and Chairman Crocka *t _, indicat h­ uld like to attend the full conference . Additionally, City staff: me,mb r_ Sh(,Lly Shellabarger, Recreation Supervi.sc: -, and Phi Newh )use, Director of Communit=y ServicE =s, are reque�;_:r math this conference. Shelly wil riation to ttend Phil will be l bE> i� end'r, z a _ �r march 7 t.o 10, and �ttc ��i.. rc}, t 799 Moorpark Avenue - - -- - - - Moorpark Califoi n�a 93021 - (805) 529 -6864 9 -- - nn o o tIOORPARK o OPERATING PROCE! SU13JECT: MEETING S CONFERENCE rti MOP a. DATE: - Amended 7 -15_85 On various occasions it will be e appointed and Staff -to attend mE�, - ce- _'ai_y for City Of city business_ - _incr outside the city elected, Such occasions l basicall y or Count Y into three Y on A categories: Me ngs /Seminars,,7raining not require overn: Sessions which do ;hr ac <.ommodations; B- T Conferences / raini accommodations or ,g Ness ion requiring overnight `fl:ch exceedin g $250. C)0; -equine an expenditure C. Travel for r� qular /:special meetings. A- KEETINGS /SEMINARS /TRAINING SE::;IOVS 1. The gOne day nd Y return) cost of registration a allowable City ex , expenses. seals, parking and mileage sub" subject to the advance +ttendance at City ex g are ; pp,- expense shall ----_� 2- An individual � ovzxl of _ the City Manager. proposing file a rough -draft co g to Of of ` ;�-t.end at City expense shall the Travel Expenses wiPh Prior to C"'im for Reimbursement C 'ity Manager the date of �� dtten at least 72 hours 3I,,cc' 3_ The City Manager funds have been a prop not subject PProprrat -` �pprov<_r such attendance unless ��d purpose. .ire available for the 4- Wherever Possible, registr. by the e City. soli fees will be The i she advance all other nece Paid in di.vidu,�l attendin g shall ,�- �, 5- Upon return to the City, _ is Complete the Claim for Reim; in final i r.div- dual attending shall loan reimbursement. and submit zrserne11t of Travel Ex to � ;'i Pore, ement. City Manager � P- CONFERENCES /TRAINING SESSIONS lodging) 1. The c ost 0,w regi�;tration, mileage are allowable Cit" rir.q, "eals expense parking and sha:.1 be sub n ;�'' Attendance at City City Cc,unci' _ subject C adv nce ap royal of the 2. The indivi c ?ual of attending the Claim f rough -draft copy the or Reimburseinr�r TI jvel Expenses with City Man,:3 ger, -It Council ��1eet.in 1=apt pre��e� �` - �� "'r'' >z-ior to the City h" �t �� oi. the Con ernnc��/ MOP NO. 1 DATE:_Amended July 15 1985 PAGE NO. 2 3. 4. 5. The City Manager shall appropriated de" ermine whether funds have been and are avai.ab[e __or said proposed expendi- ture and shall recommend ,tte>_ndance /non - att on the availability of to "d;; endance based pi,�posed content of the meeting and other meeting in the same area which may be scheduled ]ate" duringetheabudubtect After approval by the Cit Ccunc�l, advance arrangements to Staff will make and to make an advance Pa�mentg:int the lamount not to fees exceed 801 of the balance f the estimated cost. Upon return to the City, ;e individual attendin complete the Claim for Reio bursement of Travel Expenses, in final form, and submit t reimbursement,, or refund c `o ` City Manager for any overage. 6- When the individual attend,nq an i accompanied by his or her Approved conference is the allowable cost for lod,:P00se 'r another companion, would be allowed if the inc:ividua'�1were traveling which The lodging and all other g alone. traveling companion are ,,, pen..,Er of the spouse or by the. City. i cna, nd not reimbursable C- STAFF TRAVEL - REGULAR /SPECIAI, ME`'TINGS Staff personnel assigned or di attend area meetings, or speci from time to time during the r. be reimbursed for actual milea, expense on an actual cost bar, i Mileage expense for the use of p n connection with categories A and J mile for the first 150 miles and however, that the total expense combined total of the round -trip the private vehicle milolge appropriate parkir:g feel. Attendance at a special meeting, ;r Other City at which attendance Lv urgent, and which occur��, t by the Counc at a it a °- I wt,ol e , may f „ V t.e:_ member of the City �_omay tense at the next �13r Coin %�: Me provi,,ions ' � the � COM S i'a ecned by the City Manger to 1 meetings which are scheduled guar 'nurse of business, shall Q, Me Q' and other appropriate P, ropriate rscnl vehicle for travel in .hall he at the rate of $.25 per °0 Per ,,file thereafter; ai provided, _, avel shall _ not exceed the fire to the destination, t- ) tcom the airport and 'lus !"W"nento /Washington, D.C. or t'it; of Moorpark is deemed 'ich precludes advance approval A by the Mayor any, one - the ratification of thy:, 1) . VC Counc llmomber q'i lOn and the planviv MOORPARK ALBERT PRIETO - Mayor JAMES D. WEAK Mayor Pro Tam THOMAS C. FERGUSON Councllmember `' 4 DANNY A. WOOLARD ` Councllmember �� � Z" LETA YANCY- SUTTON Councllmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer M E M O R C: D tJ M TO: The Honorable City Counc,.; FROM: Doris D. Bankus City C1er DATE: July 10, 1985 f SUBJECT: Amendment to Moorpark Oper,ting Procedures No. re: Meeting and Conference Ex ems. MOP -1 BACKGROUND: STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Oirector of Community Development R. DENNIS OELZEIT City Engineer JOHN V. GILLESPIE Chief of Police The matter of expenses covering representative at an a attendance by the spouse of a City in our operating approved r co die,, T ce is not presently addressed g procedures regardir.r conferences and meetings. The proposed amendment to MOP No. 1 will clarify that the meetin an expenses for only the individual att,> be borne by the city. d� -ng �n behalf of the City dwill er are t Lodging and a l ether expenses Of the spouse personal and not reimbursable by RECOMMENDED ACTION: Approve Moorpark Operating addition of paragraph B.6. Procedure: No, Mc :,p -1, as amended -by attachment 7ag•, ,.,00rp7rk Avenue .10Cfp3fk. C,31ifc t,1 c,�n�? li�(1Sl �7n r, CITY������T ���� ?K���������� ���T � ��Jp ���� �� ����f� ���� EXPENSE' --''^ �~"~���� N�\K4E' Yon(ho/ DATE CAR EXPENSE --- - ---- | -- ' / i -�- -�-- -------'--- �--- I Items of —_'~."."".owucxonno,/,u»y,cccouo,�------= `^`" RECAP � CERTIFIED rOBEA TRUE AND ACcunxwr /U�AL � ADVANCEs ----- NET[)UE �--------- --- -- - ell, 0 7.0 601 fil (� 1T �l�► U ►cu i.1 nw. i r . "juk 4, JvK' ` tli1� -1 � }t , f ., `•:i { -` 1. � i«t.- �Y •i mpti'm 'r ' i OM C7P A .4t; if iv �j'� -54 CONFERENCE REGISTRATION FORA ONLY ONE REGISTRATION PER FORM. Instruc ons on page 19 are an important part of this form. 1. Name Address City Agency_ First M.I. Lest State Lip rirst name for badge Daytime Phone ( ) 2. Spouse Registration: (if attending) in;e for cadge 3. Youth Registration: (if attending) P, ime for badge 4• Please check here if you require special assistance to maximize your participation. You will be contacted by CPRS staff to discuss what arrangemen -s can be made to meet these needs S. Registration Fees: All pre- registration applications must be postmarked by 1/31/91, - See page 19 for more details. 6. Membership Category Member Pre -Reg Late /On -Site 1:1 CPRS $110 Daily $140 ❑ NRPA Non - Member $220 $280 ❑ CAPRCBM Student Member $ 65 $100 5200 $ 80 Active Re, iree $ 25 $ 30 N/A Spouse 35 S 45 Youth (Sl , pg 19) 5 35 $ N/A S 30 45 7. Institute Registration Fees: $ 30 Fee A. Therapeutic Recreation Institute (Full day session) Memb.$60 /Nonmemb.$80 Becoming Tree Stewards: Amount - ZB. California Releaf it Action C. Aging: A Commission's Perspective $40 Z D. Working with Developers to Maximize Oper p l.c e $35 E. The Name Game $35 0 F. Consensus Planning: Dealing with Public Co roversv S35 G. Managing Change Work $40 -- at and Home -- H. After the Kickoff: A Game Plan for Youth & Ai :ult Spor, ; $35 I• Conserving Biodiversity 30 x & Preserving J. Presentations: Do It With Style g Qu.3Gt� of L fe $15 ']K The The Fun- damentals of Play Leadership $35 2 x :L. Customer Care: One Step Beyond Customer Service u :M.Ethnic /Cultural Diversity: 35 Building Understanding N. Project Crackdown: Winning the War on Drug, g & Cooperation $35 . :O The Challenge of Managing an Aquatics Progr .rn $35 P. Coping with Pressure - -- — -- and Stress $35 $35 8. Payment: ❑ Check payable to CPSRPC - �- - ISE'i, (_---j MasterCard Credit Card Number- _ -- Your Registration Fee Expiration Date `)Douse Registration Fee _ Cardholder's Name Phone Number Youth Registration Fee " PRS A.vards Banquet ($30 each) _ Account Holder's Address - +1 Chan "erence Dance ($6 each) Account Holder Signature TOTAL _ Mail forms to: CPRS P.O. Box 161118, Sacramento, CA 95816. QUESTIONS: (916) 446 -2777. LOST BADGE FEE $10 (WITH APPROPRIATE IDENTIFICATION) DUE TO THE VOLUME OF REGISTRATIONS NO FORMS WILL BE ACCEPTED BY FAY! Keep bottom ( _qoldenrod) Copy for your files. Rer,lrn top three copies with Payment to CPRS. If you need more fornls, simply make N;rce opics of t,,)p form for each registration. J IMPORTANT INSTRUCTIONS — PLEASE READ CAREFULLY! r SLEEPING ROOMS: ALL SLEEPING ROOM RESERVATION= :MUST BE .MAILED TO THE SANTA CLARA CONVENTION cr VISITORS BUREAU. The Bureau will make hotel reservation for you on a first -come, first - served basis, depending upon Your hotel choices and the availability of the hotels at the 'ime they receive your form. Please select 3 hotels in order of preference. In order to guarantee your reservation, a dc,posit of ?0 must accompany your reservation form. Please make check payable to: SANTA CLARA HOUSING BUREAU or record your bank card information in the space below. DONOTmake your check payable to a hotel. The Bureau wil send acknowledgment of your reservation. If you have not received a hotel confirmation within two weeks of Burea.n acknowledgment, or if you have any questions, call the Bureau's Housing Department at (408) 296-7111. NO PHO'T RfSFR�, \I IONS WILL BE ACCEPTED. FAX Service is available! Fax completed reservation form s) to (408) 970 -8864. CHANGES /CANCELLATIONS: To cancel your reservation � r maze any changes, contact the Bureau until February 14, 1991. After that date, please contact the hotel direct. SUITES: For suite reservations ONLY, please contact Barbara Khuen, CPRS office, by January 24, 1991 at (916) 446 -2777. All hotels have complimentary t ansportation from the airport. Hotel Code Hotel Check in /out IVDl l Addl -- , . Person Parkin - - -- 9 DBL Blks. to SCCC Doubletree - - - - - -- 3 Pm /12 noon - 1/.589 __ S 1 S f (I pm Sunday) ree MT Marriott adjoining 3 pm /11 am S; �/S89 DAYS Days Inn 2 pm /12 noon $15 free 3/4 mile' St ;'!36 �3 N/C free 3/4 mile' EMB 0 pm Sunday) Embassy Suites 3 pm /12 noon 9 HILT S /S9:1 S15 free Hilton 12 noon /12noon 1 mile' *Complimentary ` ` /S8` SIS free 1 3/4 miles' ry shuttle service is provided fr, ,m these hotels to the Convention Center. -----851,'. _ - - -8 % Tax will be added to the cost of the room. See map on page 23 for location of hotels CPSRPC HOUSING FORM - -- REGISTRATIONS ACCEPTED ONLY ON THIS OFFICIAL FORM (NO TELEPHONE RESERVATIONS Select THREE Hotels of your choice. NO request will be processed without THREE choices. (Please COPY form if additional reg trati ins are required. type or print) NAM E(S) AGENCY ADDRESS CITY -- - PHONE( Please reserve: room(s) Arrival date: S =1 person �D =2 persons DD people /2 beds J Addl. person(s) at _ am pm Del; :rtr)r >> date _ ._ - - -- a t a m p m HOTEL (PLEASE USE CODES --see above) 1st choice - n chore -=� S70 DEPOSIT ENCLOSED: 3rd choice Bank Card &Account Number J YES Charge deposit to crc ,t card w I :�e ;o Cardholder's Name &Address __ Lxp. Date - -____— Comments /special requests _ "fail completed form to: SANTA CLARA }LOUSING BURS ",U, 1'.(7. �� g, �,nca Clara, CA 9SO52, ,1ttn: ervir�es (relit. NOTE: DEADLINE DATE FOR ROOM RESER'w 1TION"S 1'; FEBRUARY 14, 1991. I I a' C *) Santa Clara c ;onventi ® DOUBLETRI E © MARR107-j- E3 DAYS INN D EMBASSI' &)l TIES SUNNYVALE HILT&N]